SlideShare a Scribd company logo
'Tasks and Steps' (T&S)
An easy-to-use tool for the standardization of clerical work,
project management and team collaboration
© Roman Ditzer, 2018
Frequent annoyances at the office
• Communication is done primarily via email:
– A lot of time is wasted searching for and looking through old emails
– Not everybody is always in CC and up to date – in other times, they are in CC too
much and receive information irrelevant to them
• The current progress of the project is not easily accessible, neither are the most urgent
things to do. This becomes a source of stress for managers and employees.
• No defined process or manual for clerical tasks, so that:
– Depending on who does the job results differ in quality and time needed
– Detailed knowledge about the process stays with experts and is unavailable to
the rest of the team in their absence.
– It is hard to keep track of mistakes to avoid/potential to improve when the
project or a similar process is repeated.
T&S offers an easy solution to above issues.
Does the below sound familiar?
T&S basic presentation2
© Roman Ditzer, 2018
What is T&S?
• 'Tasks and Steps' (T&S) is a software that is
– Very easy to use, does not require a high level of IT skills
– Created for office work in small/medium size businesses
• People love it because it:
– Focuses communication on the most relevant tasks
– Visualizes progress and problems, thereby reducing stress
– Creates manuals for office work leading to a growing knowledgebase the
entire team benefits from
– Prevents repeating mistakes
T&S basic presentation3
© Roman Ditzer, 2018
Much office work is a to-do-list of Tasks (left)
– and any Task consists of many small Steps (right)
4 T&S basic presentation
Work has been written
down and organized in
Tasks. A clear structure is
visible now. Steps explain in detail
what needs to be done
in order to complete
the Task.
Each Step is assigned to a
user. It is clear who is in
charge/responsible
You can leave
comments/notes
here.
© Roman Ditzer, 2018
What T&S can be used for
• Standardize processes and ensure quality control
– The structure of work is visualized making it easy to understand
– By going through a to-do list, you no longer need to worry about forgetting
important tasks which reduces stress
– The team can achieve equal results independent on who does the work
• Information and progress is shared and visualized enabling transparency
• T&S is a cloud based tool always accessible from any PC or mobile device*
*We also offer intranet installations. Please contact us for details.
T&S basic presentation5
© Roman Ditzer, 2018
Visualization of work contents, progress and problems
6 T&S basic presentation
In form of to-do and check lists
Problems:
A due date is near, but this Step has not
been completed yet. The warning sign
appears at the Task on the left side as
well and can be spotted on first sight.
Progress:
Inside these Tasks there
are still uncompleted Steps.
Quality control:
All Steps inside these Tasks have been
completed. Only then the Task can
receive the checkmark icon as well.
© Roman Ditzer, 2018
What to do with T&S concretely
• Communicate
– Team members can exchange information directly at the to-do item, always on-
topic.
– This replaces email and removes the need to search for relevant information in
your mailbox.
• Manage
– Assign work to members, responsibility is always clarified
– Set due dates
– Supervise progress, quickly find problems and see where assistance is needed
• Document
– Add results and issues as a comment directly at the to-do item
– These comments become valuable hints the next time the work is repeated
T&S basic presentation7
© Roman Ditzer, 2018
Communicate, manage, document
8 T&S basic presentation
A popup notifies us that another user
has added a comment
Commenting on Steps, members
can communicate on-topic, similar
to social networking platforms.
A team member had an
issue last time and added a
warning. This time, it can
be avoided.
Steps can be assigned to users
here
© Roman Ditzer, 2018
Transparency for oneself
9 T&S basic presentation
Agile board for self organization
From the backlog
you prioritize the Steps
for your work day,
simply by drag & drop
Steps from any List can be marked
as 'favorite'. They all appear here in
the backlog
Following the progress
of your work, the Steps
move from left to right
until they are completed
Your work day at a glance
All your todos (Steps) from multiple
projects (Lists) in one place
Never lose sight of your progress
Clear horizontal visualization of
status
© Roman Ditzer, 2018
Transparency for managers
10 T&S basic presentation
Automatically generated executive summaries in 'tiles'
Progress
Progress by user
See all Steps with
approaching due
dates
© Roman Ditzer, 2018
Examples of use cases
• Example: Preparation of yearly accounting
• Example: Onboarding of new employees
• Example: Answering a request for quotation, creation of an offer
 manuals for repeating processes
• Example: Organizing of events / exhibitions
 manuals for repeating projects
• Example: Production preparation process
 tool for project management
• Example: Standardization of processes in Lean administration / Office KAIZEN
 tool for continuos improvement (CIP)
Our clients have experienced many improvements using T&S.
Don't you have similar use cases in your office?
What our clients use T&S for
T&S basic presentation11
© Roman Ditzer, 2018
Effects of using T&S
12 T&S basic presentation
Project progress and
status are easy to see
No more looking
through emails
Reduced stress:
Managers and
employees can relax




