Ubrisa Training - January 2013

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Ubrisa Training - January 2013

  1. 1. UBRISA                      Patricia  Liebetrau  January  2013  University  of  Botswana          
  2. 2. What we will cover4 key UBRISA processes§  content selection – what goes in?§  deposit process – who puts it in?§  content management – looking after it§  analysis – who is using it
  3. 3. What is an Institutional Repository (IR)? An IR is a digital collection capturing, preserving and disseminating the intellectual output of a single university community
  4. 4. What content?§  Output from academic staff§  Research output from students
  5. 5. Output from academic staff Software Refereed articles Journals Non-refereed articles Miscellaneous Artefacts Prototypes Other Outputs Authored Products Books Edited Chapters Refereed contributions Conferences Non-refereed Contributions Plenary Other significant output Keynote Speeches Scholarly Special lectures Output Types Presentations Notes Editorials Lectures Letters Viewpoints Teaching Outputs Open Online Course Opinions Social media Simulations Published reviews Images Technical reportsPolicy reports Media Reports Exhibitions reports References Creative Outputs Curated installations Catalogue entries Creative writing
  6. 6. Research output from UB students §  Theses and dissertations §  Research data
  7. 7. Networked environment
  8. 8. Ensure that nothing in UBRISA infringes your copyright law
  9. 9. What is copyright?“A right granted by law to an author, designer or artist to prohibit others from copying or exploiting his or her works in various ways without permission” Managing Digital Collections p. 8
  10. 10. Reserved rights§  Copyrighted resources (all rights reserved) which require permission§  Creative Commons Licenses (some rights reserved)§  Public Domain (no rights reserved)
  11. 11. Degrees of rightsPublic   CreaAve   Copyright  domain   Commons                  No  rights   Some   All    rights  reserved     rights   reserved     reserved    
  12. 12. Intellectual  Property    Copyright   Trade  Marks   Patents  
  13. 13. Degrees of rightsPublic   CreaAve   Copyright  domain   Commons                  No  rights   Some   All    rights  reserved     rights   reserved     reserved    
  14. 14. Copyright  protec3on  for  creators  of  ….  §  Literary  works   §  Broadcasts  §  Musical  works   §  Programme-­‐carrying  signals  §  ArAsAc  works   §  Published  ediAons  §  Cinematograph  films   §  Computer  programmes  §  Sound  recordings  
  15. 15. Degrees of rightsPublic   CreaAve   Copyright  domain   Commons                  No  rights   Some   All    rights  reserved     rights   reserved     reserved    
  16. 16. Public Domain§  No rights reserved§  Outside the Copyright Act§  Resources > 50 years§  50 years after the death of an author§  Some government publications
  17. 17. Degrees of rightsPublic   CreaAve   Copyright  domain   Commons                  No  rights   Some   All    rights  reserved     rights   reserved     reserved    
  18. 18. Creative Commons http://creativecommons.org§  Goal = overcome access barriers and encourage creative use and users
  19. 19. Creative Commons Licences §  Retain some copyright §  Allow others to copy/distribute §  Attribution/Credit §  License specifies §  Use/re-use §  Modify §  Options: §  Public domain, Attribution, §  Share-alike, non-commercial... §  Non-commercial purposes
  20. 20. The three layers
  21. 21. Create your licence
  22. 22. Copyright and deposit in UBRISA§  Can deposit items in UBRISA only if §  the author hold the rights and wants to deposit OR §  the rights holder has given permission for deposit§  Deposit in UBRISA still allows the author to publish elsewhere
  23. 23. Intellectual  Property    Copyright   Trade  Marks   Patents  
  24. 24. Embargoes§  Research registered as a pending patent development§  Deposit thesis/research into UBRISA§  metadata made visible on UBRISA§  Thesis is embargoed in UBRISA for a period of time
  25. 25. Checking copyright in the work§  For each item ask who owns the copyright? §  Author? §  University? §  Publisher? §  Multiple authors?
  26. 26. Output from UB staff
  27. 27. Journal articles - versions§  Pre-prints (Author’s version) §  a draft of an academic article or other publication before it has been submitted for peer-review§  Post-prints §  Final accepted manuscript, after peer-review, but before publishers editing and typesetting§  Publisher’s version §  PDF (or other version) with DOI or link to the publisher’s website
  28. 28. Sherpa/Romeohttp://www.sherpa.ac.uk/romeo/
  29. 29. What is RoMEO?§  RoMEO is a searchable database of publishers policies regarding the self- archiving of journal articles on the web and in Open Access repositories§  Covers over 18,000 journals
  30. 30. Colour coding
  31. 31. What goes into the repository?§  What is academic and scholarly? §  [list of UB accepted content genres]
  32. 32. Roles, skills required?§  Repository Manager §  Policy development, advocacy, liaison with stakeholders, team leadership§  Repository Administrator §  Managing metadata fields and quality, reports, statistics, training clients§  Technical services §  Customisation, software upgrades§  General support §  Data entry and general tasks
  33. 33. Deposit process§  Academic deposit process §  [Workflow diagram]§  Content Co-ordinator §  [Workflow diagram]§  Library deposit process §  [Workflow diagram]
  34. 34. How is it organised?Communities Collections Items
  35. 35. Communities in UBRISA
