Energy Conservation:  Keep the Change       Building the Foundation for an   Effective Energy Management Program   Mike Fi...
What is Energy Management?Definition: The sum of measures planned and carriedout to achieve the objective of using the min...
Pain Points• Increased Global Demands = Higher Sustained Prices   – Electricity, Natural Gas, Coal, Oil• Do NOT have a Bas...
Where Are We?
Where Do We Want To Go?
Reality Check• The combined number of Commercial and Industrial     Facilities in the USA is over 5 million.• America’s Co...
It Can Be Done• Energy Star rated buildings use 35 percent less energy and   generate 35 percent fewer Greenhouse gas emis...
Return On InvestmentDistrict with 5,000 StudentsTotal Utility Cost: $1.2 MillionTotal Square Footage: 956,000Average Utili...
Which is more efficient?      Building A              Building B11 KWH per Square Foot   32 KWH per Square Foot
Case Studies                                                        No Cost/Low Cost                                      ...
Energy Manager Responsibilities                                            Generate/              Create   Create Energy  ...
Energy Manager Responsibilities                                      Generate/           Create   Create Energy     Chair ...
What are your Challenges?                                       Time     OVERWHELMED!?!?Money                  People to S...
Energy Management              Top 5 Places to Start• Gather Utility Bills• Create Energy Policy• Create Energy Audit Plan...
Prize #1  How much do Commercial and Industrial      Facilities spend Annually on EnergyAmerica’s Commercial and Industria...
Gather Utility Bills
What do I do with the Bills• Enter and Track Billing Data                  MISSING• Bill Review• Keep Bills Available     ...
What do the bills tell me?• Where I am right now; establish a baseline• What I am using and spending• Identify high and lo...
Energy Management Policy
Creating a Viable Energy PolicyAn Energy Policy is a great step to being effective.                                      R...
What the Energy Policy States• Rising Utility and Maintenance Costs are a concern.• A trained employee is needed to manage...
Sample Energy Management Policy
Building Policies• Each Building is Different• Individualized Energy Plan• Start with a friendly Building
Prize #2    Where does Energy Management begin?It Starts with the Bills and it Ends with the Bills!
Energy Audit Plan
Annual Energy AuditsKnowing what you have and the condition it is in is essential to saving energy.• Inventory Equipment• ...
Routine Energy Audits• Occupied and Unoccupied   • Verify Lighting   • PC & Monitor Management   • Heating and Air   • Wat...
Behavior Changes
What are the Catalysts?                    Human BehaviorUtility Contracts                        Facility Use            ...
What should you be doing???• Develop relationships with facilities and building staff• Maintaining Equipment essential to ...
Fostering Behavior Change• Develop relationships with facilities and building staff• Support a routine PM program• Establi...
Working as a TeamFacility Director              Energy Manager• # of Reactive Energy         • Monthly Energy Cost  Equipm...
Changing Human Behaviors• Involve building occupants• Make decision makers aware• Train staff• Reward• Provide information
The Winds of Change                     Power of the People!• Internal Energy Competitions• Challenge other schools or eve...
Awareness & Communication•Student energy team patrols•Student produced videos & announcements•Monthly Energy Reports•Facul...
Successes in Energy ManagementFY12 Utility Costs       Two‐year energy Electricity: $6,700,000  savings & avoided Natural ...
Monthly Energy Reports
Awards & Incentives
Incentives Make a             Coupons       Difference Free T-Shirts                  Pizza PartyMovie Tickets         Pub...
Awards, Awards, Awards!!!
Prize #3  What measurement (KPI) allows you to compare total energy consumption between          two or more buildings?   ...
Evaluation and Reporting
Reporting & Benchmarking‐Evaluation      Bill EntryUtility Management Software allows you to organize, track, and analyze ...
Making it Easier
Continuous CommunicationRegular Communication at all levels is necessary to create the best possible energy program.• Visi...
Education‐Newsletters!
Education‐Not Just Your Website…                 Social Media!
Prize #4What is one of the key elements of   Continuous Communication?         1. Visible         2. Relevant         3. R...
The Silent Partner
Preventive Maintenance•Possibly the most under‐rated aspect of any  energy management program.•Where proper Preventive Mai...
