This slide provides you with a visual of the systems deployment schedule for eManifest which was already discussed in previous slides. We recommend you print this slide for a quick reference to the eManifest timeline.
In a competitive trade environment, we all benefit from streamlined processes and lower wait times. We also appreciate it when requirements focus on what is essential: simplicity, uniformity and predictability.To achieve this, we have reduced unused or redundant submission options and worked with the trade community to improve our processes and information requirements.And by working to make eManifest mandatory, we are doing everything we can to ensure that our Border Service Officers, or BSOs, have the best information to make the best possible decisions.
The unfortunate reality is that we live in a world where threats to Canadians’ health, safety and security cannot be ignored.Just as we must do everything we can to facilitate trade, we must also provide our officers with the information and tools they need to identify and locate real or potential threats.Our systems will process the low-risk shipments, so that our officers can dedicate their time and effort to identify known and unknown risk.
There are conditions under which an importer is exempt from transmitting ATD to the CBSA:Pre-arrival Review System (PARS) is on fileWhen an importer or broker transmits PARS data prior to the arrival of cargo and conveyance, an ATD report is not required. If both are submitted prior to arrival, the PARS will supersede the ATD.ATD will still be required If a PARS is transmitted post-arrival. If a PARS is being transmitted instead of an ATD, to satisfy reporting requirements, the PARS manufacturer group data elements need to be transmitted.
ATD exceptions to be transmitted by importers, brokers, carriers, and freight forwarders:Temporary importations (E29B).Diplomatic goods carried by a commercial carrier, or military goods carried by a commercial carrier consigned to the Department of National Defence (same exemption code).OICs exempt from ATD (details are in the ECCRD).Canadian goods refused entry to the US having never left US Customs control.ATD exceptions to be transmitted by carriers and freight forwarders in multi-modal cargo or house bill data transmissions are as follows:Non-commercial (casual goods) entering Canada on a commercial conveyance. For example: Settler/Personal effects, Canadian goods returning, retail merchandise sold to an individual and shipped to Canada.Goods Astray (misrouted) - foreign shipments destined for other points in a foreign country, but found astray in Canada by a carrier.Non-Report - goods arriving in Canada without verbal, electronic, or paper report to the CBSA.ATD exception to be transmitted by authorized carriers on multi-modal cargo data transmissions is as follows:Non-Emergency Repairs
There are three options available to you for transmitting pre-arrival house bill data.The first one is the Electronic Data Interchange method, or EDI, which has been available since October 2010 and is recommended for high-volume clients.The third option is for clients who are usually high-volume but would like a service provider to look after them.The second option is the eManifest portal which was introduced in 2011. This option is recommended for small to medium sized businesses.
The following slides provide screen shots of some of the eManifest Portal functionality for highway carriers
Two different types of accounts must be set up if your business would like to use the eManifest Portal.The first type is a Portal User Account. Like most systems, each user will have to set up their own account. It is straightforward, and requires such information as their name and email address.The second type of account is the Business Account and is created by an authorized representative of the business called the Account Owner. There is a bit more involved in setting up a Business Account so I will explain it further.
One of your most important tools will be the Electronic Commerce Client Requirements Document (ECCRD) which provides system users with comprehensive information of each system.You can request a copy of the applicable eManifest ECCRD from our Technical Support Unit (TSU), or download the ECCRD for the eManifest Portal from our website.The TSU and all our contact information is available on the eManifest Client Support and Contact Information page on our website.Chapters 4 (Electronic Data Interchange/EDI) and 7 (eManifest Portal) of the ECCRD as I will refer to it from now on – provides clients with technical user information on how to submit, change, delete and amend advance information.
