Making the switch to COUNTER Release 5 with JUSP Edinburgh

1. Making the switch to COUNTER Release 5 with JUSP March 2020 University of Edinburgh - 11 March 2020

2. What we are doing today 2 Time Topic 10:00 Introduction Overview of COUNTER Release 5 Using JUSP Release 5 reports in practice 12:15 Lunch 13:00 Getting more out of COUNTER R5 data JUSP developments Managing the transition 14:45 End of workshop SHEDL requirements meeting 14:50 to 16:00

3. Introductions 3 Discuss on your tables •What you would like out of the day? •Where you are with Release 5? Have you started using it? •What other training have you done? Share a brief summary of the discussion (e.g. key points, common themes, differences) with the whole group.

4. Overview of COUNTER Release 5 Reports and terminology

5. What is COUNTER? 5 COUNTER - a not-for-profit organisation COUNTER Code of Practice - a standard for e-resource usage statistics … Release 3 Release 4 Release 5 COUNTER Release 4 reports COUNTER Release 5 reports S U S H I

6. Report structure: R4 and R5 6 Release 4 • Series of standalone reports • Some required, some optional • Grouped by content type e.g. book, journal, database, multimedia Release 5 • 4 Master Reports reporting all types of interaction • Standard Views extract and summarise data to meet common use cases • All required where applicable Release 5 Master Reports Platform Master Report Database Master Report Title Master Report Item Master Report Standard views PR_P1 DR_D1 DR_D2 TR_J1 TR_J2 TR_J3 TR_J4 TR_B1 TR_B2 TR_B3 IR_M1 Userdefinedcustomviews

7. Standard views based on the Title Master Report Report name What does it show? What's it used for? TR_J1 Journal Requests (Excluding OA_Gold) full-text usage for all journal articles that are not Gold Open Access Evaluating usage of journal subscriptions TR_J2 Journal Access Denied number of times users are denied access to articles Identifying demand for journal content TR_J3 Journal Usage by Access Type all usage (both requests and investigations) broken by access type (controlled and OA) Comparing usage of subscribed and open access content TR_J4 Journal Requests by YOP (Excluding OA_Gold) breakdown by publication year for full-text usage for all journal articles that are not Gold Open Access Assessing usage of backfile or subscribed content TR_B1 Book Requests (excluding OA_Gold) full-text usage for all book content that is not Gold Open Access Evaluating usage of books TR_B2 Book Access Denied number of times users are denied access to book content Identifying demand for book content TR_B3 Book Usage by Access Type all usage (both requests and investigations) broken by access type (controlled and OA) Comparing usage of subscribed and open access content 7

8. Standard views based on Database Master Report Report name What does it show? What's it used for? DR_D1 Database Search and Item Usage searches, investigations and requests at a database level Evaluating database subscriptions DR_D2 Database Access Denied number of times users are denied access to a database Identifying demand for database content 8

9. Standard views based on Platform Master Report 9 Report name What does it show? What's it used for? PR_P1 Platform Usage searches, investigations and requests at a database level Reporting on high level summary of usage for a platform

10. JUSP data collection update

11. What does JUSP do to get R5 data? 11 • Initial communication re: accounts and details of the R5 SUSHI service – endpoint, API_keys etc. • Test COUNTER compliance and send back reports to vendors and COUNTER as applicable • Once reports compliant, harvest data back to Jan 2019 • All reports are additionally run through our own checking software before adding to JUSP • Regular, ongoing spot checks on data once we have reports from a supplier • Restate data when notified of any changes • Maintain records of progress, issues and restatements JUSP harvests: • PR: Platform master report • TR: Title master report • DR: Database master report • IR: Item master report (planned for future) Data presented as: • Standard and custom views • Master report filtering • Aggregated / summary reports • Data visualisations

12. Data collection and JUSP 12 We continue to collect a mix of R4 and R5 data • R4 data collection continues where no (or limited) R5 data available • Once all R5 data available, we stop R4 data collection – mix of end dates • R5 data collected back to Jan 2019 where possible At Feb 12th: • ~ 40 R4 suppliers, 48 R5 suppliers (with mix of PR, TR, DR reports) • Where to find this information - DEMO!

13. Metric types What they are and how they relate to COUNTER R4 reports

14. Metrics types: counting user actions 14 Investigations  Total_Item_Investigations  Unique_Item_Investigations  Unique_Title_Investigations Requests  Total_Item_Requests  Unique_Item_Requests  Unique_Title_Requests Access denied  No_License  Limit_Exceeded Searches  Searches_Regular  Searches_Automated  Searches_Platform  Searches_Federated

15. Which metric types are found in the TR? 15 Title Master Report TR_J1 TR_J2 TR_J3 TR_J4 TR_B1 TR_B2 TR_B3 Total_Item_Investigations Unique_Item_Investigations Unique_Title_Investigations Total_Item_Requests Unique_Item_Requests Unique_Title_Requests No_License Limit_Exceeded

16. Total and unique • Key metric types for usage • Journals: Total_Item_Requests and Unique_Item_Requests • Books: Total_Item_Requests and Unique_Title_Requests • Total_Item_Requests count all full-text requests for “items” such as an article or book chapter • Unique_Item_Requests de-duplicate use when a user requests the same item (e.g. an article in different formats) in a user session • Can apply to books, but mainly relevant to journals • Unique_Title_Requests de-duplicate use when a user requests the same title (e.g. multiple chapters in the same book) in a user session • Only applies to book, not reported against journal titles Insert footer16

17. Journal example 3 users access articles from same journal HTML HTML PDF PDF PDF This is counted in the TR as: Total item requests = 5 Unique items requests = 4 17

