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Facilities Teams - Are You Telling Your Whole Story? - Ray Mirizzi

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Facilities Teams - Are You Telling Your Whole Story? - Ray Mirizzi

  1. 1. Are You Telling Your Story?
  2. 2. Evaluation <ul><li>No Data Available </li></ul><ul><li>No Benchmarking </li></ul><ul><li>No Established Operating Standards </li></ul><ul><li>No Work Order System </li></ul><ul><li>No Consistent Procurement Practices </li></ul><ul><li>No Substantial Inventory Control </li></ul><ul><li>Challenged Budgets </li></ul><ul><li>Uninformed Customers </li></ul>
  3. 3. Challenges <ul><li>Collect Data </li></ul><ul><li>Track Activity </li></ul><ul><li>Defend Budgets </li></ul><ul><li>Sell the Need </li></ul><ul><li>Educate Our Customers </li></ul><ul><li>Acquire Feedback </li></ul><ul><li>Measure </li></ul><ul><li>Report </li></ul><ul><li>Encourage Involvement </li></ul>
  4. 4. Actions <ul><li>Implement a CMMS* </li></ul><ul><li>Benchmark Expenditures* </li></ul><ul><li>Adopt Standards* </li></ul><ul><li>Centralize Drawings and O & E Manuals </li></ul><ul><li>Implement Conditions Assessment </li></ul><ul><li>Develop a Campus Master Plan </li></ul><ul><li>Indentify Facilities Role to Overall Mission </li></ul><ul><li>Inform and Sell </li></ul>
  5. 5. Benefits <ul><li>Provide Performance Scorecard </li></ul><ul><li>Defend Personnel Request </li></ul><ul><li>Show ROI </li></ul><ul><li>Support Budgetary Needs </li></ul><ul><li>Enhanced Decision Making Ability </li></ul><ul><li>Inform the Customers* </li></ul><ul><li>Provide Data to the Board of Trustees* </li></ul><ul><li>Instant Information Availability* </li></ul>
  6. 6. Results <ul><li>Performance </li></ul><ul><li>Support </li></ul><ul><li>Funding </li></ul><ul><li>Request for Data </li></ul><ul><li>Customer Satisfaction </li></ul><ul><li>Ability to Measure </li></ul><ul><li>Ability to Report </li></ul><ul><li>Campus Conditions </li></ul>
  7. 7. Project Funding Flowing In… Ceiling Replacement Ann / Mike Capital $75,000 to do 1st floor E Wing and 2nd floor C, D, E, G Wings Chiller Room Ventilation Ann / Mike Capital $70,000 available to install ventilation in chiller room Classroom Furniture Ann / Ray Capital $150,00 available to replace classroom furniture; Main 355 or 358 done as beta (operating budget); Ray will look into renting the beta furniture from Loth and another vendor; Christine will follow up with Dr. Posey on the rooms Electrical Surge Protection Ann / Mike Capital $100,000 available for electrical surge protection at Main Building and Harrison Elevator Ann / Mike Capital contractor will be Advanced Elevator; elevator shut-down 12/15/08-1/15/09 Garage Door and Window Replacement - Main Campus Ann / Mike Capital $175,000 in appropriated Capital Money available 9/23/08; Ann said this won't be available until at least January 2009; Ann will find out if we can use Woolpert Parking Lot C Ann Capital $250,000 approved; broken down into 2 projects Pool Filter Ann / Mike Capital $70,000 available to replace pool filter
  8. 8. College Master Plan <ul><li>August 26, 2008 </li></ul>Includes: Academic Master Plan (AMP) Facilities Master Plan (FMP)
  9. 9. Final Master Plan
  10. 10. Preliminary Cost Estimate <ul><li>Summary: Improvements by 2016 </li></ul><ul><ul><li>Building Renovation and Organization: $10,464,000* </li></ul></ul><ul><ul><li>New Buildings: $25,344,000** </li></ul></ul><ul><ul><li>Enclosed Walkways: $3,120,000 </li></ul></ul><ul><ul><li>New Parking Deck: $8,640,000 </li></ul></ul><ul><ul><li>Roadway and Parking Improvements: $2,917,000 </li></ul></ul><ul><ul><li>Green Space: $1,270,000 </li></ul></ul><ul><ul><li>Gateways: $54,000 </li></ul></ul><ul><ul><li>Estimated Total = $51,809,000 </li></ul></ul><ul><ul><li>* Building Renovation and Organization for Master Plan will include 10-15% of the estimated Facilities Deficiency Upgrades. </li></ul></ul><ul><ul><li>**Replacement of A and B wings reduces the estimated Facilities Deficiency Upgrades cost by $3 million. </li></ul></ul>
  11. 11. Who to Tell Your Story To? <ul><li>Administrators </li></ul><ul><li>Employees </li></ul><ul><li>Customers </li></ul><ul><li>Financial Planners </li></ul><ul><li>Board of Trustees </li></ul><ul><li>Faculty </li></ul><ul><li>Community </li></ul>
  12. 12. How to Tell My Story <ul><li>Executive Meetings </li></ul><ul><li>Dean Councils </li></ul><ul><li>Customer Forums </li></ul><ul><li>Intranet </li></ul><ul><li>Staff Meetings </li></ul><ul><li>Board of Trustees Meetings </li></ul><ul><li>News Flyers </li></ul><ul><li>Poster Boards </li></ul><ul><li>Web Page </li></ul><ul><li>Community Councils </li></ul>
  13. 13. The End
  14. 14. Contacts – Email Addresses <ul><li>Raymond Mirizzi, Director of Facilities </li></ul><ul><li>[email_address] </li></ul><ul><li>Christine Barrow, Data Specialist </li></ul><ul><li>[email_address] </li></ul>SchoolDude University 2009

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