Delegation of authority


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  • In a paper based privilege management system, a resource owner (e.g. the Financial Director of a company, or the Computer Centre Manager) will sign a form to say that a particular person (the privilege holder) is allowed to use a particular resource in a particular way. E.g. The Financial Director may say that a Head of Department can sign orders up to the value of so many thousand Euros, or the Computer Centre Manager may sign a form authorising a user to use particular computing resources. Paper based systems may also support delegation, whereby a privilege holder is allowed to delegate the use of the resources currently under his control, to one or more other people. E.g. the Head of Department authorises a project manager to sign orders for his project up to a pre-determined sum.
  • Delegation of authority

    1. 1. AUTHORITY <ul><li>The right in a position to exercise discretion in making decisions affecting others. </li></ul><ul><li>or </li></ul><ul><li>Its an Power in An Organization </li></ul><ul><li>It is a relationship between two individuals </li></ul><ul><li>Superior frames & transits decisions with the expectation that these will be accepted by the subordinate </li></ul><ul><li>Basic objective behind authority is to influence the behavior of subordinates </li></ul>Er.Sartaj Singh Bajwa
    2. 2. Er.Sartaj Singh Bajwa
    3. 3. Types Of Authority <ul><li>Legal / Formal Authority – Given by law </li></ul><ul><li>Eg Law may give authority to policemen to arrest a person </li></ul><ul><li>Traditional Authority – According to social relationship </li></ul><ul><li>Eg Father exercises traditional authority over members </li></ul><ul><li>Charismatic Authority – Depends upon the personality of a person who commands respect of his followers </li></ul>Er.Sartaj Singh Bajwa
    4. 4. POWER <ul><li>The ability of an individuals or groups to induce or influence the beliefs or actions of other persons or groups </li></ul>Er.Sartaj Singh Bajwa
    5. 5. TYPES OF POWER <ul><li>Coercive Power – Power due to threat of application </li></ul><ul><li>Eg Suspension , dismissal in organizations </li></ul><ul><li>Reward Power – Power of control or allocations for rewards </li></ul><ul><li>Eg salary , wages , fringe benefits </li></ul><ul><li>Legitimate Power - Arises from the position </li></ul><ul><li>Expert Power – Due to power of knowledge </li></ul><ul><li>Referent Power – Due to influence and people believe in them and in their ideas. </li></ul>Er.Sartaj Singh Bajwa
    6. 6. Responsibility <ul><li>Responsibility is defined as the duty to which a person is bound by reason of his status or task </li></ul><ul><li>Obligation of an individual to perform activities or duties which are assigned to him </li></ul>Er.Sartaj Singh Bajwa
    7. 7. Delegation of Authority Er.Sartaj Singh Bajwa
    8. 8. What is Delegation of Authority? <ul><li>Allowing someone to act on your behalf to perform tasks (consume resources) that are available to you </li></ul><ul><li>Delegator should be empowered to delegate to anyone he needs to, subject to certain organisation controls (i.e. the organisation’s Delegation Policy) </li></ul>Er.Sartaj Singh Bajwa
    9. 9. How do you delegate to others today? <ul><li>To enter your house and fetch something </li></ul><ul><ul><li>If your house is locked? </li></ul></ul><ul><li>To use your PC </li></ul><ul><ul><li>If it is protected by a username and password? </li></ul></ul><ul><li>To withdraw money from your bank account </li></ul><ul><ul><li>Using an ATM? </li></ul></ul>Er.Sartaj Singh Bajwa
    10. 10. What is a better solution? <ul><li>The delegate should act in his own name, not in yours </li></ul><ul><ul><li>Then a full audit trail can be kept of who did what </li></ul></ul><ul><li>The delegate should have limited authority </li></ul><ul><ul><li>So that you can delegate a fraction of your powers </li></ul></ul>Er.Sartaj Singh Bajwa
    11. 11. Assigning and Delegating Privileges in Organisations Resource Owner “ I authorise this Privilege Holder to use this resource in the following ways” signed The Resource Owner Privilege Holder “ I delegate authority to this End User to use this resource in this limited way” signed The Privilege Holder End User (Privilege Holder) Assigns privilege to Delegates privilege to “ Can I use the Resource” Er.Sartaj Singh Bajwa
    12. 12. Steps in Delegation <ul><li>Determination of results expected </li></ul><ul><li>Assignment of Duties </li></ul><ul><li>Authorization for Action </li></ul><ul><li>Creation of Obligation </li></ul>Er.Sartaj Singh Bajwa
    13. 13. Importance <ul><li>Lessening of Burden </li></ul><ul><li>Leads to better decisions. </li></ul><ul><li>Speeds up decision making process. </li></ul><ul><li>Tool for Motivation </li></ul><ul><li>Creates a formal structure. </li></ul><ul><li>Development of managerial functions. </li></ul><ul><li>Growth of Inter- relationship. </li></ul>Er.Sartaj Singh Bajwa
    14. 14. Blocks to Effective Delegation <ul><li>Love for authority </li></ul><ul><li>Maintenance of tight control </li></ul><ul><li>Fear of subordinates performing better </li></ul><ul><li>Fear of exposure </li></ul><ul><li>Lack of confidence </li></ul><ul><li>Personality of superior </li></ul>Er.Sartaj Singh Bajwa
    15. 15. Measures for effective delegation <ul><li>Increasing the security of jobs </li></ul><ul><li>Creating awareness for need of delegation </li></ul><ul><li>Determining decisions and tasks to be delegated </li></ul><ul><li>Choosing the delegant wisely </li></ul><ul><li>Delegating authority for whole job </li></ul><ul><li>Linking delegation with planning </li></ul>Er.Sartaj Singh Bajwa
    16. 16. CENTRALIZATION <ul><li>Centralization as an aspect of management:- is the tendency to restrict delegation of decision making . A high degree of authority is held at or near the top by managers in organizational hierarchy. </li></ul>Er.Sartaj Singh Bajwa
    17. 17. DECENTRALIZATION <ul><li>The tendency to despair decision making authority in an organized structure. </li></ul>Er.Sartaj Singh Bajwa
    18. 18. Importance of Decentralization <ul><li>Reduces Workload. </li></ul><ul><li>Quick Decisions making. </li></ul><ul><li>Increases motivation. </li></ul><ul><li>Brings harmony. </li></ul><ul><li>Development of personnel. </li></ul><ul><li>Diversification of products, Activities & Markets. </li></ul><ul><li>Effective Control. </li></ul>Er.Sartaj Singh Bajwa