Designing meetings

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Presentation on Designing Meetings and PD sessions for teacher leaders from the MMSTLC program

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  • Designing meetings

    1. 1. Designing Meetings & Workshops<br />Michigan Mathematics and Science Teacher Leadership Collaborative<br />
    2. 2. Tips and Strategies for:<br /><ul><li>Purposeful Meetings
    3. 3. Effective Agendas
    4. 4. Adult Learners
    5. 5. Successful Workshops</li></li></ul><li>Check your meeting IQ…<br />
    6. 6. As Teacher Leaders, you may be asked to prepare for and chair a meeting.<br />The key to success is:<br /> Plan, Plan, Plan<br />
    7. 7. Discussion:<br />How do you react to meetings?<br />What contributes to a good meeting?<br />A bad one?<br />
    8. 8. As You Plan a Meeting…<br />Set Objectives for the Meeting<br /><ul><li>What do you want to happen as a result of the meeting?
    9. 9. Outcomes</li></li></ul><li>Purpose of the Agenda<br /><ul><li>Provide advanced notice of topics to be considered along with expected outcomes for each topic so that meeting participants can prepare appropriately; and
    10. 10. Provide a tool to structure the meeting so it will proceed constructively.</li></li></ul><li>Developing the Agengs<br /><ul><li>Assign specific amounts of time for each agenda item
    11. 11. State the person responsible for speaking to and driving the agenda item</li></li></ul><li>Developing the Agenda (continued)<br /><ul><li>Order the agenda item strategically
    12. 12. Provide the agenda before the meeting
    13. 13. At the meeting, review the agenda and agree to it</li></li></ul><li>Meeting Preparation<br /><ul><li>Assign any meeting preparations that will move the meeting forward
    14. 14. Set the schedule with appropriate times
    15. 15. Invite only those individuals who are important for its success</li></li></ul><li>Conducting the Meeting<br /><ul><li>Start and stop on time
    16. 16. Lead the meeting following the planned agenda
    17. 17. Assign a recorder to take notes</li></li></ul><li>Conducting the Meeting (continued)<br /><ul><li>Assign action items with a timetable
    18. 18. Review them at the end of the meeting</li></li></ul><li>After the Meeting<br />Examine your meeting process.<br />
    19. 19. Participating in a Meeting<br />Participants have a responsibility to:<br />Arrive on time<br />Be well-prepared<br />Be concise and to the point<br />Participate in a constructive manner<br />
    20. 20. Meeting Observation<br />Reflection and Discussion<br /><ul><li>Was the meeting you viewed successful? (Was the goal accomplished?)
    21. 21. What worked and what didn’t?
    22. 22. In light of what you have learned today, what could have been done to make the meeting more successful?</li></li></ul><li>Adult Learners<br />Working with adult learners in meetings, presentations, and workshops is different than working with students in your classroom.<br />
    23. 23. Adult Learners<br />At your table, brainstorm ways that you perceive adult learners to be different than child or youth learners.<br />
    24. 24. Adult Learners<br />When working with adult learners, laughter, changes of pace, engaging processes, and frequent movement in seminars all contribute to energy for learning.<br />
    25. 25. Roles in Professional Development<br /><ul><li>PRESENTER (imparting information)
    26. 26. TRAINER (demonstrating skills)
    27. 27. COACH (overseeing the acquisition of knowledge or new behavior)
    28. 28. FACILITATOR (helping a group achieve a desired end)</li></li></ul><li>7 Deadly Sins<br />Task:<br /><ul><li>Your group will be assigned a “sin”
    29. 29. Read through your sin and the redemption strategies
    30. 30. Create a poster or visual that depicts the sin and its redemption strategy
    31. 31. Present your product to the whole group</li></li></ul><li>Additional Resource<br />OUCH!<br /><ul><li>These six slips can bruise and strain a presentation </li></li></ul><li>Planning Tool<br />Planning Template for Meetings, Workshops, and Presentations <br />

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