A World of Trade SolutionsService Excellence & Innovation You Can Trust1eManifest From A PracticalPoint Of View
Program28:30 Breakfast, Introduction9:00 Customs End State Oryst Dydynsky10:15 Refreshment Break10:30 Rules and Regulations James Spina11:30 Typical Shipment Walkthrough Oryst Dydynsky11:45 SmartBorder- ACI Demo Sean Daly12:00 Q & A12:30 Seminar Closing, Lunch
Guest Speaker3Oryst Dydynsky is a principal with DAP International Trade Consultingand serves as a consultant to the Descartes Systems Group on Cross Border andRegulatory Affairs. His role is to serve as a source for the trade community onthe most current trade and technological solutions available to streamline themovement of freight across the border.Mr. Dydynsky was the project manager for several border initiatives tostreamline the movement of imported goods to Canada and U.S. including: Pre-Arrival Review System (PARS); Frequent Importer Release System (FIRST); Newimport systems developed for the Canadian Food Inspection Agency (CFIA); andCustoms Self Assessment (CSA/FAST) for Carrier/Driver.Now with DAP and continuing in a consulting role with Descartes, Mr. Dydynskyis leading the way for the new carrier advanced reporting requirements (ACE &ACI).Customs End State
James J. SpinaSenior Program AdvisorJames has 29 years of service with the Canada Border Services Agency. James isa certified mediator and was a fulltime Alternate Dispute Resolution Advisor foralmost six years.James also spent six years with the CBSAs national Training and LearningDirectorate delivering training in both the recruit program and advance drugenforcement areas.In 2007, James was promoted as Manager of the Regional Client Services Unit inthe Trade Compliance Division. During his three years with the Division, onethird of that time was spent as the Acting Director.In August 2010, James was invited to join the eManifest Directorate as a SeniorProgram Advisor in Stakeholder Consultations and Implementation Division.11Rules and RegulationsGuest Speaker
13www.cbsa.gc.caThe Canada Border Services Agency (CBSA) does not charge a fee for thispresentation. Any type of fee charged for this event is levied solely by theorganizer of these sessions / seminars.The information contained herein was accurate at the time of distribution andmay be subject to change.For the most up-to-date information on eManifestvisit the eManifest section of the CBSA Web site regularly
145 Key Points to Remember1. eManifest is a major transformation initiative that will realizebenefits for the trade community and to Canadians.2. There are different options available to suit your business needs.3. eManifest is being implemented over a number of years, by clienttype.4. There are many advantages to starting early.5. The CBSA will support your business throughout the entire process.
15Contents• eManifest – the Basics• the Benefits• the Data• the Transmission Options• the Notifications• the Process• Are You Ready?
1717eManifest - the Basics• eManifest modernizes the commercial customs process in Canadafrom paper to electronic pre-arrival information.• Who is impacted?• Importers• Highway and Rail Carriers• Freight Forwarders• What information is required?• Importer Advance Trade Data• Cargo• Conveyance• House Bill
18• eManifest is part of the Advance Commercial Information (ACI)initiative.Phase 1• Marine ACI• 2004Phase 2• Air ACI• 2006Phase 3• eManifest• Began 2010eManifest - the Basics
19eManifest - the Basics Highway Carriers• Highway carriers have been able to transmit advance commercialinformation (ACI) since October 2010.• Regulations to enforce eManifest requirements are expected tobe in place in Fall 2013.• The CBSA will provide carriers as much as 45 days advancenotice of the mandatory compliance date, at which point penaltiescan apply.
eManifest - the Basics Rail carriers – May 2012• Rail carriers began transmit cargo and conveyance data andConveyance Arrival Certification messages• Freight forwarders – Spring 2013• Freight forwarders in all modes of transportation, or theirauthorized service providers, will be able to transmit house billdata on consolidated freight.• Importers July – 2014• Importers will be able to transmit advance trade data.2020
Benefits to the Trade Community eManifest eliminates unused or redundant submission options,simplifying the choices. Improvements in the functionality and information requirements as aresult of collaboration with the trade community. New regulations requiring trade information to be submitted prior toarrival, will allow quicker processing at the border. Shipments will already have a recommendation to authorize orrefer. Border Service Officers (BSOs) can focus on expeditedprocessing and examinations.23Simple, uniform and predictable requirements that willfacilitate commercial processes and lower wait times.
