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organizing worklife, homelife & managing time


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organizing worklife, homelife & managing time

  1. 1. organizing worklife, homelife & managing time<br />Syed Adeel Ahmed<br />ATCO Laboratories Limited<br />Lunch & Learn <br />May 19th 2009<br />
  2. 2. ground realities<br /><ul><li>we admit it sometimes we are overwhelmed by
  3. 3. apparently endless paperwork
  4. 4. keeping files, internet articles & e-mails
  5. 5. phone calls
  6. 6. managing meetings
  7. 7. customers visits & follow ups
  8. 8. reporting
  9. 9. analysis etc </li></li></ul><li>why organize & manage?<br />better health <br />career growth <br />making effective use of ideas <br />better relationships <br />meeting tasks, goals & targets <br />improving quality of life <br />
  10. 10. what to organize & manage?<br />things? <br />people? <br />time? <br />behaviors? <br />ourselves? <br />
  11. 11. All that we can do is organize “ourselves” & manage “our own behavior”!<br />
  12. 12. how to organize “ourselves”?<br />tips & hints<br />
  13. 13. how to organize ourselves?<br />keep a small notebook & pen handy – don’t forget to review <br />set a time limit to each phone call <br />use waiting time to catch up on reading or planning<br />offer praise to others – they’ll be happy to help you when you’re bogged down<br />
  14. 14. how to organize ourselves?<br />delegate or team up (with someone who can help you) the tasks you have no time for<br />tackle the largest & most disliked job first, dividing it up into manageable tasks – then other jobs will be a breeze<br />save time by collecting everything to bring with you to complete tasks <br />
  15. 15. how to organize ourselves?<br />make a fast list while planning out your rout & be sure to plan each stop along the way - don’t backtrack & lose time <br />handle each paper once & only once<br />make sure you include some personal time for YOU - even if its only a 15 minutes walk in the fresh spring air<br />
  16. 16. how to organize ourselves?<br />space freebies <br />use sticky notes to write tasks to be done - reminding you as you are headed out <br />
  17. 17. how to organize ourselves?<br />final advise:<br />find a system that works for you & your lifestyle & apply it <br />avoid wasting too much time every day on searching for things <br />you’ll find new slots you never thought you had<br />
  18. 18. drivers<br />are we sabotaging our managing efforts?<br />
  19. 19. drivers<br />increased effectiveness: <br />one may feel the need to make more time so as to be more effective in performing the job and carrying out responsibilities<br />performance improvement: <br />time management is an issue that often arises during performance appraisals or review meetings<br />
  20. 20. drivers<br />personal development: <br />one may view changing the approach to managing life as a personal development issue and reap the benefit of handling time differently at work and at home<br />
  21. 21. divers<br />increased responsibilities: <br />a change in approach may become necessary as a result of a promotion or additional responsibilities<br />since there is more work to do, and still the same amount of time to do it in, the approach must change<br />
  22. 22. managing personality types<br />are we sabotaging our managing efforts?<br />
  23. 23. personality types<br />patterns of behavior that sabotage one’s attempts at managing<br />
  24. 24. personality types<br />the fireman <br />every event is a crisis <br />busy, putting out fires <br />no time to deal with anything else <br />pile up tasks around while rush from fire-to-fire all the day <br />typically seen<br />running to a car <br />
  25. 25. personality types<br />the over-committer<br />can’t say “no”<br />one has to ask & they’ll take on another project<br />they are so busy, don’t have time to write down the things they do<br />typically seen<br />hiding in rest room<br />
  26. 26. personality types<br />the aquarian<br />too laid-back especially when it starts interfering with their ability to finish tasks or bother to return calls<br />get to things when you get to them isn’t time management; its simple “task avoidance”<br />typically seen<br />hanging out with feet on desk<br />
  27. 27. personality types<br />the chatty kathy<br />born to socialize<br />astounding oral communication skills & can’t resist exercising them at every opportunity<br />every interaction becomes a long drawn out conversation - especially if there’s an un-pleasant task that they would like to put-off<br />typically seen<br />talking on cell phone<br />
  28. 28. personality types<br />the perfectionist <br />compelled to cross all “t’s” & dot all “i’s”, preferably with elaborate whorls & curlicues <br />exactitude; they feel that no rushed job can be a good job <br />finishing tasks to their satisfaction is such a problem that they need more time zones, not just more time<br />typically seen<br />hunched over latest project<br />
  29. 29. personality types<br />none of these would be the exact “you” <br />you may or may not lie among them<br />
  30. 30. think you!<br />