Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

organizing worklife, homelife & managing time

581 views

Published on

Published in: Business, Technology
  • Be the first to comment

  • Be the first to like this

organizing worklife, homelife & managing time

  1. 1. organizing worklife, homelife & managing time<br />Syed Adeel Ahmed<br />ATCO Laboratories Limited<br />Lunch & Learn <br />May 19th 2009<br />
  2. 2. ground realities<br /><ul><li>we admit it sometimes we are overwhelmed by
  3. 3. apparently endless paperwork
  4. 4. keeping files, internet articles & e-mails
  5. 5. phone calls
  6. 6. managing meetings
  7. 7. customers visits & follow ups
  8. 8. reporting
  9. 9. analysis etc </li></li></ul><li>why organize & manage?<br />better health <br />career growth <br />making effective use of ideas <br />better relationships <br />meeting tasks, goals & targets <br />improving quality of life <br />
  10. 10. what to organize & manage?<br />things? <br />people? <br />time? <br />behaviors? <br />ourselves? <br />
  11. 11. All that we can do is organize “ourselves” & manage “our own behavior”!<br />
  12. 12. how to organize “ourselves”?<br />tips & hints<br />
  13. 13. how to organize ourselves?<br />keep a small notebook & pen handy – don’t forget to review <br />set a time limit to each phone call <br />use waiting time to catch up on reading or planning<br />offer praise to others – they’ll be happy to help you when you’re bogged down<br />
  14. 14. how to organize ourselves?<br />delegate or team up (with someone who can help you) the tasks you have no time for<br />tackle the largest & most disliked job first, dividing it up into manageable tasks – then other jobs will be a breeze<br />save time by collecting everything to bring with you to complete tasks <br />
  15. 15. how to organize ourselves?<br />make a fast list while planning out your rout & be sure to plan each stop along the way - don’t backtrack & lose time <br />handle each paper once & only once<br />make sure you include some personal time for YOU - even if its only a 15 minutes walk in the fresh spring air<br />
  16. 16. how to organize ourselves?<br />space freebies <br />use sticky notes to write tasks to be done - reminding you as you are headed out <br />
  17. 17. how to organize ourselves?<br />final advise:<br />find a system that works for you & your lifestyle & apply it <br />avoid wasting too much time every day on searching for things <br />you’ll find new slots you never thought you had<br />
  18. 18. drivers<br />are we sabotaging our managing efforts?<br />
  19. 19. drivers<br />increased effectiveness: <br />one may feel the need to make more time so as to be more effective in performing the job and carrying out responsibilities<br />performance improvement: <br />time management is an issue that often arises during performance appraisals or review meetings<br />
  20. 20. drivers<br />personal development: <br />one may view changing the approach to managing life as a personal development issue and reap the benefit of handling time differently at work and at home<br />
  21. 21. divers<br />increased responsibilities: <br />a change in approach may become necessary as a result of a promotion or additional responsibilities<br />since there is more work to do, and still the same amount of time to do it in, the approach must change<br />
  22. 22. managing personality types<br />are we sabotaging our managing efforts?<br />
  23. 23. personality types<br />patterns of behavior that sabotage one’s attempts at managing<br />
  24. 24. personality types<br />the fireman <br />every event is a crisis <br />busy, putting out fires <br />no time to deal with anything else <br />pile up tasks around while rush from fire-to-fire all the day <br />typically seen<br />running to a car <br />
  25. 25. personality types<br />the over-committer<br />can’t say “no”<br />one has to ask & they’ll take on another project<br />they are so busy, don’t have time to write down the things they do<br />typically seen<br />hiding in rest room<br />
  26. 26. personality types<br />the aquarian<br />too laid-back especially when it starts interfering with their ability to finish tasks or bother to return calls<br />get to things when you get to them isn’t time management; its simple “task avoidance”<br />typically seen<br />hanging out with feet on desk<br />
  27. 27. personality types<br />the chatty kathy<br />born to socialize<br />astounding oral communication skills & can’t resist exercising them at every opportunity<br />every interaction becomes a long drawn out conversation - especially if there’s an un-pleasant task that they would like to put-off<br />typically seen<br />talking on cell phone<br />
  28. 28. personality types<br />the perfectionist <br />compelled to cross all “t’s” & dot all “i’s”, preferably with elaborate whorls & curlicues <br />exactitude; they feel that no rushed job can be a good job <br />finishing tasks to their satisfaction is such a problem that they need more time zones, not just more time<br />typically seen<br />hunched over latest project<br />
  29. 29. personality types<br />none of these would be the exact “you” <br />you may or may not lie among them<br />
  30. 30. think you!<br />

×