Benefits to Canadian Citizens Improved response time for identifying and locating a real orpotential threat for goods. CBSA officers are presented more relevant information to improvequality and speed of decision-making. No human intervention is required for low risk shipments to ensurestaff give adequate consideration to high and unknown riskshipments.24More efficient and effective identification of threats tohealth, safety and security.
eManifest – Before the BorderTime frames for submitting advance informationMarineCarriers will provideelectroniccargo, conveyanceand crew/passengerinformation as follows:Freight forwarderswill provideelectronic house bill /supplementary cargodata as follows:Importers willprovide electronicimporter data asfollows:4 hours prior toarrival or at timeof departure4 hours prior toarrival or at timeof departure4 hours prior toarrival or at timeof departure1 hour priorto arrival1 hour priorto arrival1 hour priorto arrival2 hours priorto arrival2 hours priorto arrival2 hours priorto arrivalCargo: 24 hours prior toloading or arrivaldepending on type andorigin of goodsConveyance/Crew: 24 or96 hours prior to arrival24 hours prior to loadingor arrival depending ontype and origin of goods24 hours prior to loadingor arrival depending ontype and origin of goodsAir Rail HighwayThe CBSA willvalidate data,risk assess theshipment andmake furtherprocessingrecommendationsprior to arrival ofthe shipment inCanada.
2727Highway Carrier DataCarrier Codes• Use of the generic itinerant highway carrier code "77YY" waseliminated on March 31, 2011• All carriers are required to use carrier codes assigned by the CBSA.• For further information on how to obtain a carrier code, visit theCommercial Carriers section at www.CBSA.caAmendments to Data• There may be circumstances where amendments to submitted dataare necessary following the arrival of goods in Canada.• The CBSA will allow for amendments to data within certain timeframes on a post-arrival basis without penalty.
28Highway Cargo DataNote: Always refer to the latest version of the ACI/eManifest Highway ECCRD (Appendix B) for the list of highwaycargo and conveyance data elementsCARGOMandatory• Cargo Carrier (M)• Cargo Control Number (CCN) (M)• Cargo Description of Goods (Brief Description) (M)• Cargo Packaging Type (M)• Cargo Quantity (M)• Cargo Weight (M)• Cargo Weight Unit of Measure (M)• Consignee Name and Address (M)• Consignor (shipper) Name and Address (M)• CSA Indicator (M)• Customs Office of Manifest Destination ID (M)• First Canadian Port of Arrival (M)• Foreign Port of Loading (M)• Message Function, Coded (M)• Mode of Transportation (M)• Service Option Type (M)• Estimated Date of Arrival (M)Conditional• Amendment Code (C)• Consolidated Freight Indicator (C)• CSA Importer Business Number (C)• Delivery Address (C)• Importer Advance Trade Data (IATD) ExceptionCode (future use) (C)• Marks and Numbers (C)• Place of acceptance (C)• Secondary Notify Party (SNP) ID (future use) (C)• Special Instructions (C)• UN Dangerous Goods Number (C)Optional• Notify Party (O)• Estimated Time of Arrival (O)• Secondary Notify Party (SNP) Detail Level ID(future use) (O)
29Highway Conveyance DataNote: Always refer to the latest version of the ACI/eManifest Highway ECCRD (Appendix B) for the list of highwaycargo and conveyance data elementsCONVEYANCEMandatory• Conveyance Reference Number (CRN) (M)• Empty / Loaded Status Code (M)• Equipment Qualifier Code (M)• Estimated Date of Arrival (M)• Estimated Time of Arrival (M)• First Canadian Port of Arrival (M)• Manifest Summary List (M)• Message Function, Coded (M)• Mode of Transportation (M)• Service Option Type (M)• Tractor Plate (M)• Tractor Plate Province / State (M)• Transporting Carrier (M)Conditional• Amendment Code (C)• Equipment Identification Number (C)• Seal Number (C)• Secondary Notify Party (SNP) ID (future use) (C)• Trailer Plate (C)• Trailer Plate Province / State (C)Optional• None
