Good morning everyone, again my name is Bryan Coble and I serve on a specialized team here at SchoolDude that focuses on helping our school and university clients achieve savings in energy management. Today we’ll be focusing on ways to improve your schools energy conservation efforts which will ultimately help your organizations achieve cost savings by leveraging the power of SchoolDude in conjunction with the EPA’s Energy Star program.1st I I’d like to start by laying some groundwork around managing conservation and energy in the world of educationNextwe will talk in more depth about what Energy star is and why it is important to your conservation efforts Most importantly we will hear from Lisa Randall from Santa Fe Public Schools in New Mexico – Lisa will share her district’s best practices around managing energy conservation and how they are generating and utilizing ENERGY STAR ratings to measure the effectiveness of energy conservation programs and how they’ve reduced their utility use and carbon footprint by leveraging UtilityDirect and ConserveDirect. Lastly Justin will take us on a high level tour of the ConserveDirect solution
Let’s go back to the basics of why most of you on the line today started with UtilityDirect. Some of you are using UtilityDirect to just track your utility bills and while that is a good thing to do, the real value of UtilityDirect is using that data and what it tells you to manage your utility usage. The experts such as the US DOE tell us that Schools that are not actively tracking and managing their utility usage use three times more energy than the best performers and spend $60-$100 more per student annually than schools with utility management programs in place. This results in districts having less money which leads to a host of problems including less money to allocate back to the classroom.However, schools that are focused on improving efficiency and increasing awareness can experience savings of 5 to 20-percent, this is according to the US Department of Energy – and these are savings that can be used to fund facility improvements, academic programs, classroom and staffing needs. To give you an estimate of these savings, let’s take the national average of $295 per student energy cost from AS&U’s research. For a 4,000 student district their annual utility budget is right around. $1.1 million dollars. 10% savings of $1.1 million would be $118,000 annually. I’m sure we could all use $118,000 dollars back in our budgets? ** Today we want to focus our attention on changing behavior and increasing awareness to increase your savings.
So today we’ll explore how SchoolDude UtilityDirect clients can take the next steps in Energy Conservation. SchoolDude has partnered with Energy Star and is one of the top performing partners by helping our clients with Energy Star certification. We’ve done this through the release of ConserveDirect which has a direct integration with Energy Star’s Portfolio manager. ConserveDirect takes your utility bill data from UtilityDirect and eliminates double data entry into Portfolio Manger so you can easily get your Energy Star ratings and track your carbon footprint through Green House Gas emissions. As an Energy Star partner, SchoolDude is ranked 15th out of 333 after just one year of having our clients leverage ConserveDirect with UtilityDirect. And, while the Energy Star website shows us having 540 benchmarked buildings – that is as of June 30, 2012, we are now up to over 950 which should propel us further up the rankings.
To recap ConserveDirect it:Integrates with the Energy Star’s Portfolio Manager using UtilityDirect dataEnables users to record, track and communicate the GHGemissions associated with energy use for their buildingsHelps you Set goals based on building or location to:• Track the success of your energy conservation programs• Create time-based and value-based programs• Determine internal goals and benchmarks
The keys to any successful energy program is made up of 3 components, Validation, Evaluation and MotivationStep 1 is Validation, how do you do that? You are already doing that through the Validation of your utility bill data in UtilityDirect The next step is through the evaluation of those bills. You can also use UtilityDirect to help aid you in the Evaluation of your bills data by using the analysis and reporting capabilities. And now you can use ConserveDirect to help you manage your motivation factors . I’m getting ready to turn things over to Lisa so she can share her story but if any of you need help with learning how to use UtilityDirect to help you with Validation and/or Evaluation please let us know. There will be a poll at the end of this presentation and an opportunity for you to write a note letting us know you would like someone from SchoolDude to reach out to you and help you with your current applications. Please use that area to let us know how we can help you.
Lisa has been with the district since 1999. She was an elementary teacher from 1999-2010 and has been the Energy Conservation Program Coordinator since 2010.Lisa shared with us that she loves making a positive difference in her school and community every day by helping reduce the district’s carbon footprint and increase resources that can stay in the classroom for teaching and learning.
For additional resources, we encourage you to go to www.schooldude.com/facilityuse where you’ll find more resources on event management, articles and files on event scheduling best practices, and links to related websites.
