Workfront offers powerful resource capacity and allocation tools, but your company’s organizational problems may be getting in the way of success. In this session we’ll cover the most common resource planning problems and identify their root causes. You’ll walk away with a clear roadmap for successfully restructuring your current resource planning methodology. Plus, we’ll demonstrate how to set it all up in Workfront.
3. Presentation Summary
Workfront offers powerful resource capacity and allocation tools,
but your company’s organizational problems may be getting in
the way of success.
In this session, I will cover the most common resource planning
problems and identify their root causes. You’ll walk away with a
clear roadmap for successfully restructuring your current
resource planning methodology.
Part 1: Identification of common problems or obstacles that prevent project management organizations from being able to effectively plan and manage resource capacity
Part 2: Outline a road map of concepts that
100% not equal to 40 hours per person
Fire drills
Image from: http://reasonandmeaning.com/2014/01/22/overworked/
Keeping the lights on
Image from: http://www.bbc.co.uk/newsround/32607889
Planning vs Guessing
How good are you at either?
Image from: http://thesportsdaily.com/wsu-football-blog/guessing-the-2017-wsu-cougar-football-schedule/
New priorities do not normally take in to count old capacity limits; one project is not an equal exchange for another project – different types of resources & costs
The act of stopping and starting projects takes more effort than working an in-motion project.
Image created by Cory Cunningham
Last minute “Emergencies”
Requestors wait until they have to have something, rather than engaging with the PMO early on.
Image from: http://news.bbc.co.uk/2/hi/uk_news/magazine/8418191.stm
Drowning in a sea of ideas
Too many new ideas
“Hey, wouldn’t it be cool if…”
“I just came back from a conference and I saw this great idea.”
Image from: http://bradenkelley.com/2015/06/drowning-in-a-sea-of-content/
It doesn’t cost the requestors anything…. Time or money
Internal organizations typically don’t charge back
Image from: http://lifehacker.com/5953039/how-to-reduce-your-energy-bill-with-no-cost-or-sacrifice
Image created by Cory Cunningham
PMO has to prioritize with out the authority to say no
Image from: http://physicsworld.com/cws/article/news/2016/apr/01/quantum-computer-defeats-jenga-master-in-five-straight-games/
No tangible cost
Perception - Internal projects don't cost real money, and you are over staffed anyway
Image from: http://www.cable-training.co.uk/what-we-do/tech-staff/ - modified by Cory Cunningham
Can’t store time
Waiting on stakeholders cost time, but he time is not perceived outside
Image from: http://wcmovingandstorage.com/2015/12/10/7-time-saving-moving-tips/
Image created by Cory Cunningham
Image created by Cory Cunningham
Image created by Cory Cunningham
Image created by Cory Cunningham
Image created by Cory Cunningham
Image created by Cory Cunningham
Things to think about: 9 women can’t make a baby in one month
Projects take multiple types of resources
Image created by Cory Cunningham
Things to think about: 9 women can’t make a baby in one month
Projects take multiple types of resources
Image created by Cory Cunningham
Image created by Cory Cunningham
Things to think about: 9 women can’t make a baby in one month
Projects take multiple types of resources
Image created by Cory Cunningham
Things to think about: 9 women can’t make a baby in one month
Projects take multiple types of resources
Image created by Cory Cunningham
Don't include roll over projects - remove them from capacity
Handling overhead - Guess or Build
Create multiple resource pools/Multiple portfolios
Don't include roll over projects - remove them from capacity
Handling overhead - Guess or Build
Create multiple resource pools/Multiple portfolios
Don't include roll over projects - remove them from capacity
Handling overhead - Guess or Build
Create multiple resource pools/Multiple portfolios