30Exemptions to cargo and conveyance dataYou do NOT have to provide highway cargo and conveyance data in theseinstances:• Emergency response vehicles / personnel / equipment for use in emergency situations• Customs Self Assessment (CSA) clearance• U.S. Customs and Border Protection (CBP) turnarounds• Continuous Transmission Commodities (CTC) e.g. electricity, gas, oil• Military goods on board a military owned or leased conveyance• Bobtails• Mail (Canada Post, U.S. Mail, Int‟l) – full load only• Hand Carried Goods• In-transit movements*• Empties for CSA/FAST carriers with CDRP/FAST approved driver• Ancillary EquipmentNote: Always refer to the latest version of the ACI/eManifest Highway ECCRD (Appendix B) for the list of highwaycargo and conveyance data elements
31Exceptions to cargo dataYou have to provide ONLY conveyance data in these instances:• Goods are being imported into Canada under the Courier Low ValueShipment (LVS) Program by an approved courier• „Flying trucks‟, i.e. air cargo that arrives in Canada on a highwayconveyance*• Instruments of International Trade (IIT) e.g. approved empty racks,• Mail (Canada Post, U.S. Mail, International) – as part of a mixed load• Empties (reported on the conveyance at the tractor level only)Note: Always refer to the latest version of the ACI/eManifest Highway ECCRD (Appendix B) for the list of highwaycargo and conveyance data elements
3232Freight Forwarder DataFreight Forwarder Codes• All freight forwarders are required to use freight forwarder codesassigned by the CBSA.• For further information on how to obtain a freight forwarder code, visitthe Commercial Carriers section at www.CBSA.caAmendments to Data• There may be circumstances where amendments to submitted dataare necessary following the arrival of goods in Canada.• The CBSA will allow for amendments to data within certain timeframes on a post-arrival basis without penalty.
33Freight Forwarder DataNote: Always refer to the latest version of the ECCRD for the list of House Bill data elementsHOUSE BILLMandatory:• Cargo Control Number (M)• Cargo Description (M)• Cargo Weight (M)• Cargo Weight Unit of Measure (M)• Consignee (M)• Consolidated Freight Indicator / House bill or Supp tofollow (M)• Equipment Type (M)• Freight Forwarder Code (M)• Marks and Numbers (M)• Mode Type (M)• Movement Type (M)• Port of Destination (M)• Port of Destination Sub-location (M)• Primary Cargo Control Number (M)• Quantity (M)• Quantity Unit of Measure (M)• Shipper (M)Conditional:• Amendment Code (C)• Consolidator (C)• Dangerous Goods Code (C)• Dangerous Goods Contact Information (C)• Dangerous Goods Special Instructions (C)• Delivery Address (C)• Equipment Identifier (C)• HS Code (C)• Notify Party (C)• Place of Consolidation (C)• Port of Discharge (C)• Seal Number (C)• Secondary Notify Party (C)• Special Instructions (C)Optional:• Business to Business Comments (O)
34Freight Forwarder DataHouse bill• House bill data provides the CBSA with detailed secondary cargoinformation on shipments that are consolidated and requiredeconsolidation, and are similar to supplementary data currentlyprovided in the air and marine modesHouse bill Close Message• Freight forwarders will also be required to transmit a house bill„close‟ message once all house bills within a consolidatedshipment have been sent to the CBSA.• The „close‟ message establishes the link between the previousCargo Control Number (CCN) and the lower-level house bills in thechain of cargo control.