QThrough standardization:
Quality stabilizes
Process easily adjustable
enabling improvements
© Roman Ditzer, 2018
We offer workshops
Prior to the workshop we set up your T&S-system (complimentary*)
• In advance of the workshop
– Choosing of routine processes / repeating projects with potential T&S effects
– Choosing of staff members, project leaders to be involved
• During our workshops, we:
– Help structuring your work in T&S. We will create your first to-do 'Lists' together.
– Introduce your team to the basic functions
– Provide you with useful hints and recommendations based on our experience
• After the workshop
– Checking the KAIZEN-effects by before-after-comparison
– Transfer to other viable processes, creating of further 'Lists' by yourselves
– Further improvement of the 'Lists' during practical use
– With further 'Lists' : accumulation of the process knowhow of your company
* Usage and support free of costs for three months, with costs after the testing period
Would you like to get help getting started?
T&S basic presentation13
© Roman Ditzer, 2018
Dr. Roman Ditzer
Büro Hamburg
RD interlogue
St. Annenufer 5, c/o K16
20457 Hamburg
www.interlogue.de
Japan Office
RD interlogue Ltd.
www.interlogue.co.jp
If you like T&S just go ahead and contact us for further
information
T&S basic presentation14
RD interlogue
T: 040.3861.8956
ditzer@interlogue.de
Journeys to the Sources of Excellence

More Related Content

Recently uploaded

STEPIC Innovations 2026 futurism publications
STEPIC Innovations 2026 futurism publicationsSTEPIC Innovations 2026 futurism publications
STEPIC Innovations 2026 futurism publications
mcynthus
 
Family/Indoor Entertainment Centers Market: Regulation and Compliance Updates
Family/Indoor Entertainment Centers Market: Regulation and Compliance UpdatesFamily/Indoor Entertainment Centers Market: Regulation and Compliance Updates
Family/Indoor Entertainment Centers Market: Regulation and Compliance Updates
AishwaryaDoiphode3
 
Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...
Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...
Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...
Aggregage
 
WAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdfWAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdf
Western Alaska Minerals Corp.
 
High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...
High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...
High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...
dimplekumaridk322
 
Zodiac Signs and Fashion: Dressing to Suit Your Astrological Style
Zodiac Signs and Fashion: Dressing to Suit Your Astrological StyleZodiac Signs and Fashion: Dressing to Suit Your Astrological Style
Zodiac Signs and Fashion: Dressing to Suit Your Astrological Style
my Pandit
 
PETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAA
PETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAAPETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAA
PETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAA
lawrenceads01
 
Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...
Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...
Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...
Philip M Caputo
 
TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...
TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...
TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...
kevinkariuki227
 
PETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAA
PETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAAPETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAA
PETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAA
lawrenceads01
 
TALENT ACQUISITION AND MANAGEMENT LECTURE 2
TALENT ACQUISITION AND MANAGEMENT LECTURE 2TALENT ACQUISITION AND MANAGEMENT LECTURE 2
TALENT ACQUISITION AND MANAGEMENT LECTURE 2
projectseasy
 
Gym business MODEL .pdf .
Gym business MODEL .pdf                 .Gym business MODEL .pdf                 .
Gym business MODEL .pdf .
Divyanshu56740
 
WAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdfWAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdf
Western Alaska Minerals Corp.
 
