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RDA in SCIS

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An overview of how the Schools Catalogue Information Service (SCIS) is implementing Resource Description and Access (RDA) for school library catalogues.
It addresses questions for schools: What is RDA? What problems does RDA solve? What are the basic differences between AACR2 and RDA? What do schools need to do about RDA in their library system?

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RDA in SCIS

  1. 1. SCIS cataloguing update June 2013 RDA in school libraries
  2. 2. 1.6 million+ catalogue records 530,000+ authority records 200,000+ records with ScOT terms 10,000+ educational websites records 9,000+ records for e-books book cover images for 10,500+ subscribers who download 8 million+ catalogue records p.a. plus 1,000+ Z39.50 users What does SCIS provide? 1 March 2013 statistics
  3. 3. SCIS cataloguing team QLD ESA SCIS cataloguer NSW Dept of Education WA Dept of Education SA ALS New Zealand ESA SCIS cataloguers VIC ESA SCIS office
  4. 4. • scope: Australian/NZ K-12 education • standards: national agreement • quality: standards-based & consistent • terminology: subject headings appropriate • classification: relevant to schools • efficiency: savings on cost and effort Why does SCIS exist?
  5. 5. Why SCIS? Library staff out of the back room More time with staff and students
  6. 6. Why change? – Changes in technology – Changes in libraries – Changes in education – Changes in metadata So, what’s changed since 1978?
  7. 7. • new and shiny in 1978 • intended for card catalogues • intended to be read by humans • organised by format of resources • not web-friendly After AACR2
  8. 8. JUDY O’CONNELL The library catalogue has been a silo Etranges silos@Laura, 2009, by raguy, CC-by-nc-sa • RDA allows it to move beyond bibliographic and authority records • RDA encourages the recording of sufficient data to support more precise collocation
  9. 9. JUDY O’CONNELL • RDA emphasises the importance of relationships • RDA adds precision to access points • RDA provides greater internationalisation • RDA builds a display of results that conveys meaningful information to the user Getting data out of the library
  10. 10. RDA first principles
  11. 11. Principle #1 Convenience of the user RDA focuses on users Find Identify Select Obtain Statement of International Cataloguing Principles, 2009 IFLA www.ifla.org/publications/statement-of-international-cataloguing-principles
  12. 12. User tasks From: Teaching RDA: Train-the-trainer course RDA: Resource Description and Access presented by the National Library of Australia in 2012 and made available under a Creative Commons Attribution 3.0 Australia License
  13. 13. Functional requirements for bibliographic records : final report / IFLA Study Group on the Functional Requirements for Bibliographic Records, 2008, p. 14, “Group 1 entities and primary relationships”, Figure 3.1 WORK EXPRESSION MANIFESTATION ITEM is realised through is embodied in is exemplified by Work – Expression - Manifestation - Item Text; Illustrations Print run; Edition Library’s copy Romeo and Juliet
  14. 14. • FRBR: Functional Requirements for Bibliographic Records • FRAD: Functional Requirements for Authority Data What the FRBR and FRAD?
  15. 15. What will RDA change? Cataloguing element Changing 2013? Notes Description (AACR2) RDA SCIS 1 July 2013 Stage 2 2014 ISBD Punctuation Some changes, not all RDA Classification (Dewey) X Subject authorities (SCIS) X Future work for RDA Name authorities (SCIS) X SCIS standards not changing MARC21 New RDA fields Bibframe in conceptual stage Library system/OPAC ? Check with/test your system
  16. 16. Example record ISBN 9780734412249 Title Tom the outback mailman / written by Kristin Weidenbach ; illustrated by Timothy Ide Main author Weidenbach , Kristin Contributors Ide, Timothy Publisher Sydney : Hachette Australia, 2013 Description 32 p. : col. ill. Subjects Postal services – Australia - Biography. scisshl Outback life - Biography. scisshl Australian stories. scisshl Birdsville Track (S. Aust. and Qld.) scisshl Rural areas. scot Biographies. scot Call nos. 383 KRU a15 383.492 KRU 23 Image used by permission
  17. 17. Key differences from AACR2 100 1 $a Shakespeare, William, $d 1564-1616,$e author 245 10 $a Romeo and Juliet /$c by William Shakespeare. 250 $a Green room edition. 264 1 $a New York ; $a Boston :$b H.M. Caldwell Company,$c [1900] 264 4 $c ©1900 300 $a 1 online resource. 336 $a text $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier
  18. 18. RDA core elements
  19. 19. SCIS Standards for Cataloguing and Data Entry updated partially for RDA May-June 2013 www.esa.edu.au/scis/help.html Further transition July 2014 Libraries Australia Required Data Elements www.nla.gov.au/librariesaustralia/services/cataloguing/ standards/required-data-elements Institutional policy on core elements