3535Importer DataBusiness Numbers• All importers are required to use a Business Number (BN).• For further information on how to obtain a BN, visit the BusinessNumber Registration section at www.CRA.gc.caAmendments to Data• There may be circumstances where amendments to submitted dataare necessary following the arrival of goods in Canada.• The CBSA will allow for amendments to data within certain timeframes on a post-arrival basis without penalty.
36Importer Advance Trade DataNote: Always refer to the latest version of the ECCRD for the list of Advance Trade Data.ATD• Buyer (Purchaser) Name and Address• Consignee Number/ Name and Address• Country of Origin/State• Country of Export/State• Commodity HS Code• Exporter Name and Address (if different thanseller)• Importer Number/Importer Name andAddress• Manufacturer/Supplier Name and Address• Seller (Vendor) Name and Address• Importer data will provide further details to the CBSA about the cargo beingimported to Canada prior to arrival or loading and allow the CBSA to make timelydecisions, and send notices about the admissibility of the cargo.
Exceptions to ATD:Pre-Arrival Review System (PARS)• When an importer or broker transmits PARS data prior to thearrival of cargo and conveyance, an ATD report is notrequired.• If both are submitted prior to arrival, the PARS will supersedethe ATD.• ATD will still be required if a PARS is transmitted post-arrival.• If a PARS is being transmitted instead of an ATD, to satisfyreporting requirements, the PARS manufacturer group dataelements must be transmitted.37
Exceptions to ATDImporters, Brokers,Carriers, and FreightForwardersCarriers and FreightForwardersAuthorized CarriersTemporary importations(E29B).Non-commercial (casualgoods)Non-Emergency RepairsDiplomatic or MilitaryGoodsGoods AstrayOICs Non-ReportCanadian goods refusedentry to the US38Detailed requirements on all of ATD exceptions are in the Advance CommercialInformation (ACI)/ eManifest Importer Electronic Commercial ClientsRequirement Document (ECCRD)
40Transmission optionsThere are three options for electronic data transmission:1. Electronic Data Interchange (EDI): recommended for high-volume clients.2. Service providers: A list of CBSA-authorized service providersis available on the CBSA web site.3. eManifest Portal: a free option designed primarily for small tomedium sized businesses.You can choose the option that best suits your business needs.
41eManifest Portal• The eManifest Portal is accessible from the CBSA Web site.• All you need to use the eManifest Portal is a computer with internetaccess.• You can:• securely transmit trade data to the CBSA and receive confirmation ofreceipt.• verify status of trade data, whether it is transmitted through the Portal orby EDI.• submit trade documents up to 30 days in advance of arrival – these willremain in the portal for up to 120 days.• receive important bulletins and access online help and referencematerial.
Setting up Your Accounts• There are two types of accounts that are needed to use theeManifest Portal:• the eManifest Portal User Account:• Each person who works in the Portal must first set-up aneManifest Portal User Account.• To set up a User Account, the user will need to provideinformation such as their name, email address and telephonenumber, etc.• a Business Account• The Business Account is set up by an authorizedrepresentative of the business, called an Account Owner.45
4646How to Create a Portal Business Account Ensure that you are a registered client with CBSA. Obtain a user reference number from the CBSA website. Obtain a “GC Key” from Public Works and Government ServicesCanada website. Obtain a temporary password (shared secret) from the CBSA.For legal reasons, the request for a temporary password must besent in writing. The temporary password will be issued via regularmail.
48Manifest Forward• Manifest Forward will allow trade partners to identify other parties (e.g. carrier, freightforwarders, warehouse operators, broker) within the trade chain to whom the CBSAcan forward an electronic copy of data.• The parties to whom the CBSA can forward data are nominated by the transmitter ofhouse bill data through a Secondary Notify Party (SNP) identifier (ID).• carriers will be identified by their carrier code,• freight forwarders will be identified by their freight forwarder code,• brokers will be identified by their account security number, and• warehouse operators will be identified by their sub-location code.• Manifest Forward will initially be available for House bill data only.• Future CBSA electronic systems will expand the Manifest Forward feature to otherdata and other trade chain partners.• When cargo is destined in-land, the warehouse operator will automatically receive aManifest Forward.
