Time Management Latest

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Time Management Latest

  1. 1. TIME MANAGEMENT BY S.Anantharaman SDE RGMTTC
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  8. 10. PICTURE START
  9. 11. PUNCTUALITY AND TIME MANAGEMENT <ul><li>Punctuality is the soul of business </li></ul><ul><li>Men count up faults of those who keep them waiting </li></ul><ul><li>Lack of punctuality is theft of someones time </li></ul><ul><li>Punctuality is the politeness of kings </li></ul><ul><li>Punctuality is a business virtue </li></ul>
  10. 12. ACTIVITY LOG <ul><li>COFFEE/TEA TIME </li></ul><ul><li>FEELING </li></ul><ul><li>ALERT </li></ul><ul><li>TIRED </li></ul><ul><li>ENERGETIC </li></ul><ul><li>FINALLY ANALYSE </li></ul>
  11. 13. <ul><li>IDENTIFY AND REDUCE YOUR DAY STEALERS. </li></ul><ul><li>HOW TO BREAK BAD HABITS </li></ul><ul><li>HABIT – REMOVE H - ABIT </li></ul><ul><li>REMOVE A - BIT </li></ul><ul><li>REMOVE B- IT STILL REMAINS </li></ul>
  12. 14. SET GOALS <ul><li>HIGHEST ASPIRATIONS </li></ul><ul><li>INNERMOST VALUES </li></ul><ul><li>CONVICTION </li></ul><ul><li>The payoff from good planning is enormous. </li></ul><ul><li>One minute planning saves five minutes during execution </li></ul>
  13. 15. <ul><li>Waiting time- learning time </li></ul><ul><li>Get a reputation for being in time </li></ul><ul><li>Time management- life management </li></ul><ul><li>It is a discipline and a habit to be learned </li></ul><ul><li>It is essential for all for a </li></ul><ul><li>Satisfying, fulfilling,high performance life </li></ul>
  14. 16. <ul><li>Germans are not only punctual but they are punctual in paying bills also </li></ul><ul><li>Pareto principle </li></ul><ul><li>80% unfocussed effort - 20% result </li></ul><ul><li>20% focussed effort - 80% result </li></ul>
  15. 17. TIME <ul><li>No substitute </li></ul><ul><li>Unique resource </li></ul><ul><li>Today never comes again </li></ul><ul><li>Cannot be stored or accumulated </li></ul><ul><li>Available continuously but never absent </li></ul>
  16. 18. Three EFF words <ul><li>EFFICIENT </li></ul><ul><li>EFFECTIVE </li></ul><ul><li>EFFORTLESS </li></ul>
  17. 19. UTILISATION OF TIME <ul><li>SLEEP - 28 YEARS </li></ul><ul><li>STUDY - 10 </li></ul><ul><li>RECREATION - 8 </li></ul><ul><li>ILLNESS - 6 </li></ul><ul><li>TRAVEL - 5 </li></ul><ul><li>EAT - 5 TRANSIT - 3 </li></ul><ul><li>EFFECTIVE - 6 </li></ul>
  18. 20. SOME QUOTES ON TM <ul><li>Everybody is getting 24 golden hours </li></ul><ul><li>Nobody gets 25 hours in a day </li></ul><ul><li>Impossible to turn the clock back </li></ul><ul><li>Possible to wind it up </li></ul><ul><li>Secret of future lies in daily routine </li></ul><ul><li>Take care of minutes the hours will take care of themselves </li></ul>
  19. 21. Two tasks <ul><li>Maintenance task </li></ul><ul><li>Eat, sleep, drive, returning phone call email </li></ul><ul><li>- help to survive </li></ul><ul><li>Improvement task </li></ul><ul><li>Coaching training team building </li></ul><ul><li>- help to thrive </li></ul>