Preventive and Proactive         Maintenance Measures• HVAC•Refrigeration•Building Envelope•Electrical
Energy Master Planning                  The Necessary Evil               Primary Purpose of an EMP:To prepare a concise, w...
Energy Master Planning                                        The Necessary Evil     The typical return on investment for ...
Prize #5What aspect of Energy Management does    SchoolDude call the Silent Partner?        Preventive Maintenance
Tools and Resources
Appliance Calculator
Looking for Other Savings                    Opportunities• Understand billing structure, evaluate rates, and negotiate wi...
Educational Resources       for Energy Conservation                                   http://www.energystar.gov/index.cf  ...
Educational Resources            for Energy Conservation                                      http://www.ashrae.org/http:/...
Educational Resources      for Energy Conservation in Pennsylvania                                    http://www.maeoe.org...
Educational Resourcesfor Energy Conservation
SchoolDude Resources Availablewww.schooldude.com/resources                               http://www.k12masters.com/re     ...
Additional ResourcesNational Clearinghouse for Educational Facilities ‐‐    • www.edfacilities.comENERGY STAR ‐‐    • www....
Motivation              TyingEducation                Validation              it all            Together            Evalua...
Action Plan1. Review Existing Energy Management Plan or Create New one2. Begin Fostering Relationship with Facility Manage...
Prize #6 What are the top 5 steps for establishing an         Energy Management Program 1.   Gather Utility Bills2.   Crea...
Best Practices: An Olympic Approach          • Find out Cost and Usage –Starts with Bills and Ends with BIllsBronze    •Tr...
Remaining Questions???
Contact Us!   SchoolDude.com Client Services           Free and Unlimited Training and Support! Office: 877‐883‐8337      ...
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Start & Maintain an Energy Management Plan: It Makes Good Sense (from ASBO MD & DC Savings Summit)

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You don’t have to spend a ton of capital or energy to save on both utility costs and consumption. Learn practical tips for both starting and maintaining an effective energy management plan that reduces costs and usage.

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Start & Maintain an Energy Management Plan: It Makes Good Sense (from ASBO MD & DC Savings Summit)

  1. 1. Energy Conservation: Keep the Change Building the Foundation for an Effective Energy Management Program Mike Ficalora, SchoolDude.com mike@schooldude.com
  2. 2. What is Energy Management?Definition: The sum of measures planned and carriedout to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained. Energy Reduction: Goals that focus on reducing energy consumptionEnergy Conservation:Long term goals that focus on minimizing energy consumption over time 
  3. 3. Pain Points• Increased Global Demands = Higher Sustained Prices – Electricity, Natural Gas, Coal, Oil• Do NOT have a Baseline• Aging Buildings and Equipment• Climactic Effects and Disasters• No Buy In from Staff
  4. 4. Where Are We?
  5. 5. Where Do We Want To Go?
  6. 6. Reality Check• The combined number of Commercial and Industrial    Facilities in the USA is over 5 million.• America’s Commercial and Industrial Facilities spend more  than $202.3 billion annually on energy.• $20 Billion would be saved if Commercial and Industrial  Buildings improved by just 10 percent.(Source: Energy Star)  http://www.wral.com/report‐half‐trillion‐need‐to‐update‐schools/12210659/Awareness alone can get you up to 10% in savings. 
  7. 7. It Can Be Done• Energy Star rated buildings use 35 percent less energy and  generate 35 percent fewer Greenhouse gas emissions  compared to average buildings.• Buildings that have earned the Energy Star cost 50 cents less per square foot to operate. (Source: Energy Star)  It Starts with the Bills and it Ends with the Bills!