TALENT ACQUISITION AND MANAGEMENT LECTURE 5
TALENT ACQUISITION AND MANAGEMENT LECTURE 5TALENT ACQUISITION AND MANAGEMENT LECTURE 5
TALENT ACQUISITION AND MANAGEMENT LECTURE 5
projectseasy
 
Restaurant Chiraz Sindbad Hotel Hammamet
Restaurant Chiraz Sindbad Hotel HammametRestaurant Chiraz Sindbad Hotel Hammamet
Restaurant Chiraz Sindbad Hotel Hammamet
rihabkorbi24
 
Mandated reporting powerpoint to help with understanding your role
Mandated reporting powerpoint to help with understanding your roleMandated reporting powerpoint to help with understanding your role
Mandated reporting powerpoint to help with understanding your role
khidalgo2
 
Best Practices in Negotiation for Business Management Students
Best Practices in Negotiation for Business Management StudentsBest Practices in Negotiation for Business Management Students
Best Practices in Negotiation for Business Management Students
zoyaws1
 
Top Digital Marketing Strategy in 2024.pdf
Top Digital Marketing Strategy in 2024.pdfTop Digital Marketing Strategy in 2024.pdf
Top Digital Marketing Strategy in 2024.pdf
Top IT Marketing
 
foodgasm restaurant and Bar pune road.docx
foodgasm restaurant and Bar pune road.docxfoodgasm restaurant and Bar pune road.docx
foodgasm restaurant and Bar pune road.docx
PraghyaBhandari
 
The Most Innovative Blockchain Company to Follow in 2024 (5).pdf
The Most Innovative Blockchain Company to Follow in 2024 (5).pdfThe Most Innovative Blockchain Company to Follow in 2024 (5).pdf
The Most Innovative Blockchain Company to Follow in 2024 (5).pdf
analyticsinsightmaga
 

Recently uploaded (20)

STEPIC Innovations 2026 futurism publications
STEPIC Innovations 2026 futurism publicationsSTEPIC Innovations 2026 futurism publications
STEPIC Innovations 2026 futurism publications
 
Family/Indoor Entertainment Centers Market: Regulation and Compliance Updates
Family/Indoor Entertainment Centers Market: Regulation and Compliance UpdatesFamily/Indoor Entertainment Centers Market: Regulation and Compliance Updates
Family/Indoor Entertainment Centers Market: Regulation and Compliance Updates
 
Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...
Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...
Don’t Get Left Behind: Leveraging Modern Product Management Across the Organi...
 
WAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdfWAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdf
 
High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...
High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...
High Profile Girls Call Bhubaneswar 🎈🔥000XX00000 🔥💋🎈 Provide Best And Top Gir...
 
Zodiac Signs and Fashion: Dressing to Suit Your Astrological Style
Zodiac Signs and Fashion: Dressing to Suit Your Astrological StyleZodiac Signs and Fashion: Dressing to Suit Your Astrological Style
Zodiac Signs and Fashion: Dressing to Suit Your Astrological Style
 
PETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAA
PETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAAPETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAA
PETAVIT MICHAEL TAY.pdfAAAAAAAAAAAAAAAAAAAA
 
Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...
Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...
Innovation Hub_ Spotlight on Toms River's Role as a Beacon for Entrepreneuria...
 
TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...
TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...
TEST BANK For Auditing & Assurance Services A Systematic Approach, 12th Editi...
 
PETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAA
PETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAAPETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAA
PETAVIT SIP-05.pdfAAAAAAAAAAAAAAAAAAAAAAAAA
 
TALENT ACQUISITION AND MANAGEMENT LECTURE 2
TALENT ACQUISITION AND MANAGEMENT LECTURE 2TALENT ACQUISITION AND MANAGEMENT LECTURE 2
TALENT ACQUISITION AND MANAGEMENT LECTURE 2
 
Gym business MODEL .pdf .
Gym business MODEL .pdf                 .Gym business MODEL .pdf                 .
Gym business MODEL .pdf .
 
WAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdfWAM Corporate Presentation July 2024.pdf
WAM Corporate Presentation July 2024.pdf
 
TALENT ACQUISITION AND MANAGEMENT LECTURE 5
TALENT ACQUISITION AND MANAGEMENT LECTURE 5TALENT ACQUISITION AND MANAGEMENT LECTURE 5
TALENT ACQUISITION AND MANAGEMENT LECTURE 5
 
Restaurant Chiraz Sindbad Hotel Hammamet
Restaurant Chiraz Sindbad Hotel HammametRestaurant Chiraz Sindbad Hotel Hammamet
Restaurant Chiraz Sindbad Hotel Hammamet
 
Mandated reporting powerpoint to help with understanding your role
Mandated reporting powerpoint to help with understanding your roleMandated reporting powerpoint to help with understanding your role
Mandated reporting powerpoint to help with understanding your role
 
Best Practices in Negotiation for Business Management Students
Best Practices in Negotiation for Business Management StudentsBest Practices in Negotiation for Business Management Students
Best Practices in Negotiation for Business Management Students
 
Top Digital Marketing Strategy in 2024.pdf
Top Digital Marketing Strategy in 2024.pdfTop Digital Marketing Strategy in 2024.pdf
Top Digital Marketing Strategy in 2024.pdf
 
foodgasm restaurant and Bar pune road.docx
foodgasm restaurant and Bar pune road.docxfoodgasm restaurant and Bar pune road.docx
foodgasm restaurant and Bar pune road.docx
 
The Most Innovative Blockchain Company to Follow in 2024 (5).pdf
The Most Innovative Blockchain Company to Follow in 2024 (5).pdfThe Most Innovative Blockchain Company to Follow in 2024 (5).pdf
The Most Innovative Blockchain Company to Follow in 2024 (5).pdf
 

Featured

Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...
Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...
Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...
OECD Directorate for Financial and Enterprise Affairs
 
How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...
How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...
How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...
SocialHRCamp
 
2024 State of Marketing Report – by Hubspot
2024 State of Marketing Report – by Hubspot2024 State of Marketing Report – by Hubspot
2024 State of Marketing Report – by Hubspot
Marius Sescu
 
Everything You Need To Know About ChatGPT
Everything You Need To Know About ChatGPTEverything You Need To Know About ChatGPT
Everything You Need To Know About ChatGPT
Expeed Software
 
Product Design Trends in 2024 | Teenage Engineerings
Product Design Trends in 2024 | Teenage EngineeringsProduct Design Trends in 2024 | Teenage Engineerings
Product Design Trends in 2024 | Teenage Engineerings
Pixeldarts
 
How Race, Age and Gender Shape Attitudes Towards Mental Health
How Race, Age and Gender Shape Attitudes Towards Mental HealthHow Race, Age and Gender Shape Attitudes Towards Mental Health
How Race, Age and Gender Shape Attitudes Towards Mental Health
ThinkNow
 
AI Trends in Creative Operations 2024 by Artwork Flow.pdf
AI Trends in Creative Operations 2024 by Artwork Flow.pdfAI Trends in Creative Operations 2024 by Artwork Flow.pdf
AI Trends in Creative Operations 2024 by Artwork Flow.pdf
marketingartwork
 
Skeleton Culture Code
Skeleton Culture CodeSkeleton Culture Code
Skeleton Culture Code
Skeleton Technologies
 
PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024
Neil Kimberley
 
Content Methodology: A Best Practices Report (Webinar)
Content Methodology: A Best Practices Report (Webinar)Content Methodology: A Best Practices Report (Webinar)
Content Methodology: A Best Practices Report (Webinar)
contently
 
How to Prepare For a Successful Job Search for 2024
How to Prepare For a Successful Job Search for 2024How to Prepare For a Successful Job Search for 2024
How to Prepare For a Successful Job Search for 2024
Albert Qian
 
Social Media Marketing Trends 2024 // The Global Indie Insights
Social Media Marketing Trends 2024 // The Global Indie InsightsSocial Media Marketing Trends 2024 // The Global Indie Insights
Social Media Marketing Trends 2024 // The Global Indie Insights
Kurio // The Social Media Age(ncy)
 
