Jeff Donato - DMAFB


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  • NAICS Code: Pick ALL that apply, or your might do; A (NAICS) code is used for small businesses’ administrative, contracting, and tax purposes. The code classifies the economic sector, industry, and country of your business, according to your economic activity.Go to look up your NAICS codes under the size standard charts to determine if you qualify. If the Answer is YES, make sure you ALWAYS note this when responding to bids and fill this out when registering in the CCR and ORCA.
  • NAICS - North American Industry Classification System
  • Jeff Donato - DMAFB

    1. 1. 355th Contracting Squadron CONTRACTING 101 Current as of Dec 2012
    2. 2. Overview• Contract Regulations• Contracting Process• Competition• Strategic Sourcing Contracts• Small Business• Tips…• Q&A
    3. 3. Contract Regulations• Federal Acquisition Regulation (FAR) • Based on Federal Law (Congress) • Foundation of contract policy/procedures• Defense Federal Acquisition Regulation Supplement (DFARS)• Air Force Federal Acquisition Regulation Supplement (AFFARS)• Other Federal, DoD, AF, & ACC policies
    4. 4. Contracting ProcessContracting professionals combine funding withdetailed requirements andpotential suppliers/service providers to provide the goods or services that support the warfighter Best Value = Lowest Cost
    5. 5. Contracting Process• Three Broad Categories of purchases • Micro-purchase (GPC) - < $3,000 (supplies); $2,500 (services); $2,000 (construction) • Simplified Acquisition – Micro-purchase < $150,000 (almost always reserved for small business) • Large Purchases – Over $150,000
    6. 6. Competition• Competition Requirements: • > Micro-purchase threshold • Competition is required by law (CICA) • Exceptions • AbilityOne; some Small Business Set-A-Sides; Sole Sources• Publicizing Contract Actions > $10,000 • Published on internet via FedBizOpps • Exceptions • National Security • Urgent & Compelling • 8(a) Disadvantaged Small Business • Mandatory Sources (AbilityOne, FPI, AFWAY, etc) • GSA
    7. 7. Competition: ExemptionsFAR 6.302 list exceptions• Commonly Cited authorities: • Only One Responsible Source: 10 U.S.C. 2304(c)(1) • Demonstrates a unique and innovative concept • Offers a concept or services not otherwise available to the Government • Unusual and Compelling Urgency: 10 U.S.C. 2304(c)(2) • Government would be seriously injured • Limited time of performance • Authorized/Required by Statute • AbilityOne; 8(a) ProgramSole Source is the exception…Competition is the NORM
    8. 8. AF Strategic Sourcing ContractsAF Strategic Sourcing Contracts• Led by Enterprise Sourcing Group, Wright-Patterson AFB• Active Contracts: • Office Supplies; Seating; Dorm Furnishings; Taxiway Lighting; Medical Services• Developing Contracts: • CE: Elevator Maintenance; Flooring; Roofing • Furniture: Modular Furniture; Files & Storage; Case Goods
    9. 9. AF Strategic Sourcing Contracts Contracting OfficesAreas Supported DoDAAC ESG Contracting SiteAFCESA- Civil Engineering Support FA8051 Tyndall Air Force Base, FloridaAFCEE - Air Force Center for Engineering and the Environment FA8903 Port San Antonio, TexasAFMSA - Air Force Medical Support Agency FA8052 Port San Antonio, TexasAFMOA - Air Force Medical Operations Agency FA8052 Port San Antonio, TexasDTIC - Defense Technical Information Center FA8075 Offutt Air Force Base Wright Patterson Air Force Base,MSCC - Medical Service Commodity Council FA8053 Ohio Lackland Air Force Base, Texas andFPCC - Force Protection Commodity Council FA8054 Wright Patterson Air Force Base, OhioITCC - Information Technology Commodity Council FA8055 Maxwell Gunner Annex, Alabama Wright Patterson Air Force Base,CECC - Civil Engineering Commodity Council FA8056 Ohio Wright Patterson Air Force Base,FCC - Furnishings Commodity Council FA8057 Ohio Wright Patterson Air Force Base,KBSCC - Knowledge Based Services Commodity Council FA8059 Ohio
    10. 10. DMAFB Strategic Contracts• Multiple Award Construction Contract (MACC) • Four (4) contractors – compete on design/build construction projects• Simplified Acquisition of Base Engineering Requirements (SABER) • Multi-discipline construction projects under $750K• Medical Service Contract • 82 FTEs; 60 Different Positions
    11. 11. Small Business• Small Business Program • DoD Policy: Maximum opportunities to small business • Goals set for different categories • Small Business • Small Disadvantaged Business • Women-Owned Small Business • HUBZone Small Business • Service-Disabled Veteran Owned • Congressionally Mandated • AF Numbers reported to DoD and then Congress 355 CONS exceeded 100% their FY11 SB Goals
    12. 12. Tips…First Questions1) Do you have experience or are you willing to work as a subcontractor to build experience?2) Are you willing to adhere to the government acquisition regulations (FAR/DFAR/AFFARS; Can your business financially support the execution of a Federal contract that may involve significant start up costs?
