1.
Cataloguing update
RDA overview
Pru Mitchell, Manager SCIS

2.
Outline
1. Why a new cataloguing standard?
2. The implication of changes for schools
3. RDA in school systems
4. The concepts underpinning RDA
5. Questions

3.
Education Services Australia
• not-for-profit, ministerial company established to
provide services to the Standing Council on School
Education and Early Childhood (SCSEEC)
• assists with infrastructure and content to support
implementation of national initiatives such as
Australian Curriculum and National Professional
Standards for Teachers
• Existing services: SCIS, Curriculum Press, myfuture,
edu.au domain registrar, Scootle
esa.edu.au

4.
What does SCIS provide?
1.6 million+ catalogue records
530,000+ authority records
300,000+ records with ScOT terms
10,000+ educational websites records
15,000+ records for e-books
198 records for apps
book cover images
for 10,500+ subscribers who download 8 million+
catalogue records p.a. plus 1,000+ Z39.50 users
1 March 2014 statistics

5.
SCIS cataloguing team
QLD
ESA SCIS
cataloguer
NSW
Dept of
Education &
Communities
WA
ESA SCIS
cataloguers
SA
ALS
New Zealand
ESA SCIS
cataloguers
VIC
ESA SCIS
office
esa.edu.au/scis/cataloguing_services.html

6.
Why does SCIS exist?
scope: Australian/NZ K-12 education
standards: national agreement
quality: standards-based & consistent
terminology: subject headings appropriate
classification: relevant to schools
efficiency: savings on cost and effort

7.
Why standards?
Menkov, Vladimir 2008 'Wallaroo dual gauge railway', Wikimedia Commons, Licensed CC-by-sa

8.
Standards enable
consistency – comprehensivity
federation – migration - translation
Tabletop, 2009 ‘Triple Gauge in Australia’‘
Wikimedia Commons, Licensed CC-by-sa

9.
Metadata standards
SCIS 2014 ‘Barcode mat‘ Flickr, Licensed CC-by-nc

10.
What is RDA?

11.
History of RDA
• Late 1990s – future of AACR2?
• 2004 – AACR3 draft
• 2005 – Decision to develop RDA
• 2010 – RDA published
• 2010/11 – RDA testing
• 2013 – RDA implementation

12.
After AACR2
• new and shiny in 1978
• intended for card catalogues
• intended to be read by humans
• organised by format of resource
• not web-friendly

13.
What will RDA change?
Cataloguing element Changing
2013?
Notes
Description (AACR2) RDA
SCIS 1 July 2013
Stage 2 2014-
ISBD Punctuation Some changes, not all due to RDA
Classification (Dewey) X
Subject authorities (SCIS) X Future work for RDA
Name authorities (SCIS) X RDA changes but SCIS standards not
changing at this stage
MARC21 New RDA fields Bibframe in conceptual stage
Library system/OPAC ? Check with/test your system

14.
Example record
ISBN 9780734412249
Title
Tom the outback mailman / written by Kristin Weidenbach ; illustrated by
Timothy Ide
Main author Weidenbach , Kristin
Contributors Ide, Timothy
Publisher Sydney : Hachette Australia, 2013
Description 32 p. : col. ill.
Subjects
Postal services – Australia - Biography. scisshl
Outback life - Biography. scisshl
Australian stories. scisshl
Birdsville Track (S. Aust. and Qld.) scisshl
Rural areas. scot
Biographies. scot
Call nos.
383 KRU a15
383.492 KRU 23
Image used by permission

15.
Key differences from AACR2
100 1 $a Shakespeare, William, $d 1564-1616,$e author
245 10 $a Romeo and Juliet /$c by William Shakespeare.
250 $a Green room edition.
264 1 $a New York ; $a Boston :$b H.M. Caldwell Company,$c
[1900]
264 4 $c ©1900
300 $a 1 online resource.
336 $a text $2 rdacontent
337 $a computer $2 rdamedia
338 $a online resource $2 rdacarrier

16.
RDA Core elements

17.
Institutional policy on core elements
SCIS Standards for Cataloguing and Data Entry
updated for RDA
May-June 2013
www.esa.edu.au/scis/help.html
Further transition 2014-

18.
Grappling with the GMD
activity card
art original
art reproduction
braille
chart
diorama
electronic resource
filmstrip
flash card
game
globe
kit
manuscript
map
microform
microscope slide
model
motion picture
music
picture
realia
slide
sound recording
technical drawing
toy
transparency
videorecording
The castle [videorecording]
Tech tools [kit]
Romeo and Juliet [electronic
resource]

