Thank You Letter/Note
Purpose: To sell YOURSELF to the prospective
employer and to connect your experience and
skills to the prospective job.
Let your personality shine!
Print on résumé-quality paper.
(same paper as résumé)
RESEARCH: Take the time to find out to whom
you should address the cover letter to.
Make sure spelling, titles, etc. are correct.
Make sure to SIGN IT!
Look for quality examples online.
DO NOT staple or paper clip it to your
résumé. Place it in front of your résumé and
put both items in a large envelope (don’t fold
DO NOT make any errors!
(spelling, grammar, spacing, etc.)
Proofread, Proofread, Proofread!!!
Purpose: To secure an interview by interesting a
prospective employer in your abilities.
Summary of your experiences – both in college
and on the job.
Mold your résumé for different jobs.
Keep it short, efficient, and effective!
ONE to two pages in length.
Do not staple pages together.
Presentation is vital.
Organized – not cluttered
White space – do not scrunch information
Emphasize by capitalizing, underlining, bolding,
Honesty and Truthfulness
Work Experience (dates, titles, responsibilities)
Organizations (level of involvement)
“Tell the truth, but make the truth fascinating”
~ David Ogilvy ~
Living document: Keep it up-to-date
Contact info., experience, organizations, etc.
Contact Information – Keep up-to-date
▪ Make sure your voicemail is also professional
Summary of Qualifications
Keywords, short descriptions, action verbs, software
▪ Needs to be relevant to the position your are seeking
Most recent degrees first
▪ DO NOT include high school
State when you intend to graduate
GPA is optional – If it is good, list it
Most recent first
▪ Past job = past tense
▪ Current job = present tense
Honors and Awards
Type at the bottom of your résumé:
“References available upon request.”
References come from three areas:
Never use a relative or an individual under 21
years of age as a reference.
Use careful judgment on who you ask to be a
reference – you don’t want a bad reference.
Ask permission from your references.
Keep them updated and informed
Make sure contact information is CORRECT.
Use business hour contact information
Ms. Angela Wright
Instructor of Business Administration
Southwest Baptist University
1600 University Avenue
Bolivar, Missouri 65613
Send the day of the interview or the next day.
Handwritten note on appropriate stationary
▪ Must have good penmanship
Typed letter on same paper/format as cover letter
Comment on topics discussed in the interview
and thank them for their time and the
opportunity. Make sure it is ERROR free!
Carefully follow the application’s directions.
Fill in the application completely.
Use N/A if it is not applicable
Salary? – write negotiable or provide a range
Write neatly and clearly – Professional.
Try not to use whiteout
Make sure to include what is required:
Résumé (and cover letter) and References
Send as a PDF file.
Unless stated otherwise
This ensures that the information and/or formatting
does not change
ONE page is the best option.
Remember to include a cover letter.
Email document can serve as CL in proper form
Remember: You get to choose the company;
they don’t just choose you!
Your résumé gets you the interview –
your interview gets you the job.
It’s NOT all about you – they want to know how
you are going to help the organization.
Practice makes perfect.
Try to avoid using ums, likes, etc.
Research the organization, industry,
competition, position, and who you are
If you know the requirements of the job, write
down how you meet them.
Prepare a one-minute statement that
answers, “Tell me about yourself.”
Develop at least 3 questions to ask the
interviewer at the end of the interview.
Research salary information and know how
much you need to cover your expenses.
Identify at least 3 of your strengths and 3 of
your weaknesses (interviewers are usually
looking for examples).
Decide what you are going to wear.
Professional, appropriate, and comfortable
Create an Interview “Cheat Sheet”
▪ DOB, SSN, DLN, Phone #s, E-mail, etc.
Make several copies of your career documents on
professional paper and put in portfolio.
Bring two black pens.
Get directions to the place of the interview, and
make sure you know exactly where it is.
Go over your interview “cheat sheet” the day
before the interview.
Bring a professional portfolio that can hold
your career documents, cheat sheet, etc.
Leave everything in the car except your portfolio
and car key (put in pocket)
Remember: Your interview begins the
moment you get into your car.
Arrive 10 minutes early and check in with the
Handshake – firm, dry, and warm.
Posture – stand and sit correctly, no slouching.
Eye Contact – appear confident, honest, and
Do Not Fidget – be aware of hand gestures,
playing with hair, tapping foot, etc.
“Tell me about a time when you...”
“Give me an example of...”
Use the STAR method:
Situation or Task
Include behavioral questions on your “cheat
“If you were a tree what tree would you be?”
“If you could be an animal what would you choose?”
▪ And why???
Think of qualities you have that they want and
simply place them into a type of tree, animal, or
Thank the interviewer for their time and the
Evaluate how you did, good and bad, and
write it down for future reference.
Send a THANK YOU!
Keep it clean.
If you wouldn’t let your grandma or teacher
see it, then it probably shouldn't be posted on
Employers are looking - and not hiring.