    13. 13. Tips…First Have/Know1) TIN- Federal Tax ID Number2) State/ Local and contracting Licenses if applicable3) Dunn and Bradstreet Number or 1-866-705-57114) North American Industry Classification System (NAICS)/ SIC Codes: Know your size and certification status5) Current: Central Contract Registry (CCR) & Reps and Certs Applications (ORCA) in System for Award Management (SAM) https://www.sam.gov6) Federal Business Opportunities:
    14. 14. Tips of the Trade• Respond to Requests for Information and Sources Sought• Attend Pre-Award Site Visits• Read the solicitation…all of it (clauses and PWS)• How to Propose – Sections L (52.212-1) and M (52.212-2)• What we look for…reliable contractor • Do what you say you are going to do at the price you propose • Do not try and make up margins in ‘change’ orders• Past Performance is vitally important…CPARS/CCAS
    15. 15. Tips…Marketing Capabilities• Capability and marketing briefings • Should be presented at the functional level • Functional directorates have resident subject matter expertise • Alternative methods for providing technical information: • Participate in Industry Days • Provide Detailed Capability Statements • Respond to Requests for Information/Sources Sought 15
    16. 16. Limitations on Communications Specific Information on an Upcoming Requirement• We can’t provide one contractor information that their potential competitors don’t yet also have • Risk of protest in subsequent source selection due to real, or perceived, unfair advantage• We have ways to provide all interested contractors the same information at the same time, and entertain their questions and comments • Industry days, FedBizOpps postings, Long Range Acquisition Estimates (LRAE) • Pre-solicitation notices (FAR 14.205/FAR 36.213-2) • Synopses of proposed contract action (FAR 5.201) • Long-range acquisition estimates (FAR 5.404)
    17. 17. Take Away• Central Contractor Registration (CCR) • - must be renewed annually • Register will all appropriate NAICS codes • Only way we will find you during market research• Federal Business Opportunities (FedBizOps) • • Set-up notifications alerts, by NAICS codes• Southern Arizona Procurement Fair • DMAFB, Pima County Procurement, and City of Tucson • Business booths, workshops, networking • Annual – 5 April 2013
    18. 18. QUESTIONS?