  8. 8. Return On InvestmentDistrict with 5,000 StudentsTotal Utility Cost: $1.2 MillionTotal Square Footage: 956,000Average Utility Costs for the District: $1.25 per Square FootEnergy Star says Awareness can save 10%= 12 cents per Square Foot$.12 x 956,000 square feet = $114,720 Approximate Savings Also could be Experienced: ‐ More Efficient Buildings ‐ Longer Lasting Equipment ‐ More Satisfied Occupants
  9. 9. Which is more efficient? Building A Building B11 KWH per Square Foot 32 KWH per Square Foot
  10. 10. Case Studies No Cost/Low Cost Ken Wertz‐City of Sharon Incentive Programs Nick Thornton‐Wayne Westland I‐Save Program/Walks his Buildings Jim Morris/Susan Albert of Virginia Beach City Public Schools Energy Star Wall of Fame – 15 Energy Star Certified Buildings Jim Morris/Susan Albert Projects that Cost Peggy Graham‐Irvine USD Solar Generation/Conservation Initiatives Tristan Aley‐Newport‐Mesa SD Lighting Retrofits/Conservation InitiativesCharles County Public Schools
  11. 11. Energy Manager Responsibilities Generate/ Create Create Energy Chair Energy Update/ Program Plan and Policy Committee Implement For Individual Master Plan Facilities Produce and/or Help Create Help Balance Help Create Supervise  Preventive Efficiency and Efficient Annual Maintenance Safety Construction Audits Program [e.g., IAQ] Institute and Prepare Both Serve as Utility Establish  Oversee Annual and Negotiations Energy Commissioning Project Budgets Coordinator Efficiency Rewards Find Technical Create Standardize Inform and  and Financial Evaluation Savings and Discuss – Resources and Reporting Verification Communicate [Grants/Rebates] Procedures Procedures Source: Texas Energy Managers Association
  12. 12. Energy Manager Responsibilities Generate/ Create Create Energy Chair Energy Update/ Program Plan and Policy Committee Implement For Individual Master Plan Facilities Produce and/or Help Create Help Balance Help Create Supervise  Preventive Efficiency and Efficient Annual Maintenance Safety Construction Audits Program [e.g., IAQ] Institute and Prepare Both Serve as Utility Establish  Oversee Annual and Negotiations Energy Commissioning Project Budgets Coordinator Efficiency Rewards Find Technical Create Standardize Inform and  and Financial Evaluation Savings and Discuss – Resources and Reporting Verification Communicate [Grants/Rebates] Procedures Procedures Source: Texas Energy Managers Association
  13. 13. What are your Challenges? Time OVERWHELMED!?!?Money People to See it Through
  14. 14. Energy Management  Top 5 Places to Start• Gather Utility Bills• Create Energy Policy• Create Energy Audit Plan• Gain Buy In and Start changing Behaviors• Create Evaluation and Reporting  Procedures
  15. 15. Prize #1 How much do Commercial and Industrial  Facilities spend Annually on EnergyAmerica’s Commercial and Industrial Facilities  spend more than $202.3 billion annually on  energy
  16. 16. Gather Utility Bills
  17. 17. What do I do with the Bills• Enter and Track Billing Data MISSING• Bill Review• Keep Bills Available HAVE YOU SEEN THIS BILL? Electric Bill Age: 6 Months   Shape: 8 x 11 in   Weight: 2 Oz Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the  Main Office. Is allergic to water, fire, and crumpling. “You don’t know what you  If you have any information or have seen Bill, please contact the  Facilities Dept. IMMEDIATELY at (555)555‐5555 PLEASE – INFORMATION NEEDED don’t know…”
  18. 18. What do the bills tell me?• Where I am right now; establish a baseline• What I am using and spending• Identify high and low performers
  19. 19. Energy Management Policy
  20. 20. Creating a Viable Energy PolicyAn Energy Policy is a great step to being effective. REAL AUTHORITY EFFECTIVE POLICY PROGRAM
  21. 21. What the Energy Policy States• Rising Utility and Maintenance Costs are a concern.• A trained employee is needed to manage energy‐related issues.• The Administration is authorizing the Energy Manager position.• Certain energy management goals will be obtained.• A plan will be prepared and implemented.• Incentive and reward ideas will be considered
  22. 22. Sample Energy Management Policy
  23. 23. Building Policies• Each Building is Different• Individualized Energy Plan• Start with a friendly Building
  24. 24. Prize #2 Where does Energy Management begin?It Starts with the Bills and it Ends with the Bills!
  25. 25. Energy Audit Plan
  26. 26. Annual Energy AuditsKnowing what you have and the condition it is in is essential to saving energy.• Inventory Equipment• Develop records of  problem areas• Record changes in building use.• Refine list of needed projects.
  27. 27. Routine Energy Audits• Occupied and Unoccupied • Verify Lighting • PC & Monitor Management • Heating and Air • Water • ………. • ………. • ……….