18. Comparing journal usage metrics with R4 R4 report R4 metric R5 Master Report R5 Standard View R5 Metric Type R5 Access Type R5 Data Type / Section Type JR1 successful full-text article requests TR TR_J3 Total_item_requests Controlled + OA_Gold Journal / Article JR1 GOA successful full-text article requests TR TR_J3 Total_item_requests OA_Gold Journal / Article JR1 Archive successful full-text article requests TR TR_J4 Total_item_requests Controlled + OA_Gold Journal / Article JR1 minus JR1 GOA successful full-text article requests TR TR_J1 Total_item_requests Controlled Journal / Article Insert footer18

19. Book example 3 users access different chapters in the same title (e.g. book) This is counted in the TR as: Total item requests = 11 Unique title requests = 4 19

20. Platform comparison Scenario: a user goes to three different book platforms, views the first page and then downloads the whole book Platform 1 Platform 2 Platform 3 Arrangement Book is available as single PDF Book is divided into 10 chapters Book consists of 100 pages and user can select pages to download R4 BR1 as 2 whole book request BR2 as 11 section requests BR2 as 101 section requests R5 total item requests 2 11 101 R5 unique title requests 1 1 1 20

21. Search metrics Metric type How was the search conducted? What was searched? Master report Searches_Regular • conducted against a database • results are returned to the user on the host UI • a single database • multiple databases and the user had the option of selecting the databases to be searched DR Searches_Automated • conducted against a database on the host site or discovery service • results are returned in the host UI • multiple databases and the user does NOT have the option of selecting the databases to be searched DR Searches_Platform • conducted by users and captured at the platform level • searches against multiple databases on the platform will only be counted once PR Searches_Federated • conducted remotely through a federated search service • end user not responsible for selecting the database being searched DR 21

22. Transitioning to COUNTER R5 • What report and metric should I use for …. • What metrics I should present to others and how? • How do I clearly and concisely communicate the differences? • What data is available? Can I trust it? Insert footer22 Current questions and challenges

23. Using Release 5 reports in practice Focus on pre-set views and reports

24. What are COUNTER reports used for? Insert footer24 • Internal reporting e.g. to justify costs or cancellations • Renewals, decision making and evaluation • cost per use • value for money • subscriptions vs Inter-library loan • breath of usage e.g. % of titles used in a collection • Trends of usage • Spot issues e.g. ‘0’ usage, spikes or unusual activity • SCONUL reporting • Monitoring student engagement and promoting resources

25. Current reports and features in JUSP 25 Report or view type Description Purpose Standard view • Filters and format specified by COUNTER To provide a quick and consistent set of reports across suppliers Custom view • Same data (filters) as standard views but different format • Added information (totals, core titles, DOAJ) • Two display options To provide a streamlined view for ease of viewing Transition • Closest equivalent R5 metrics to R4 • Presented in JR1 and BR2 format To support the need to compare with historical R4 data Filtering master reports • Advanced reporting tool with flexibility to tailor the master reports To enable you to customise the detail in the reports to meet your specific requirements Summary report • Aggregates usage • Pre-sets filters and display • Also has customisable options To support high-level internal and external reporting requirements

26. Getting more out of COUNTER data

27. What tools do you use for handling, managing and analysing usage data?

28. Sharing tips for working with usage data in Excel 28 What features and functions do you find useful for usage analysis? • Filters • Pivot tables and charts • VLOOKUP • SUM • SUMIF • SUBTOTAL • Charts • Conditional formatting (with small data sets) • … Working with COUNTER R5 Reports in Microsoft Excel COUNTER Foundation Class 10 Watch: https://youtu.be/AU_DBLi4hSo UKSG webinar 27th February Register: https://www.uksg.org/event/free-uksg-webinar- working-counter-5-reports-microsoft-excel

29. Master report filtering When might you want to filter a master report? 29

30. TR filters applied to TR_J1 30 Filter TR can include TR_J1 filters applied TR_J1 shows Data_Type Book, Database, Journal, Newspaper or Newsletter, Other, Report, Thesis or Dissertation Journal No Section_Type Article, Book, Chapter, Other, Section All No Access_Type Controlled, OA_Gold Controlled No Access_Method Regular, TDM Regular No YOP 0001-9999 All No

31. Developments in progress 31 •Individual title search and view •Summary report comparing years •Visualisations: service summary and monthly trends •SUSHI server

32. Future plans 32 Reports • Title level aggregation across services: all titles, core titles, top titles • Trends over time • Usage/denials by publication year • Databases summaries Visualisations • Additional e.g. annual trends, comparison, top titles • Enhancements e.g. viewing underlaying data Features • Saving and sharing set reports (personalisation)

33. Managing the transition from R4 to R5 33 What else is needed to support the transition? • What are the opportunities and options for… • Community support and sharing ideas? • New reports? • Additional training?

34. Further support and resources Guides and tutorials • JUSP guides https://jusp.jisc.ac.uk/guides/ • JUSP webinars https://jusp.jisc.ac.uk/events-training/ • COUNTER Foundation Classes https://www.projectcounter.org/counter-foundation-classes/ Community support and mailing lists • COUNTER-R5-LIB mailing list • LIB-STATS mailing list • JUSPLIBRARIES mailing list Support contacts • COUNTER at countertechnicalsupport@counterusage.org • JUSP at help@jisc.ac.uk (mention JUSP in the subject line) 34

35. Any final questions or comments?

36. Thank you for attending

Making the switch to COUNTER Release 5 with JUSP Edinburgh

Making the switch to COUNTER Release 5 with JUSP Edinburgh

Recommended

More Related Content

More from JUSPSTATS

More from JUSPSTATS(19)

Recently uploaded

Recently uploaded(20)

Making the switch to COUNTER Release 5 with JUSP Edinburgh