    19. 19. BACK-UP SLIDES
    20. 20. ESG Spiral Update Spend TargetCommodity Spiral Description Addressed ImplementationCouncil FY11- FY16 Date Conversion of current incandescent taxiway lighting fixtures in use on airfield Aug 2011CE Taxiway Lighting with Light-Emitting Diode (LED) $11M Awarded! fixtures. Elevator Freight/passenger elevator, repair, andCE inspection services. $12M Mar 2012 Maintenance Commodities such as tile, carpet, vinylCE Flooring comp tile, laminate, etc., and the $71M Oct 2012 associated replacement and repair labor. Materials such as interior and exterior building paint, protective and corrosive- Paint & ProtectiveCE resistant coatings, caulk, finishes, etc., the $110M Oct 2012 Coatings related application equipment, and associated labor. 20
    21. 21. ESG Spiral Update Materials such as shingles, flashing, gutters, etc., and the related laborCE Roofing involved in maintenance, repair, $284M Feb 2013 replacement, and inspection of roofing. Includes repair and replacement of chilled water systems (chillers, pumps,CE HVAC piping, filters, and condensing towers) , $431M Jan 2014 and air handling systems Energy Repair and replacement of HVAC controlCE Management systems with modern energy efficient $111M Jan 2014 Controls systems Airfield joint repair, sealant, andCE Rubber Removal maintenance $50M Jan 2015 Cleaning, repair, maintenance, and Tank, Trap, and servicing of tanks (commercial andCE septic), traps (plumbing), hood (air $17M Jan 2015 Duct exhaust units) and ducts (HVAC) 21
    22. 22. ESG Spiral Update Fire Protection Monitoring, testing, maintenance ofCE and Suppression controls (fire alarm panels and detectors) $123M Jan 2015 Equipment and fire suppression systems Automatic Gates Install, maintain, repair and replace gatesCE and doors (includes hanger doors) $14M Oct 2015 and Doors Dormitory Appliance Dormitory appliance service contracts,CE rentals and replacements $3M Oct 2015 Maintenace, and Repair Services Paved Surface Striping (incl. sweeping) of base roads,CE parking lots, and airfields $7M Oct 2015 Striping Purchase, install, maintain and repair realCE Generators property generators $39M Oct 2015 Includes beds, mattresses, box springs, linens, kitchen furnishings, appliances, Dorm laundry room and day room furnishings Jun 2011 –Furnishings and accessories, outdoor furniture, $95M Furnishings Awarded! window treatments, artwork and installation. Wood and non-wood upholstered seating $81M Jul 2011 –Furnishings Seating and other seating applications for Awarded! executive and task oriented environments. 22
    23. 23. ESG Spiral UpdateFurnishings Seating Wood and non-wood upholstered seating $81M Jul 2011 – Awarded! and other seating applications for executive and task oriented environments. Panel systems furniture along with all work surfaces and storage components, System and freestanding modular furniture andFurnishings $187M Apr 2012 Modular Furniture moveable walls to include related design and installation. Lateral sys files, modular filing sys, highFurnishings Filing & Storage density filing/storage, filing/storage $47M Dec 2012 furniture. Credenzas,Furnishings Case Goods tables, conference room furniture, lounge $26M Jan 2013 and reception area furniture, accessories. Consolidated Reconfigurations and moves, logistics, FurnitureFurnishings furnishings management, refurbishing, other $40M Jan 2014 Management related services. Services 23
    24. 24. ESG Spiral Update Sep 2011 (will Expedited Overnight small package (under 150Commodities pounds) shipping. $66M leverage existing Shipping DoD BPAs) Fitness program equipment such as FitnessCommodities treadmills, elliptical machines, strength $23M Apr 2012 Equipment training equipment and exercise bikes. May 2011 SAF/AQC policy Leverage the Federal Strategic Sourcing approvedOffice Supplies Office Supplies Initiative (FSSI) for purchase of office $115M supplies. Mar 2011 (mandatory 1 Oct 2011) Jul 2010 Client Computing Covers all mainstream desktops, laptops,IT monitors and client-level servers and $727M Awarded! and Servers monitors. BPAs in-place Aug 2011 Cellular Service Consolidated one-stop shopping point forIT cellular services and devices. $231M Awarded! Devices BPAs in place Digital Printers Multi-Functional Devices/Printers…MFD’s Jan 2008IT or MFP’s and Toner consumables. $105M and Information BPAs in-place Clinical Provide all direct-care, clinical serviceMedical Service Acquisition positions under personal services contracts $992M Dec 2011 Support to the medical service. 24
    25. 25. ESG Spiral Update Medical Provide medical support (non-patient)Medical Service Administrative positions and services to the medical $494M Jan 2012 Support Svs service. Provide management and professional Consultant support services, studies, analysis andMedical Service Advisory and evaluations, and engineering and technical $985M Dec 2011 Technical Svs services to meet medical service Advisory & Assistance (A&AS) requirements.Force Load Carrying Purchase of all Security Force load carrying Jan 2009 system and accessory items. $29MProtection System Contract Awarded AbilityOne contract to provide primary duty DoD Civilian uniform items, utility uniform items,Force Police/Guard outerwear and accessories (belts, caps, $19M Nov 2011Protection patches, badges, etc.) for 4,000 Civilian Uniform Items Police/Guard 25