Bsbitu302 a slides


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Bsbitu302 a slides

  1. 1. Create electronic presentations
  2. 2. Preparing to create a presentation
  3. 3. <ul><li>Preparing to create a presentation involves: </li></ul><ul><ul><li>understanding ergonomics </li></ul></ul><ul><ul><li>determining the purpose, audience and method of presentation </li></ul></ul><ul><ul><li>identifying the presentation requirements </li></ul></ul><ul><ul><li>using conservation techniques. </li></ul></ul>
  4. 4. <ul><li>Ergonomics is about creating comfortable and safe working conditions. The aim of ergonomics is to reduce the risk of injury by applying safe work practices. </li></ul><ul><li>Ergonomics includes: </li></ul><ul><ul><li>workstation design </li></ul></ul><ul><ul><li>equipment and posture </li></ul></ul><ul><ul><li>environmental factors. </li></ul></ul>
  5. 5. <ul><li>Setting up your workstation carefully can have an impact on your health and wellbeing. You should consider: </li></ul><ul><ul><li>desktop layout </li></ul></ul><ul><ul><li>monitor and chair adjustment </li></ul></ul><ul><ul><li>office tools which can improve your posture . </li></ul></ul>
  6. 6. <ul><li>Monitor environmental factors, including: </li></ul><ul><ul><li>light </li></ul></ul><ul><ul><li>noise </li></ul></ul><ul><ul><li>air. </li></ul></ul>
  7. 7. <ul><li>Before preparing to produce a presentation determine: </li></ul><ul><ul><li>the purpose of the presentation </li></ul></ul><ul><ul><li>the audience </li></ul></ul><ul><ul><li>the method of presentation </li></ul></ul><ul><ul><li>use of templates. </li></ul></ul>
  8. 8. <ul><li>Identify materials and equipment to use for your presentation, which may include: </li></ul><ul><ul><li>a data show or slide projector </li></ul></ul><ul><ul><li>a digital pointer or annotation pen </li></ul></ul><ul><ul><li>sound equipment and visual monitors </li></ul></ul><ul><ul><li>network/Internet access </li></ul></ul><ul><ul><li>a microphone/lapel microphone </li></ul></ul><ul><ul><li>speaker notes and handouts. </li></ul></ul>
  9. 9. <ul><li>Vary activities, take rest periods and exercise breaks </li></ul><ul><li>Conserve resources and reduce waste at work by minimising: </li></ul><ul><ul><li>paper wastage </li></ul></ul><ul><ul><li>energy use. </li></ul></ul>
  10. 10. Creating presentations
  11. 11. <ul><li>Creating presentations involves: </li></ul><ul><ul><li>understanding organisational style requirements </li></ul></ul><ul><ul><li>using software functions </li></ul></ul><ul><ul><li>balancing presentation features </li></ul></ul><ul><ul><li>using advanced software features </li></ul></ul><ul><ul><li>working to a time line </li></ul></ul>
  12. 12. <ul><li>Be aware of your organisation’s preferred style. There may be style requirements you have to follow to reflect the company’s image and values, which may include: </li></ul><ul><ul><li>using a company logo on a particular part of the slide </li></ul></ul><ul><ul><li>using a company’s corporate colours </li></ul></ul><ul><ul><li>incorporating specific music or an organisational video clip </li></ul></ul><ul><ul><li>using a specific design layout. </li></ul></ul>
  13. 13. <ul><li>Avoid using too many distractions when creating your presentation. Distractions may include: </li></ul><ul><ul><li>heavy colour, busy or dominant backgrounds or insufficient colour contrast of text against the background </li></ul></ul><ul><ul><li>irrelevant animation of words or illustrations </li></ul></ul><ul><ul><li>overuse of transitions </li></ul></ul><ul><ul><li>overuse of sound </li></ul></ul><ul><ul><li>too many words or pictures per slide </li></ul></ul><ul><ul><li>too many small or varied fonts. </li></ul></ul>
  14. 14. <ul><li>Use the following features to add visual impact and emphasis to the content of your presentation: </li></ul><ul><ul><li>Apply transitions </li></ul></ul><ul><ul><li>Add sound to slide transitions </li></ul></ul><ul><ul><li>Incorporate SmartArt graphics </li></ul></ul><ul><ul><li>Animation timing and pace </li></ul></ul><ul><ul><li>Add music, sound or video </li></ul></ul>
  15. 15. <ul><li>Advanced software features include basic and hyperlinked custom shows. </li></ul>
  16. 16. <ul><li>Time lines may be imposed by the organisation you work for or by its internal or external clients. Make sure you: </li></ul><ul><ul><li>clarify and plan the task </li></ul></ul><ul><ul><li>use a checklist </li></ul></ul><ul><ul><li>find out when a draft is required </li></ul></ul><ul><ul><li>rehearse the presentation. </li></ul></ul>
  17. 17. Finalising presentations
  18. 18. <ul><li>Finalising presentations involves: </li></ul><ul><ul><li>overcoming problems </li></ul></ul><ul><ul><li>proofreading your presentation </li></ul></ul><ul><ul><li>printing presentation materials </li></ul></ul><ul><ul><li>storing your presentation. </li></ul></ul>
  19. 19. <ul><li>Access help via: </li></ul><ul><ul><li>the help facility in presentation software </li></ul></ul><ul><ul><li>tool buttons which display a help bubble providing information about the button </li></ul></ul><ul><ul><li>software manuals </li></ul></ul><ul><ul><li>help and support websites. </li></ul></ul>
  20. 20. <ul><li>Check presentations to ensure they meet style and layout specifications and to ensure they are accurate: </li></ul><ul><ul><li>Check spelling and grammar </li></ul></ul><ul><ul><li>Edit and proofread </li></ul></ul><ul><ul><li>Check content and formatting </li></ul></ul><ul><ul><li>Print preview </li></ul></ul>
  21. 21. <ul><li>Hard copies of presentation materials are useful to refer to while the presentation is running; these may include: </li></ul><ul><ul><li>audience handouts </li></ul></ul><ul><ul><li>speaker notes </li></ul></ul><ul><ul><li>outlines of the session </li></ul></ul><ul><ul><li>overhead transparency photocopies </li></ul></ul><ul><ul><li>additional information, such as printouts from websites. </li></ul></ul>
  22. 22. <ul><li>Methods of storing your presentation depend on the requirements of your organisation and who needs to have access to the presentation. </li></ul><ul><li>You may need to convert your presentation to HTML format (as a web page) to place it on the Internet. </li></ul>
  23. 23. <ul><li>Information is a valuable asset to any organisation. Follow the procedures for: </li></ul><ul><ul><li>naming documents </li></ul></ul><ul><ul><li>how documents are stored, including folder structure </li></ul></ul><ul><ul><li>document properties </li></ul></ul><ul><ul><li>back up </li></ul></ul><ul><ul><li>security measures used to protect documents. </li></ul></ul>