Trends In Paid Search: Navigating The Digital Landscape In 2024
Trends In Paid Search: Navigating The Digital Landscape In 2024Trends In Paid Search: Navigating The Digital Landscape In 2024
Trends In Paid Search: Navigating The Digital Landscape In 2024
Search Engine Journal
 
5 Public speaking tips from TED - Visualized summary
5 Public speaking tips from TED - Visualized summary5 Public speaking tips from TED - Visualized summary
5 Public speaking tips from TED - Visualized summary
SpeakerHub
 
ChatGPT and the Future of Work - Clark Boyd
ChatGPT and the Future of Work - Clark Boyd ChatGPT and the Future of Work - Clark Boyd
ChatGPT and the Future of Work - Clark Boyd
Clark Boyd
 
Getting into the tech field. what next
Getting into the tech field. what next Getting into the tech field. what next
Getting into the tech field. what next
Tessa Mero
 
Google's Just Not That Into You: Understanding Core Updates & Search Intent
Google's Just Not That Into You: Understanding Core Updates & Search IntentGoogle's Just Not That Into You: Understanding Core Updates & Search Intent
Google's Just Not That Into You: Understanding Core Updates & Search Intent
Lily Ray
 
How to have difficult conversations
How to have difficult conversations How to have difficult conversations
How to have difficult conversations
Rajiv Jayarajah, MAppComm, ACC
 
Introduction to Data Science
Introduction to Data ScienceIntroduction to Data Science
Introduction to Data Science
Christy Abraham Joy
 
Time Management & Productivity - Best Practices
Time Management & Productivity -  Best PracticesTime Management & Productivity -  Best Practices
Time Management & Productivity - Best Practices
Vit Horky
 

Featured (20)

Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...
Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...
Artificial Intelligence, Data and Competition – SCHREPEL – June 2024 OECD dis...
 
How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...
How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...
How to Leverage AI to Boost Employee Wellness - Lydia Di Francesco - SocialHR...
 
2024 State of Marketing Report – by Hubspot
2024 State of Marketing Report – by Hubspot2024 State of Marketing Report – by Hubspot
2024 State of Marketing Report – by Hubspot
 
Everything You Need To Know About ChatGPT
Everything You Need To Know About ChatGPTEverything You Need To Know About ChatGPT
Everything You Need To Know About ChatGPT
 
Product Design Trends in 2024 | Teenage Engineerings
Product Design Trends in 2024 | Teenage EngineeringsProduct Design Trends in 2024 | Teenage Engineerings
Product Design Trends in 2024 | Teenage Engineerings
 
How Race, Age and Gender Shape Attitudes Towards Mental Health
How Race, Age and Gender Shape Attitudes Towards Mental HealthHow Race, Age and Gender Shape Attitudes Towards Mental Health
How Race, Age and Gender Shape Attitudes Towards Mental Health
 
AI Trends in Creative Operations 2024 by Artwork Flow.pdf
AI Trends in Creative Operations 2024 by Artwork Flow.pdfAI Trends in Creative Operations 2024 by Artwork Flow.pdf
AI Trends in Creative Operations 2024 by Artwork Flow.pdf
 
Skeleton Culture Code
Skeleton Culture CodeSkeleton Culture Code
Skeleton Culture Code
 
PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024PEPSICO Presentation to CAGNY Conference Feb 2024
PEPSICO Presentation to CAGNY Conference Feb 2024
 
Content Methodology: A Best Practices Report (Webinar)
Content Methodology: A Best Practices Report (Webinar)Content Methodology: A Best Practices Report (Webinar)
Content Methodology: A Best Practices Report (Webinar)
 
How to Prepare For a Successful Job Search for 2024
How to Prepare For a Successful Job Search for 2024How to Prepare For a Successful Job Search for 2024
How to Prepare For a Successful Job Search for 2024
 