49Completeness Notifications• A notice will be sent to clients who transmit valid data on cargo thatare accepted by the CBSA and linked to related accepted data onthe same cargo. Examples include non-consolidated multi-modalcargo data matched with electronic PARS entries, and consolidatedhouse bill data matched with house bill close message data.• A notice will be sent to clients when valid data are accepted by theCBSA but not linked to other valid data, or when the link betweenpreviously „matched‟ data is broken as a result of data beingchanged or cancelled.
51eManifest – Border Process• Before goods arrive at the border, the CBSA must have received andvalidated the electronic pre-arrival data within the prescribed time frames.• At the border, the CBSA officer will review the pre-arrival risk assessmentrecommendation, conduct standard queries and make a final decision.• This decision will be whether to authorize the cargo and conveyance toproceed into Canada or to refer for further processing.• Shipments identified as being high or unknown risk in terms of nationalsecurity, national public safety and contraband will be examined at the FirstPoint of Arrival (FPOA).• All other examinations may be conducted at an inland CBSA office orapproved inland destination.
52What has Changed for Highway Carriers• The driver is required to provide a lead sheet to the CBSA Officer atthe border.• The lead sheet will contain:• a bar-coded Conveyance Reference Number (CRN), or• a bar-coded Cargo Control Number (CCN) with a handwritten CRN, or• a handwritten CRN if an alternate bar-coded document is also beingpresented with the lead sheet [e.g. a Pre-Arrival Review System(PARS) document with a bar-coded PARS number].• The bar code allows the officer to quickly scan the number into theCBSA system and link it to the ACI data transmitted prior to arrival.• Paper documents and electronic carrier data will both be accepteduntil the regulations are in place.
53Managing your Records• You are responsible for maintaining records for 3 years pluscurrent to comply with regulations.• Importers are responsible for maintaining records for 6 yearsplus current to comply with regulations.• The eManifest Portal is a transmission method only and is nota database for records management.• The Account Owner is responsible for complying with allCustoms Act record-keeping requirements and should print ordownload Submitted Trade Documents as needed.
54Get Started Now The CBSA strongly encourages you to adopt eManifest requirementsnow, before they become mandatory. Your business will have:o more time to adjust to eManifest processes and correct problems.o access to the CBSA‟s comprehensive online resources and clientsupport.o reduced risk of non-compliance when requirements becomemandatory.
55The ECCRD’s:• Advance Commercial Information (ACI) /eManifest Highway• Advance Commercial Information (ACI) /eManifest Highway – Portal• Advance Commercial Information(ACI)/eManifest house bill• Advance Commercial Information (ACI)/eManifest Importer• Advance Commercial Information (ACI)/eManifest NoticesKey ToolsElectronic CommerceClient RequirementsDocument (ECCRD)
56A Checklist Have you reviewed the applicable sections of the ECCRD? Do you have a valid client identifier? Do you have any questions about the data elements? Have you chosen your transmission option? Are you prepared to maintain the data? Contact the CBSA at eManifestfirstname.lastname@example.org
SmartBorder- ACE60• Highly qualified customs professionals• Dedicated account representatives• Committed to delivering the utmostlevel of reliable service excellencePresenter Sean Daly, LCBTAHOCO LogisticsPersonalized Service Second To None
SmartBorder- ACE61We offer a SmartBorder solution for both ACE and ACI eManifestBoth are internet accessible and can be accessed anywhere inthe world an internet connection is available.Each platform has an easy-to-use ‘point-and-click’ userinterfaceManifest defaults and templates are customizable for eachplatformImmediate submissions and responses with live tracking built-in tothe software