19.
RDA provides better coverage of
resource types
From Renate Beilharz SCIS Asks 2012

20.
Types
336 Content Type
loc.gov/standards/valuelist/rdacontent.html
337 Media Type
loc.gov/standards/valuelist/rdamedia.html
338 Carrier Type
loc.gov/standards/valuelist/rdacarrier.html
Descriptors to be taken from the RDA controlled lists

21.
Content, Media, Carrier types
Material Content type Media type Carrier type
book with text
and pictures
text; still image unmediated volume
digital
photograph
still image computer computer disc?
online resource?
sheet music notated music unmediated volume
globe cartographic three-
dimensional form
unmediated object
audio book spoken word audio audio disc?
online resource?
RDA toolkit text computer online resource

22.
Coding Content, Media, Carrier types
245 04 $a The castle
300 ## $a 1 DVD
336 # # $a two-dimensional moving image $2 rdacontent
337 # # $a video $2 rdamedia
338 # # $a videodisc $2 rdacarrier

23.
Phasing out the GMD
SCIS will phase out GMD in records
(late 2014?)
Library systems may
• strip the GMD
• map media type to GMD
• use collection types

24.
Access points / Uniform titles
Parts of the Bible
Qur’an (from
Koran)
SCIS has made
global change
Delivered in SCIS
Authority Files
release 1, 2014
Redgrave, George 2013 ‘Bible Bookmark‘ Licensed CC-by-nd

25.
Bible
Source: Changes from AACR2 to
RDA: A comparison of examples /
Adam L. Schiff

26.
New MARC field for publication
264 Production, Publication, Distribution, Manufacture,
and Copyright Notice
www.loc.gov/marc/bibliographic/bd264.html
Example:
264 #1 $a New York ;$a Boston :$b H.M. Caldwell
Company, $c [1900]
264 #4 $c ©1900
SCIS will delay using 264 until library systems are ready

27.
Abbreviations and field lengths
SCIS will implement RDA guideline that
bibliographic information is to be recorded
without abbreviations unless
they appear on the item
250 $a Second edition
260 $a Washington, District of Columbia
300 $a 44 pages : $b colour illustrations

28.
What does RDA look like?
• in cataloguing module
• in SCIS Catalogue
• in MARC view
• in school library systems
• in the ideal world

29.
SCIS RDA test records
SCIS no Title Tests
1607780 The call of the wild / online audiobook
with multiple 007
1588970 Desire / sound recording
on CD
1588961 Eraserhead / video recording
on DVD
1585707 Saint Paul's letters to the Corinthians in the
Revised Standard Version and New Vulgate /
book
1581096 100 healthy desserts : delicious recipes for
healthy living /
e-book
scis.edublogs.org/tag/rda

30.
SCIS cataloguing module

31.
What does RDA look like in SCIS OPAC?

32.
What does RDA look like in MARC view?

33.
Full item record in SCIS OPAC

34.
What does RDA look like in your OPAC?

35.
SCIS timelines
• SCIS started cataloguing with RDA on 1 July
2013 but will retain GMD while systems change
• Full implementation is scheduled for 2014–
(when school systems advise they are ready)
• There is no plan for retrospective change of
existing records (except parts of Bible and
Qur’an)
• Library systems will need to cope with both
AACR2 and RDA records

36.
RDA toolkit
Screen image from the RDA Toolkit used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library
Association and CILIP: Chartered Institute of Library and Information Professionals)

37.
RDA options
• RDA Toolkit
http://www.rdatoolkit.org
• Cataloger’s Desktop (Library of Congress)
http://www.loc.gov/cds/desktop
• Print version (Facet Publishing UK)
http://www.facetpublishing.co.uk

38.
What is the future of metadata?
1. Content-based
information retrieval
2. Social metadata
3. Professional description
4. Hybrid approach
Information Resource
Description by Philip
Hider, Facet Publishing
London

39.
Acknowledgements
• Leonie Bourke, SCIS RDA consultant 2013
• Renate Beilharz and Judy O’Connell presentation slides
used at the SCIS asks consultation in December 2012
• National Library of Australia training materials
• RDA logos used by permission of the Co-Publishers for
RDA (American Library Association, Canadian Library
Association, and CILIP: Chartered Institute of Library and
Information Professionals)
• Screen images from the RDA Toolkit www.rdatoolkit.org
used by permission of the Co-Publishers for RDA

40.
RDA questions and discussion
Further resources
• SCIS blog including SCIS asks consultation slides
http://scis.edublogs.org/tag/rda
• Australian RDA information and training materials
www.nla.gov.au/acoc/resource-description-and-access-rda-
in-australia
• Labore, L 2012, RDA for the non-cataloger
www.library.illinois.edu/cam/rda/files/RDA_for_the_Non-
Cataloger.pdf

41.
Keeping in touch
scis.edublogs.org
@schoolscatinfo
facebook.com/schoolscatinfo