  28. 28. Behavior Changes
  29. 29. What are the Catalysts? Human BehaviorUtility Contracts Facility Use Maintenance  Technology Costs
  30. 30. What should you be doing???• Develop relationships with facilities and building staff• Maintaining Equipment essential to your Buildings    through a routine PM program• Establish an Energy Master Plan for replacing inefficient   equipment• Implement Technology that ensures more efficient use of   energy
  31. 31. Fostering Behavior Change• Develop relationships with facilities and building staff• Support a routine PM program• Establish an Energy Master Plan• Implement Technology to ensures  more efficient use of  energy
  32. 32. Working as a TeamFacility Director Energy Manager• # of Reactive Energy  • Monthly Energy Cost  Equipment WOs and Use Trends per • # Climate Control  Building WOs • Monthly Energy Cost • # PM Energy  and Use Trends by  Equipment WOs Utility• Technical Issues • Energy Action Plan
  33. 33. Changing Human Behaviors• Involve building occupants• Make decision makers aware• Train staff• Reward• Provide information
  34. 34. The Winds of Change Power of the People!• Internal Energy Competitions• Challenge other schools or even different districts in the same area.• Leverage the community by working with different groups to use energy more efficiently.• Sustainability Council: Made up of faculty, staff, and students from different departments.
  35. 35. Awareness & Communication•Student energy team patrols•Student produced videos & announcements•Monthly Energy Reports•Faculty Meeting & Staff Presentations•Bi‐annual board reports•Local Ch. 13 Quarterly It’s About Sustainability Program•Online: Sustainability.FCPS.net•Twitter: @EnergyFCPS•Branding program with logo
  36. 36. Successes in Energy ManagementFY12 Utility Costs Two‐year energy Electricity: $6,700,000  savings & avoided Natural Gas: $780,000 costs: $2,168,777 Fayette County Public Schools Energy Utilization Index – Ranking by Change 2009 EUI 2012 EUI Building (KBTU/ft2) (KBTU/ft2) Change Rosa Parks Elementary 88.99 51.27 -42.39% Henry Clay High 130.63 88.33 -32.38% Eastside Tech 84.40 57.66 -31.68% Tates Creek High¹ 113.43 80.97 -28.61% Lafayette High¹ 122.58 93.26 -23.92% Johnson Elementary 72.10 57.66 -20.03% Northern Elementary 103.46 83.13 -19.65% Jessie M. Clark Middle 66.18 53.79 -18.73% Picadome Elementary 79.79 64.91 -18.65% Beaumont Middle 90.67 74.35 -18.00% FY2009 FY2012 Average Average Change in EUI EUI EUI Schools Only 81.96 65.57 -19.99% Schools, Athletic, Support 82.54 69.17 -16.20%
  37. 37. Monthly Energy Reports
  38. 38. Awards & Incentives
  39. 39. Incentives Make a  Coupons Difference Free T-Shirts Pizza PartyMovie Tickets Publicity inor Priority theSeating at SchoolAthletic Event Newspaper or Magazine
  40. 40. Awards, Awards, Awards!!!
  41. 41. Prize #3 What measurement (KPI) allows you to compare total energy consumption between  two or more buildings?  Energy Use Intensity (EUI) kBtu/FT2
  42. 42. Evaluation and Reporting
  43. 43. Reporting & Benchmarking‐Evaluation Bill EntryUtility Management Software allows you to organize, track, and analyze your Energy bill data. Use by BuildingYou can see how much  Reportyou are using per square foot and compare buildings side by side
  44. 44. Making it Easier
  45. 45. Continuous CommunicationRegular Communication at all levels is necessary to create the best possible energy program.• Visible: It must be seen. • If people don’t see it, it isn’t important.• Relevant: It must meet a need. • Support comes from those who know the WHY.• Responsive: It must support, not hinder. • They work with you when you work with them.
  46. 46. Education‐Newsletters!
  47. 47. Education‐Not Just Your Website… Social Media!
  48. 48. Prize #4What is one of the key elements of  Continuous Communication? 1. Visible 2. Relevant 3. Responsive
  49. 49. The Silent Partner
  50. 50. Preventive Maintenance•Possibly the most under‐rated aspect of any  energy management program.•Where proper Preventive Maintenance (PM) exists,   the lowest energy costs/sf are normally discovered•With a PM program, maintenance costs more than Administrators wanted to spend that year,  but less than they expected to spend that decade.