Social Media Marketing Trends 2024 // The Global Indie Insights
Social Media Marketing Trends 2024 // The Global Indie InsightsSocial Media Marketing Trends 2024 // The Global Indie Insights
Social Media Marketing Trends 2024 // The Global Indie Insights
 
Trends In Paid Search: Navigating The Digital Landscape In 2024
Trends In Paid Search: Navigating The Digital Landscape In 2024Trends In Paid Search: Navigating The Digital Landscape In 2024
Trends In Paid Search: Navigating The Digital Landscape In 2024
 
5 Public speaking tips from TED - Visualized summary
5 Public speaking tips from TED - Visualized summary5 Public speaking tips from TED - Visualized summary
5 Public speaking tips from TED - Visualized summary
 
ChatGPT and the Future of Work - Clark Boyd
ChatGPT and the Future of Work - Clark Boyd ChatGPT and the Future of Work - Clark Boyd
ChatGPT and the Future of Work - Clark Boyd
 
Getting into the tech field. what next
Getting into the tech field. what next Getting into the tech field. what next
Getting into the tech field. what next
 
Google's Just Not That Into You: Understanding Core Updates & Search Intent
Google's Just Not That Into You: Understanding Core Updates & Search IntentGoogle's Just Not That Into You: Understanding Core Updates & Search Intent
Google's Just Not That Into You: Understanding Core Updates & Search Intent
 
How to have difficult conversations
How to have difficult conversations How to have difficult conversations
How to have difficult conversations
 
Introduction to Data Science
Introduction to Data ScienceIntroduction to Data Science
Introduction to Data Science
 
Time Management & Productivity - Best Practices
Time Management & Productivity -  Best PracticesTime Management & Productivity -  Best Practices
Time Management & Productivity - Best Practices
 

