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Pharmacist-in-Charge Presentation March 2017


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A presentation outlining the role and responsibilities of a pharmacist-in-charge in Newfoundland and Labrador.

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Pharmacist-in-Charge Presentation March 2017

  1. 1. Registration as a Pharmacist-in-Charge A Position of Responsibility and Accountability
  2. 2. • Outline the regulatory context for the title “pharmacist- in-charge” • Discuss the qualifications for the pharmacist-in-charge designation • Discuss the duties and responsibilities of the pharmacist-in-charge Overview
  3. 3. Regulatory Context The title of pharmacist-in-charge is bestowed by the Board in accordance with the Pharmacy Act, 2012 and is distinct from any HR designation such as manager, associate, etc. Pharmacy Act, 2012
  4. 4. • 23. (1) Not less than 30 days before opening a pharmacy for business or acquiring a pharmacy, a corporation, partnership or individual shall provide to the registrar the information required by the by-laws. • (2) The information provided under subsection (1) shall be confirmed and signed by the pharmacist-in- charge of that pharmacy. Pharmacist in Charge
  5. 5. • 28.(1) The pharmacist-in-charge of a pharmacy operating under this Act shall ensure that that pharmacy is operated in compliance with this Act and failure to do so constitutes conduct deserving of sanction. • (2) A person other than a pharmacist-in-charge shall not direct, control or manage a pharmacy. • (3) The duties of the pharmacist-in-charge shall be as set out in the regulations. • (4) In this section, the pharmacist-in-charge of a pharmacy is the person designated on the licence issued under section 23. Responsibility
  6. 6. Qualifications for Pharmacist-in-Charge Section 11 of the Pharmacy Regulations, 2014 gives the Board the authority to restrict the title "pharmacist-in-charge" to those who meet certain qualifications Pharmacy Regulations, 2014
  7. 7. • The board may designate a person as a pharmacist-in-charge where he or she: • applies in a manner and form prescribed by the board • is registered as a practicing pharmacist in the province and there are no conditions or restrictions on his or her licence • has practiced pharmacy in Canada for at least 12 months immediately before his or her application • agrees to practice in the pharmacy for at least one half of the operating hours of the pharmacy Qualifications
  8. 8. • A pharmacist may only be a pharmacist-in-charge of one pharmacy at a time • Exceptions may be permitted when: • the pharmacist is acting as an interim pharmacist-in- charge • one of the pharmacies is a telepharmacy or satellite pharmacy • the pharmacist has been given approval by the board Additionally...
  9. 9. Duties and Responsibilities of the Pharmacist-in-Charge Section 12 of the Pharmacy Regulations, 2014 outlines the specific duties/responsibilities of the pharmacist-in-charge
  10. 10. • A pharmacist-in-charge shall be responsible for: • actively directing, controlling or managing the pharmacy • prohibiting an owner or other person who is not a pharmacist from directing, influencing, controlling or participating in the management or operation of a pharmacy Sometimes issues arise where the business interests of the pharmacy may be in conflict with the professional interests. The pharmacist-in-charge is responsible to ensure that the professional interests always take precedence Duties and Responsibilities of the Pharmacist-in-Charge
  11. 11. • A pharmacist-in-charge shall be responsible for: • practicing in the pharmacy for at least half of the operating hours of the pharmacy For pharmacies that have extended operating hours, it is expected that the pharmacist-in-charge would typical work 35-40 hours per week at the pharmacy • ensuring that another pharmacist is designated as a pharmacist-in-charge when he or she is away from the pharmacy for more than 45 days For example, extended sick leave or vacation • ensuring an adequate staffing complement for safe practice Duties and Responsibilities of the Pharmacist-in-Charge
  12. 12. • A pharmacist-in-charge shall be responsible for: • ensuring compliance with federal and provincial legislation pertaining to pharmacy practice and licensing including the Act, regulations, bylaws and Standards of Pharmacy Practice For example, the Food and Drugs Act, the Controlled Drugs and Substances Act and related regulations • developing, maintaining and enforcing written policies and procedures for pharmacy staff in accordance with applicable legislation, the Standards of Pharmacy Operation and the Standards of Pharmacy Practice • notifying the board of a contravention of these established policies and procedures Duties and Responsibilities of the Pharmacist-in-Charge
  13. 13. • A pharmacist-in-charge shall be responsible for: • ensuring that the pharmacy is appropriately secured against loss, theft and diversion • ensuring that the pharmacy has the facilities, space, equipment, resources and systems in place to support the safe and effective provision of pharmacy services, in accordance with the Standards of Pharmacy Operation Duties and Responsibilities of the Pharmacist-in-Charge
  14. 14. • A pharmacist-in-charge shall be responsible for: • ensuring that confidentiality is maintained with respect to all pharmacy and patient records in accordance with all applicable legislation and standards of practice Pharmacists-in-Charge are custodians under the Personal Health Information Act (PHIA) and are responsible for ensuring compliance with this legislation • ensuring correct usage of the operating name of the pharmacy with regard to prescription labels, telephone directory listings, interior and exterior signs or media advertising Duties and Responsibilities of the Pharmacist-in-Charge
  15. 15. • A pharmacist-in-charge shall be responsible for: • ensuring that pharmacists, pharmacy technicians, interns and students who are employed by the pharmacy are registered with the board • notifying the board when a person registered with the board begins or ceases employment with the pharmacy; • notifying the board of any changes to information included on the pharmacy licence application Pharmacists-in-Charge are assigned a second username and password to access the pharmacy’s online NLPB profile and are responsible for maintaining this profile. Duties and Responsibilities of the Pharmacist-in-Charge
  16. 16. • The pharmacist-in-charge is also expected to: • keep the online pharmacy profile current and up-to-date • ensure registered staff members keep their online profiles current and up-to-date • check the pharmacy email account (ideally on a daily basis) for messages from the Board and disseminate information, as necessary, to the rest of the dispensary staff • ensure registered staff members also regularly check their email accounts for important news and updates from the Board, including monthly and quarterly newsletters Other Responsibilities
  17. 17. Cessation of Operation When the decision is made to close a pharmacy, the pharmacist-in-charge should contact the Board Office as soon as is possible. Section 30. of the Act and section 12(q) of the Regulations outline a number of specific requirements that must be met when a pharmacy ceases to operate.
  18. 18. • The pharmacist-in-charge must: • notify the board of that cessation • ensure that all narcotic, controlled and other drugs are disposed of in accordance with this Act or other laws relating to that disposal • ensure that prescription records are available through another pharmacy • return the existing pharmacy licence [to the NLPB] • ensure that all signage utilizing the words "pharmacy", "drugstore", "drugs", "prescriptions" and other words with similar meanings are removed from the premises • provide in writing any other information as requested by the board Cessation of Operation
  19. 19. Quality Assurance A Quality Assurance Program designed to promote high standards of practice within the pharmacy profession was established under Part VI of the Pharmacy Act, 2012
  20. 20. • Pharmacy site assessments are just one element of the Quality Assurance program Quality Assurance
  21. 21. • Pharmacists-in-charge are encouraged to complete and return a Pharmacy Self-Assessment to help familiarize themselves with their responsibilities and identify any areas that require attention. • Community Pharmacy Self-Assessment • Hospital Pharmacy Self-Assessment - coming soon! • Forms are available on the Pharmacy Site Assessments page of the NLPB website Quality Assurance
  22. 22. • Complete and submit the Record of Completion • Once received, a member of the NLPB Office Staff will contact you to finalize the application process. Next Steps