  20. 20. activity card art original art reproduction braille chart diorama electronic resource filmstrip flash card game globe kit manuscript map microform microscope slide model motion picture music picture realia slide sound recording technical drawing toy transparency videorecording Goodbye GMD The castle [videorecording] Tech tools [kit] Romeo and Juliet [electronic resource]
  21. 21. RDA provides better coverage of resource types From Renate Beilharz SCIS Asks 2012
  22. 22. Content, Media, Carrier types Material Content type Media type Carrier type book with text and pictures text; still image unmediated volume digital photograph still image computer computer disc? online resource? sheet music notated music unmediated volume globe cartographic three- dimensional form unmediated object audio book spoken word audio audio disc? online resource? RDA toolkit text computer online resource
  23. 23. Coding Content, Media, Carrier types 245 04 $a The castle 300 ## $a 1 DVD 336 # # $a two-dimensional moving image $2 rdacontent 337 # # $a video $2 rdamedia 338 # # $a videodisc $2 rdacarrier www.loc.gov/standards/valuelist/index.html
  24. 24. SCIS will phase out GMD in records (July 2014) Library systems may – strip the GMD – map media type to GMD – use collection types Phasing out the GMD
  25. 25. Mapping GMD?
  26. 26. 344 Sound Characteristics 345 Projection Characteristics of Moving Image 346 Video Characteristics 347 Digital Characteristics Characteristics
  27. 27. • Parts of the Bible • Qur’an (from Koran) SCIS plans to make global changes prior to SCIS Authority Files release 2, 2013 Access points / Uniform titles
  28. 28. Bible Source: Changes from AACR2 to RDA: A comparison of examples / Adam L. Schiff
  29. 29. 264 Production, Publication, Distribution, Manufacture, and Copyright Notice www.loc.gov/marc/bibliographic/bd264.html Example: 264 #1 $a New York ;$a Boston :$b H.M. Caldwell Company, $c [1900] 264 #4 $c ©1900 New MARC field for publication information SCIS will delay using 264 until library systems are ready
  30. 30. SCIS will implement RDA guideline that bibliographic information is to be recorded without abbreviations unless they appear on the item 250 $a Second edition 260 $a Washington, District of Columbia 300 $a 44 pages : $b colour illustrations Library systems may need to allow for an increased number of characters in some fields Abbreviations and field lengths
  31. 31. • in cataloguing module • in MARC view • in SCIS Catalogue • in school library systems • in the ideal world What will RDA look like?
  32. 32. SCIS RDA test records SCIS no Title Tests 1607780 The call of the wild / online audiobook with multiple 007 1588970 Desire / sound recording on CD 1588961 Eraserhead / video recording on DVD 1585707 Saint Paul's letters to the Corinthians in the Revised Standard Version and New Vulgate / book 1581096 100 healthy desserts : delicious recipes for healthy living / e-book
  33. 33. SCIS cataloguing module
  34. 34. What does RDA look like in MARC view?
  35. 35. What does RDA look like in SCIS OPAC?
  36. 36. Full item record in SCIS OPAC
  37. 37. What will RDA look like in your OPAC?
  38. 38. OPAC Stage 2 trove.nla.gov.au
  39. 39. eXtensible Catalog http://www.extensiblecatalog.org Library Thing http://www.librarything.com Indiana University’s “Scherzo” http://webapp1.dlib.indiana.edu/scherzo Open Library http://openlibrary.org Examples of FRBR in action
  40. 40. • SCIS plans to start cataloguing with RDA on 1 July 2013 but retain GMD for 12 months while systems change • Full implementation is scheduled for 1 July 2014 • There is no plan for retrospective change of existing records (except parts of Bible and Qur’an) • Library systems will need to cope with both AACR2 and RDA records SCIS timelines
  41. 41. RDA toolkit Screen image from the RDA Toolkit used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association and CILIP: Chartered Institute of Library and Information Professionals)
  42. 42. RDA options • RDA Toolkit http://www.rdatoolkit.org • Cataloger’s Desktop (Library of Congress) http://www.loc.gov/cds/desktop • Print version (Facet Publishing UK) http://www.facetpublishing.co.uk
  43. 43. • Leonie Bourke, SCIS RDA consultant 2013 • Renate Beilharz and Judy O’Connell presentation slides used at the SCIS asks consultation in December 2012 • National Library of Australia training materials • RDA logos used by permission of the Co-Publishers for RDA (American Library Association, Canadian Library Association, and CILIP: Chartered Institute of Library and Information Professionals) • Screen images from the RDA Toolkit www.rdatoolkit.org used by permission of the Co-Publishers for RDA Acknowledgements
  44. 44. RDA questions and discussion Further resources • Australian RDA information and training materials www.nla.gov.au/acoc/resource-description-and-access-rda-in- australia • Labore, L 2012, RDA for the non-cataloger www.library.illinois.edu/cam/rda/files/RDA_for_the_Non- Cataloger.pdf • SCIS asks consultation slides http://scis.edublogs.org/tag/rda
  45. 45. scisinfo@esa.edu.au More questions, feedback

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