Find Savings with an Energy Conservation Program
Finding Savings with an EnergyConservation Program A Best Practices Webcast for Education Energy Professionals
Speakers• Justin Turner – Applications Engineer, SchoolDude• Santa Fe Public Schools, NM – Lisa Randall - Energy Conservation Program Coordinator
Agenda• Managing Conservation and Energy Savings in Education• Why Energy Star?• Best Practices with Lisa Randall - Santa Fe Public Schools, NM• ConserveDirect Overview
Unmanaged vs. Managed Costs• Less Efficient Schools: – Use 3-times more energy – Spend $60- $100 more per student per year – Have less $$$ to allocate to the classroom• Efficient Schools: – Save 10%-15% by changing behavior or increasing awareness – Can save 5-20% by effectively managing, maintaining and operating schools• Savings Example: – Average utility costs = $295.13 per student – 10% savings = $29.50 per student annually – 4,000 students = $118,000 savings
Why ENERGY STAR?• EPA voluntary climate protection partnership with energy users, service and product providers• Strategic approach to energy management• Promoting energy efficient products and practices• Helps measure, track and improve energy performance• Helps save energy and money and protect the environment• Brand recognized by more than 80% of Americans
What is Portfolio Manager?• Free, online benchmarking tool for existing buildings• Whole-building energy performance metrics based on actual consumption data• Measures and tracks energy intensity, energy costs, green house gas emissions, and more• Identifies top- and under-performing facilities• Easy to understand 1-to-100 score• Starting point for ENERGY STAR Certification 6
SchoolDude & ENERGY STAR• SchoolDude is a top ranked ENERGY STAR Partner for education• UtilityDirect has integration with Portfolio Manager = ConserveDirect
With ConserveDirect You Can:• Monitor your energy conservation programs, greenhouse gasses, and ENERGY STAR ratings• Report on key energy statistics including ENERGY STAR rating and greenhouse gasses• Know when ratings and levels change with automated alerts• Plan conservation programs
Back to Basics• Validation (UtilityDirect - bill entry)• Evaluation (UtilityDirect - bill analysis)• Motivation (ConserveDirect) Successful Energy Program Savings
Best Practices with Santa Fe Public Schools Speaker: Lisa Randall – Energy Conservation Program Coordinator
Santa Fe Public Schools, NM• 12,000 Students• 2.4 million square feet of building space• 60 buildings• 1,700 district staff• Conservation Staff – 1 person with support from the facilities and operations team• Two Year Total Savings: $232,360
Challenges• Paradigm Shift – change thinking about resource use for students, teachers, staff, community• Unreliable utility data due to distributed data entry• Not evaluating usage, comparing facilities, trending or using ENERGY STAR ratings• Establish accurate, reliable use and cost information for all buildings
Solution: ConserveDirect• Benchmark energy use and costs for each facility• Establish a starting point to measure progress and analyze next steps• Compare and rank facilities (KTBU, costs)• Compare usage to regional/national standards• Track the progress of conservation and efficiency efforts
Solution: ConserveDirect• Verify facility performance with fact-based data• Identify and target future project needs• Improve accountability and efficiency• Taking utility demand into consideration for renovations and new building design
Solution: ConserveDirect• Easily generate budget projections for finance department• Quickly generate any report for facility or service costs• Know the true cost of operating a facility• Share results in a format everyone can understand – ENERGY STAR
Managing Change and Implementation• Asking students, teachers and staff to shift their perspective on the resources they consume• Worked through transition from team inputting bills to one person, one process• Getting bills in a timely fashion• Support from administration• Ensuring everyone understood the change enabled a full time focus on efficiency
Involving Others in Conservation• Publishing ENERGY STAR scores and YTD totals for Metric Tons of CO2• Students, staff and community have access to monthly reports (by site and district-wide)• Monthly comparison of water, natural gas and electrical use (for the past 3 years)• Share gallons of water per student, building ENERGY STAR score and greenhouse gas emissions
Involving Others in Conservation• Students, teachers and the community are very interested in ENERGY STAR scores• Compare month to month usage over years – Allows them to set goals and measure progress – Generate lessons from the data• Gives everyone the opportunity to be part of the solution• They can see our commitment to efficiency
Achieving Savings• First Year Savings = $133,503 – Reduced natural gas by 13% – Reduced electrical by 8%• Two Year Total Savings: $230,360 – Reduced natural gas by 17.6% – Reduced electrical by 9.2% – Reduced water by 12.7
Achieving More Value and Savings• MaintenanceDirect – work orders – Communicate sources of energy/water waste• PMDirect – preventive maintenance – Communicate PM/HVAC issues• Communication is the key – address needs quickly and effectively• ITDirect – technology help desk ticketing
How does ConserveDirect integrate with Portfolio Manager? Let’s Take a Look! Energy Conservation Made Easy –Leverage your UtilityDirect data to measure and report your success!
More Insight• The presentation and a recording of today’s webcast will be available online tomorrow at: www.schooldude.com/resources• Additional Resources: - 12 Steps Forward to Reducing Energy (white paper) - Energy Cost Calculator - Sample Energy Policy
Contact• Lisa Randall Santa Fe Public Schools, NM firstname.lastname@example.org• Justin Turner, Applications Engineer, SchoolDude email@example.com 1-877-868-3833 Request a ConserveDirect demo: firstname.lastname@example.org or www.schooldude.com/attend-demo.php