Ts presentation short general 190604 en

  • 1. 'Tasks and Steps' (T&S) An easy-to-use tool for the standardization of clerical work, project management and team collaboration
  • 2. © Roman Ditzer, 2018 Frequent annoyances at the office • Communication is done primarily via email: – A lot of time is wasted searching for and looking through old emails – Not everybody is always in CC and up to date – in other times, they are in CC too much and receive information irrelevant to them • The current progress of the project is not easily accessible, neither are the most urgent things to do. This becomes a source of stress for managers and employees. • No defined process or manual for clerical tasks, so that: – Depending on who does the job results differ in quality and time needed – Detailed knowledge about the process stays with experts and is unavailable to the rest of the team in their absence. – It is hard to keep track of mistakes to avoid/potential to improve when the project or a similar process is repeated. T&S offers an easy solution to above issues. Does the below sound familiar? T&S basic presentation2
  • 3. © Roman Ditzer, 2018 What is T&S? • 'Tasks and Steps' (T&S) is a software that is – Very easy to use, does not require a high level of IT skills – Created for office work in small/medium size businesses • People love it because it: – Focuses communication on the most relevant tasks – Visualizes progress and problems, thereby reducing stress – Creates manuals for office work leading to a growing knowledgebase the entire team benefits from – Prevents repeating mistakes T&S basic presentation3
  • 4. © Roman Ditzer, 2018 Much office work is a to-do-list of Tasks (left) – and any Task consists of many small Steps (right) 4 T&S basic presentation Work has been written down and organized in Tasks. A clear structure is visible now. Steps explain in detail what needs to be done in order to complete the Task. Each Step is assigned to a user. It is clear who is in charge/responsible You can leave comments/notes here.
  • 5. © Roman Ditzer, 2018 What T&S can be used for • Standardize processes and ensure quality control – The structure of work is visualized making it easy to understand – By going through a to-do list, you no longer need to worry about forgetting important tasks which reduces stress – The team can achieve equal results independent on who does the work • Information and progress is shared and visualized enabling transparency • T&S is a cloud based tool always accessible from any PC or mobile device* *We also offer intranet installations. Please contact us for details. T&S basic presentation5
  • 6. © Roman Ditzer, 2018 Visualization of work contents, progress and problems 6 T&S basic presentation In form of to-do and check lists Problems: A due date is near, but this Step has not been completed yet. The warning sign appears at the Task on the left side as well and can be spotted on first sight. Progress: Inside these Tasks there are still uncompleted Steps. Quality control: All Steps inside these Tasks have been completed. Only then the Task can receive the checkmark icon as well.
  • 7. © Roman Ditzer, 2018 What to do with T&S concretely • Communicate – Team members can exchange information directly at the to-do item, always on- topic. – This replaces email and removes the need to search for relevant information in your mailbox. • Manage – Assign work to members, responsibility is always clarified – Set due dates – Supervise progress, quickly find problems and see where assistance is needed • Document – Add results and issues as a comment directly at the to-do item – These comments become valuable hints the next time the work is repeated T&S basic presentation7
  • 8. © Roman Ditzer, 2018 Communicate, manage, document 8 T&S basic presentation A popup notifies us that another user has added a comment Commenting on Steps, members can communicate on-topic, similar to social networking platforms. A team member had an issue last time and added a warning. This time, it can be avoided. Steps can be assigned to users here
  • 9. © Roman Ditzer, 2018 Transparency for oneself 9 T&S basic presentation Agile board for self organization From the backlog you prioritize the Steps for your work day, simply by drag & drop Steps from any List can be marked as 'favorite'. They all appear here in the backlog Following the progress of your work, the Steps move from left to right until they are completed Your work day at a glance All your todos (Steps) from multiple projects (Lists) in one place Never lose sight of your progress Clear horizontal visualization of status
  • 10. © Roman Ditzer, 2018 Transparency for managers 10 T&S basic presentation Automatically generated executive summaries in 'tiles' Progress Progress by user See all Steps with approaching due dates
  • 11. © Roman Ditzer, 2018 Examples of use cases • Example: Preparation of yearly accounting • Example: Onboarding of new employees • Example: Answering a request for quotation, creation of an offer  manuals for repeating processes • Example: Organizing of events / exhibitions  manuals for repeating projects • Example: Production preparation process  tool for project management • Example: Standardization of processes in Lean administration / Office KAIZEN  tool for continuos improvement (CIP) Our clients have experienced many improvements using T&S. Don't you have similar use cases in your office? What our clients use T&S for T&S basic presentation11
  • 12. © Roman Ditzer, 2018 Effects of using T&S 12 T&S basic presentation Project progress and status are easy to see No more looking through emails Reduced stress: Managers and employees can relax     QThrough standardization: Quality stabilizes Process easily adjustable enabling improvements
  • 13. © Roman Ditzer, 2018 We offer workshops Prior to the workshop we set up your T&S-system (complimentary*) • In advance of the workshop – Choosing of routine processes / repeating projects with potential T&S effects – Choosing of staff members, project leaders to be involved • During our workshops, we: – Help structuring your work in T&S. We will create your first to-do 'Lists' together. – Introduce your team to the basic functions – Provide you with useful hints and recommendations based on our experience • After the workshop – Checking the KAIZEN-effects by before-after-comparison – Transfer to other viable processes, creating of further 'Lists' by yourselves – Further improvement of the 'Lists' during practical use – With further 'Lists' : accumulation of the process knowhow of your company * Usage and support free of costs for three months, with costs after the testing period Would you like to get help getting started? T&S basic presentation13
  • 14. © Roman Ditzer, 2018 Dr. Roman Ditzer Büro Hamburg RD interlogue St. Annenufer 5, c/o K16 20457 Hamburg www.interlogue.de Japan Office RD interlogue Ltd. www.interlogue.co.jp If you like T&S just go ahead and contact us for further information T&S basic presentation14 RD interlogue T: 040.3861.8956 ditzer@interlogue.de
  • 15. Journeys to the Sources of Excellence