  36. 36. Concept: Authentication and Authorization§  Two important concepts: §  Authentication •  The process of establishing the identity of a user (eg LDAP) §  Authorization •  The granting of privileges to a user to perform an action on a resource
  37. 37. DSpace backend§  DSpace security based on §  Roles §  Responsibilities§  e-People§  Submitters§  Quality assurers
  38. 38. Quality assurance The role of the Library in ensuring quality in what is made available to a global audience§  UBRISA website§  Uploaded content§  Metadata§  Adding value §  [workflow of institutional repository]
  39. 39. Google search return
  40. 40. Quality of uploaded content§  All pages in the pdf§  Cover page if required
  41. 41. Quality of metadata§  Completeness§  Consistency§  Adherence to standards§  Added value§  Copyright attribution
  42. 42. DC-qualified for ThesesMetadata Tag DefinitionTitle dc.title Name given to the resourceSubject dc.subject.LCSH Topic of the content of the resourceDescription dc.description.abstract AbstractCoverage dc.coverage Not usedSource dc.source Not usedRelation dc.relation Not usedFormat dc.format MIME types (eg application/pdf)Date dc.date.issued Date on the title page dc.date.available Date available for embargoed thesesResource type dc.type Thesis dc.type.qualificationlevel Honours, Masters, DoctoralLanguage dc.language Language of the intellectual content of the resourceIdentifier dc.identifier Unambiguous reference to the resource within a given context: this is the object identifier or OIDCreator dc.creator Entity primarily responsible for making the content of the resourceContributor dc.contributor.advisor SupervisorsPublisher dc.publisher.institution Entity responsible for publishing the content of the dc.publisher.department resourceRights management dc.rights Information about rights held in and over the resource
  43. 43. DC-qualified for other contentMetadata Tag DefinitionTitle dc.title Name given to the resourceSubject dc.subject.LCSH Topic of the content of the resourceDescription dc.description.abstract AbstractCoverage dc.coverage Geographical covergeSource dc.source Reference to the book, journal, conferenceRelation dc.relation Not usedFormat dc.format MIME types (eg application/pdf)Date dc.date.issued Date on the title page dc.date.available Date available for embargoed researchResource type dc.type Controlled vocabulary of content genresLanguage dc.language Language of the intellectual content of the resourceIdentifier dc.identifier Unambiguous reference to the resource within a given context: this is the object identifier – DOI, handleCreator dc.creator Entity primarily responsible for making the content of the resourceContributor dc.contributor ContributorsPublisher dc.publisher Entity responsible for publishing the content of the resourceRights management dc.rights Information about rights held in and over the resource
  44. 44. Quality assurance§  Consistency§  Adherence to standards§  Completeness
  45. 45. DSpace users§  User accounts are required in order to grant privileges to different users §  If not logged in, you are considered to be an anonymous user §  If you have a user account, rights and roles can be granted to you to allow you to interact with Dspace §  Some users will be ‘administrators’ and have access to all functions in DSpace
  46. 46. Rights§  New users (e-people) have no rights§  They have to be granted rights and roles
  47. 47. DSpace groups§  Combine users into logical groups §  Assists with the management of users §  Assign privileges to groups not individuals §  Groups can be members of other groups§  For example…. §  Computer Science staff group §  Faculty staff group §  All staff group
  48. 48. Item submissions§  A typical submission: §  Choose a collection to submit to §  Answer some initial questions §  Enter some metadata §  Upload some files §  Verify the submission §  Agree to the deposit licence
  49. 49. RSS feeds§  RSS feeds §  Site level (all new items) §  Community level (new items in all contained collections) §  Collection level (new items in that collection)§  Can be read in modern web browsers§  Can be subscribed to in news reader software
  50. 50. Alerts§  Alerts §  Created by users §  Created for a collection §  Emails sent each day for new items §  Script must run daily: •  [dspace]/bin/sub-daily
  51. 51. Collecting DSpace statistics§  Statistics available from DSpace§  Set up DSpace server for daily statistics à reports (daily/ monthly)§  Access statistics by adding ‘/statistics’ to the end of the Dspace URL§  Can be made private (must be logged in) or public
  52. 52. What statistics do you get?§  General overview metrics §  Numbers of items in repository; numbers of users§  Archive §  List of how many of each type§  Item views §  List of items and downloads of each§  Actions §  Actions (eg browse) and numbers of each§  Search terms §  Search terms used
  53. 53. Google statistics§  More detailed statistics – §  Geographic location of users §  Mobile phone access §  Search engine terms to find items §  Time spent on the site §  Graphic (visual) representation of usage §  Requires Javascript
  54. 54. http://www.google.com/analytics/
  55. 55. Mobile users statistics
  56. 56. Location of users
  57. 57. Register on OpenDOAR http://www.opendoar.org/
  58. 58. Repository Rankingshttp://repositories.webometrics.info/en
  59. 59. World University RankingsTimes Higher Education (THE)
  60. 60. This work was carried out with the aid of a grant from the International Development Research Centre, Ottawa, Canada§  Thanks to Yvonne Sing Min for the Scholarly Output Types graphic§  Thanks to Henry Trotter for the slide on Output from UB staff

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