  51. 51. Preventive and Proactive  Maintenance Measures• HVAC•Refrigeration•Building Envelope•Electrical
  52. 52. Energy Master Planning The Necessary Evil Primary Purpose of an EMP:To prepare a concise, well‐thought‐out plan for the systematic replacement of the facility’s primary energy consuming equipment.Typically:Equipment replacement projects occur as a result of equipment failure.Emergency equipment replacement projects occur as a result of planning failure.
  53. 53. Energy Master Planning The Necessary Evil The typical return on investment for energy efficient projects: HVAC Renovation = 5‐7 Years Lighting and Controls = 3‐5 Years *Retro‐Commissioning = 1 Year Operations Changes = 6 Months*Commissioning for Existing Buildings (sometimes referred to as retro‐commissioning) is a systematic process for investigating, analyzing, and optimizing the performance of building systems by improving their operation and maintenance to ensure their continued performance over time. This process helps make the building systems perform interactively to meet the owner’s current facility requirements.
  54. 54. Prize #5What aspect of Energy Management does  SchoolDude call the Silent Partner? Preventive Maintenance
  55. 55. Tools and Resources
  56. 56. Appliance Calculator
  57. 57. Looking for Other Savings  Opportunities• Understand billing structure, evaluate rates, and negotiate with utility companies   when applicable.• Research Rebates and Incentives with Federal, State, Local Government, and Utility  Providers. http://www.dsireusa.org/ “You don’t get  anything unless  you ask!”
  58. 58. Educational Resources for Energy Conservation http://www.energystar.gov/index.cf m?c=k12_schools.bus_schoolsk12 http://www.usgbc.org/DisplayPage.aspx?CMSP ageID=1988http://www.standardcarbon.com/
  59. 59. Educational Resources for Energy Conservation http://www.ashrae.org/http://www.portal.state.pa.us/porta l/server.pt/community/schools/1 3838
  60. 60. Educational Resources for Energy Conservation in Pennsylvania http://www.maeoe.org/resources/ee_resources.pdfhttp://http://energy.maryland.gov
  61. 61. Educational Resourcesfor Energy Conservation
  62. 62. SchoolDude Resources Availablewww.schooldude.com/resources http://www.k12masters.com/re sources/energy‐management/
  63. 63. Additional ResourcesNational Clearinghouse for Educational Facilities ‐‐ • www.edfacilities.comENERGY STAR ‐‐ • www.energystar.gov/index.cfm?c=guidelines.guidelines_indexFayette County Public Schools Energy Website • http://www.sustainability.fcps.net/energy‐data/schooldudeThe Texas Energy Managers Association (TEMA) • http://www.texasema.org/Association of South Carolina Energy Managers (ASCEM) • http://www.energy.sc.gov/index.aspx?m=14North Penn – Penndale Middle School • http://penndalegs.weebly.com
  64. 64. Motivation TyingEducation Validation it all Together Evaluation
  65. 65. Action Plan1. Review Existing Energy Management Plan or Create New one2. Begin Fostering Relationship with Facility Manager and Building Staff3. Walk through Buildings and conduct a preliminary energy audit4. Collect Utility Bills and start tracking them to establish a baseline5. Create Evaluation and Reporting Procedures
  66. 66. Prize #6 What are the top 5 steps for establishing an  Energy Management Program 1. Gather Utility Bills2. Create Energy Policy3. Create Energy Audit Plan4. Gain Buy In and Start changing Behaviors5. Create Evaluation and Reporting Procedures
  67. 67. Best Practices: An Olympic Approach • Find out Cost and Usage –Starts with Bills and Ends with BIllsBronze •Track Data • Track Historical Data to get a Benchmark • Check for billing errors in current bills Silver • Address Human Behaviors and modify them • Look for Savings Opportunities •Implement an  Effective Energy Management Program that focuses on   Gold changing behaviors, leverage technology, and focus on Preventive   Maintenance to reduce energy usage.
  68. 68. Remaining Questions???
  69. 69. Contact Us! SchoolDude.com Client Services Free and Unlimited Training and Support! Office: 877‐883‐8337 Friend us on Facebook www.facebook.com/schooldudeEmail: support@schooldude.com Follow us on Twitter www.twitter/schooldude #SavingsSummit Available 8 AM – 6 PM Eastern, Monday ‐ Friday

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