ComputerWebex SoftwareWindows PC < 5yrsHave a spareSound card?Projection EquipmentRoom layoutTestingTViTunes, Media PlayerYoutube.comWebexSound Equipment“Tinny” is okDistortion is badConsider sound cardInternet connection< 100 kbps bad250 kbps ok> 1,000 kbps is normalWebcamAsk questions liveTEST
Transcript of "Webcasting Considerations for Local Sections"
WebcastingConsiderationsGary Gildert,Alan Rossiter,Chris Tagoe,Carol SchmidtTrevor Rice27 April 2013
Why Bother?OWidely dispersedmembershipOShare technical programwith other sectionsOOutreach to studentchapters
AIChE WebcastingExperienceO AIChE WebinarsO East Tennessee LS: Remote PresentersO Texas Energy Forum “Webinar” (2011)O Virtual Local Section (2011 - present)O South Texas Section: Meeting Webcasts(2010 - present)
Issues to ConsiderO Volunteers & technical competenceO Hardware & software compatabilityO Changes to meeting formatO Limitations on central meeting venuesO Satellite meeting venue requirementsO Individual (home) access vs. groupmeetingO Financial costO Speaker release
Main Site VolunteersO Meeting chairO TimingO Questions from floorO ModeratorO Webcast host;O Contact with satellites;O Controls access / mutesO Initiates record, if applicableO Local equipment support volunteer (geeks, 2)O Tech / web savvyO Experience with AV systemsO Camera workO Redundancy: Need to cover absences
Changes to meeting formatO Strict(er) timing of announcements,presentation, and endO Additional set-up & testing (1 – 2 hrs)O Ensure PowerPoint presentations workwith Webex (e.g., video clips & soundbites)O Podium etiquette (educate presenters)O Q&A Discipline
SoftwareO WebExO The devil we knowO Regular updatesO FlexibleO AIChE standardO You TubeO Fuzebox (Virtual Local Section)
Internet ConnectionO Wireless passwords (based on site)O Log-in limitationsO Hardwire preferredO Test connection http://www.speedtest.net/O < 100 kbps badO 250 kbps okO > 1,000 kbps is normalO Download and Upload
PC’sO ModeratorO WebexO InvitationsO Control mutingO HeadsetO SpareO Monitor allO Presenter (current)O Windows 7O PowerPoint 2010O WebExO Intel i7 2.0 GHzO Dedicated graphicsO Dedicated soundO Mic (mono), orO Line in (stereo)
VideoO Replaces Webcam on Presenter’s PCO Webex configurationO Improves experience for remote audienceO Follow speaker in room (screen pointers)O Improves Q&AO Lighting issuesO 3-point idealO Backlight only bad
LayoutO Speaker’s PodiumO Cables to projector (50 ft)O Cables to mixer (50 ft)O Cables to camera (30 ft)O Power for PC & cameraO Mixer TableO Power for 2 remote mic , 2 PC, mixer, ethernetO Lots of gaffer’s tape $$ (or blue painters tape)
Webcasting SatelliteConsiderationsO VenueO EquipmentO People
Places to MeetO North Houston group has tried several venuesO Local CollegeO FreeO AV equipment available – working?O No food or drink after hoursO RestaurantO Good food and drinkO Questionable AV equipmentO Could be noisyO Private room availability is limited
Two roles = Two peopleO General organizationO RegistrationO FinancesO Coordinate with venue managerO TechnicalO PC setupO Audio and Video setupO Link to central
Satellite Location EquipmentO One personO ComputerO Projection EquipmentO Sound EquipmentO Internet connectionO Webcam optional
ResultsO Woodlands SatelliteO Between 6 and 12 members every meetingO Dedicated coreO ChemE on demandO Record all meetingsO Not all give permission to postO As of Oct 2012 (12 recordings)O 163 total views,O #1 recording = 46 views
Have FunO Meet new peopleO Learn new skillsO Contribute to the benefit of othersGildert, Rossiter, Tagoe, Schmidt, Rice 28 April 2013
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