Editor's Notes

  1. T&S ist einfach zu nutzen, aber Arbeit bleibt die Eingabe der Abläufe doch. Einen Initial-Aufwand muss man also erst einmal erbringen. Auch danach erledigen sich die einzelnen Schritte nicht von selbst, sie sind nicht automatisiert, ausführen muss man sie immer noch. Dies aber ist einfacher als vorher, außerdem verbessern sich die Abläufe in der praktischen Anwendung immer weiter.   Nun aber die Frage an Euch: Zunächst: Gibt es Fragen dazu? Dann interessieren mich Eure Eindrücke und Rückmeldung zu T&S. Kennt Ihr Programme, die Ähnliches leisten? Ist T&S interessant, gerade im Hinblick auf Lean Administration und Projekt-Management?
  2. Der Prozess wird unterteilt in 'Tasks' (Aufgaben) in der linken Spalte und 'Steps' (Tätigkeiten) in der rechten Spalte und so entsteht eine detaillierte Arbeitsanweisung. STEPは各TASKでの個別の作業が細かく指示されている。 Die STEPS geben die Tätigkeiten jedes TASKS im Einzelnen vor. STEPに色々なコメントを付け加えることができる。Für jeden STEP kann man Kommentare eingeben. それぞれのSTEPの担当者が分かる。Man sieht, wem der jeweilige STEP zugewiesen ist. プロセスを分けたらTASKに順番に入力。整理ができた!Der Prozess wird unterteilt, die Reihenfolge als TASKS eingegeben. Damit steht die Struktur.
  3. Add media upload ? 大変!締め切りが近いのにまだ出来てないSTEPがある。 左側のTASKにもビックリマークが表示され、まずい状況が一目でわかる。 Achtung! Hier gibt es einen Termin, aber der STEP ist noch nicht erfüllt. Das Ausrufezeichen erscheint auch in der TASK-Spalte; das Problem fällt gleich ins Auge. 進捗状況:終了していないSTEPがまだある。 Fortschritt: Hier gibt es noch nicht abgearbeitete STEPS. TASKの中の全STEPが完全に実行されたので自動的にTASKにもチェックマーク! Alle STEPS eines TASKS wurden vollständig abgearbeitet, erst jetzt wird der TASK als abgehakt angezeigt.
  4. 定型業務(ルーチン)、プロジェクトが多くなればなるほど会社のナレッジが文章化され、蓄積される。 Das Top Management hat oft keinen Blick für die Mikroprozesse im Unternehmen. Trotzdem ist es sinnvoll, auch diese zu erfassen und zu beschreiben. Denn ein reibungsloser Firmenbetrieb beruht zum nicht geringen Teil auf Prozessen, die in den Sekretariaten oder der Allgemeinen Verwaltung beheimatet sind. Mit T&S ist es einfach möglich, diese zu standardisieren.
  5. Ausschnittsvergrößerung mit Kommentaren und Chat auf extra Seite その場で「仕事のSNS」のようにコミュニケーションができる。過去のメール探しは不要になる。 Im Kommentarfeld können User wie in einem Chat kommunizieren; das Suchen von entsprechenden Emails entfällt. 作業ごとに担当者をきめ、STEP(作業)を割り当てることができる。 STEPS werden Usern zugewiesen und damit für jede Tätigkeit ein Ausführender bestimmt. 前回の作業に問題があったので、ユーザが注意として作業にヒントを付け加えた。 Bei der vorherigen Durchführung gab es ein Problem, und ein User hat dem STEP einen Warnhinweis hinzugefügt. 他のユーザがコメントを書くとその通知がポップアップ Sobald ein anderer User einen Kommentar eingibt, erscheint eine Popup-Benachrichtigung.
  6. Listen noch austauschen 急ぎのSTEPの表示 Anzeige von URGENT STEPS ユーザ別の進捗状況・統計 Projektfortschritt nach beteiligtem User, Statistik プロジェクトの進捗状況 Projektfortschritt
  7. Listen noch austauschen 急ぎのSTEPの表示 Anzeige von URGENT STEPS ユーザ別の進捗状況・統計 Projektfortschritt nach beteiligtem User, Statistik プロジェクトの進捗状況 Projektfortschritt
  8. Oder: * kostenlose Nutzung und Support für ein Jahr, danach gebührenpflichtig je nach Funktionsumfang
  9. … and see what it brings you. If T&S has some positive effect we will be happy to provide it.