Building A PMO That Makes Sense To Your


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How to build a PMO

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Building A PMO That Makes Sense To Your

  1. 1. Building a PMO that makes sense to your organization<br />Ryan Endres, PMP<br />UW Madison<br />Walker Downey and Associates<br /><br /><br />
  2. 2. Overview <br /><ul><li>Executive buy-in on building a PMO
  3. 3. Common tools a PMO has in small and large organizations
  4. 4. How to mature your PMO with quality improvement
  5. 5. Staff development</li></li></ul><li>Executive buy-in on building a PMO <br /><ul><li>Who is your audience?
  6. 6. We have a problem
  7. 7. What are our current problems in our organization (scope creep, over budget, coming in late….)?
  8. 8. What if we keep doing more of the same?
  9. 9. You need to give them a clear picture of what will happen if you do nothing.
  10. 10. What do we need to do to create a PMO?
  11. 11. What resources do you need? Funding? Timeline to implement?
  12. 12. What is in it for the audience?
  13. 13. This is where you need to sell your project. You need to prove to them that accepting your proposal will be their lives easier.</li></li></ul><li>Common tools of a PMO<br />All PMO’s must have:<br />Templates<br />Policies and Procedures<br />Common areas for project information<br />A person in the PMO that is an expert user of your PM process, including any applications you plan to use<br />All PMO’s do not necessary need to have:<br />Microsoft Project (it is not a PMO in a box)<br />Microsoft SharePoint<br />
  14. 14. Templates<br />New Project sign-off<br />Scope of the project?<br />Do we have the resources (people and money)<br />Estimate of the timeline?<br />ROI<br />Sign off on the project<br />
  15. 15. Templates<br />Project Charter (you must have)<br />Who is the PM<br />Scope? Out of scope?<br />Milestones<br />Who is on the project?<br /> Project assumptions/constraints<br />Communication Strategy<br />Risk Management Plan/are there any known Risks?<br />Project Team Sign off<br /><br />
  16. 16. Templates<br />WBS (must have)<br />
  17. 17. Templates<br /><br />
  18. 18. Templates<br /><br />
  19. 19. Templates<br />Updates<br />
  20. 20. Templates<br />Executive Reports<br />
  21. 21. Templates<br />Executive Reports<br />
  22. 22. Policies and Procedures<br />Project Management Manual<br />Describes from the birth to the death of the project which templates and processes to follow<br />
  23. 23. Common areas for project information<br />Small company<br />Common location in a folder on your server<br />Medium Company<br />Create your own website with project information<br />
  24. 24. Common areas for project information<br />SharePoint<br />Great for large companies and worldwide projects<br />
  25. 25. How to mature your PMO with quality improvement<br />Reviews your program performance against established baselines, identifies significant variances in program results, and recommends corrective actions;<br />Take one of your PM pocesses and review all of your organizations project to make sure the PM is compling with your policies.<br />
  26. 26. Long gone are the days of an employee being dedicated to one employer for their entire career. <br />So what can we do to try to keep them for as long as possible? This new breed of Project Manager is looking for:<br /><ul><li>mentoring
  27. 27. training
  28. 28. a good work environment
  29. 29. flexible schedules
  30. 30. appropriate salaries</li></ul>Staff development<br />