  20. 22. Conventional Time management <ul><li>Able to do task </li></ul><ul><li>Prioritise </li></ul><ul><li>What is the best of my time now </li></ul><ul><li>Long and short term objectives </li></ul>
  21. 23. Inner Time management <ul><li>Difference between clock time and felt time </li></ul><ul><li>Felt time effect on health and productivity </li></ul><ul><li>Am I timelessly involved in what’s at hand </li></ul><ul><li>-- Randall's question </li></ul>
  22. 24. THE SIX Ps <ul><li>PRIOR </li></ul><ul><li>PLANNING </li></ul><ul><li>PREVENTS </li></ul><ul><li>PRETTY </li></ul><ul><li>POOR </li></ul><ul><li>PERFORMANCES </li></ul>
  23. 25. THE ABC OF TIME <ul><li>Things that must be done today –A </li></ul><ul><li>Things to be done after completing A -B </li></ul><ul><li>Things to be done after completing A&B=C </li></ul>
  24. 26. Procrastination Why? <ul><li>Lack of relevance </li></ul><ul><li>Fear of failure </li></ul><ul><li>Fear of success </li></ul><ul><li>Inability to handle the task </li></ul><ul><li>Lack of information </li></ul><ul><li>Fatigue </li></ul>
  25. 27. TIME WASTERS <ul><li>MANAGEMENT BY CRISIS </li></ul><ul><li>TELEPHONE INTERRUPTION </li></ul><ul><li>INADEQUATE PLANNING </li></ul><ul><li>ATTEMPTING TOO MUCH </li></ul><ul><li>DROP IN VISITOR </li></ul><ul><li>INEFFECTIVE DELEGATION </li></ul><ul><li>INABILITY TO SAY NO </li></ul>
  26. 28. <ul><li>PROCRASTINATION </li></ul><ul><li>MEETINGS </li></ul><ul><li>PAPER WORK </li></ul><ul><li>INADEQUATE STAFF </li></ul><ul><li>POOR COMMUNICATION </li></ul><ul><li>INADEQUATE CONTROLS </li></ul><ul><li>CON FUSED RESPONSIBILITY </li></ul>
  27. 29. <ul><li>FIRST THINGS FIRST </li></ul><ul><li>FIRST COST SHOULD BE THE LAST COST </li></ul><ul><li>FORMING – PLAN </li></ul><ul><li>STORMING-DO </li></ul><ul><li>NORMING-CHECK </li></ul><ul><li>PERFORMING-ACT </li></ul>
  28. 30. TOOLS FOR PLAN EXECUTION <ul><li>YEAR PLANNER-(TASK,DURATION) </li></ul><ul><li>DIARY- ACHIEVEMENTS(TARGET, DATES) </li></ul><ul><li>LIFE PLAN- PERSONALY GOAL SETTING </li></ul><ul><li>STATISTICS- TRACKING PROCESS </li></ul>
  29. 31. WHY PEOPLE RESIST CHANGE <ul><li>SELF INTEREST </li></ul><ul><li>FEAR OF THE UNKNOWN </li></ul><ul><li>CONSCIENTIOUS OBJECTION </li></ul><ul><li>SUSPICION </li></ul><ul><li>CONSERVATISM </li></ul>
  30. 32. WHY PEOPLE DON’T USE TM <ul><li>THEY DON’T KNOW </li></ul><ul><li>LAZY TO PLAN </li></ul><ul><li>ENJOY THE ADRELINE BUZZ OF MEETING TIGHT DEADLINE </li></ul><ul><li>ENJOY CRISIS MANAGEMENT </li></ul>
  31. 33. TECHNIQUES OF TM <ul><li>STACK THE CARD IN YOUR FAVOUR </li></ul><ul><li>OPTIMISE YOUR WORK ENVIRONMENT </li></ul><ul><li>ARRANGE THE WORK </li></ul><ul><li>1.BACK IS TO THE TRAFFIC FLOW </li></ul><ul><li>2. CLOSE THE DOOR AND OPEN SELECTIVELY </li></ul>
  32. 34. UTILISATION OF TIME <ul><li>PERSONAL GOAL SETTING </li></ul><ul><li>EFFECTIVE SCHEDULING </li></ul><ul><li>PRIORITISE TO DO LIST </li></ul><ul><li>ACTION PLAN </li></ul><ul><li>REVIEW </li></ul>

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