SlideShare a Scribd company logo
1 of 48
Download to read offline
Turkey Trot
RaceDay Master Class
Preparation for the busiest day of the year
2
Thanksgiving Day is the largest running day in the U.S.
Are you ready to stand out?
3
The Path to Turkey Day Greatness
Bib Assignment
• Simplify the bib assignment process
RaceDay Registration
• Increase race revenue and decrease workload
RaceDay Check-In
• Improve participants’ onsite experience
RaceDay Photos
• Provide free participant RaceDay photos
efficiently and economically
RaceJoy
• Live GPS tracking and cheer sending
4
RaceDay Bib Management
Why Use RunSignup
Bib Management?
5
▷ Streamline the process by sending personalized
emails letting registrants know their bib number
in advance
▷ Syncs with entire RaceDay Suite for
timing/scoring/check-in
▷ Option to automatically assign once someone
registers, removing the need to download/upload
to assign
▷ Speed up Packet Pick Up when using dynamic
assignment with web check-in or the RaceDay
CheckIn app
Who is Responsible for Assigning Bibs?
6
▷ This is dependent on your specific event parameters, but it is
typically either:
○ Timer
○ Race Director
▷ In either scenario there needs to be communication as to
who is assigning and what sequence will be used
▷ Why?
○ If the Race Director orders the bibs, the timer may need to know what sequence
so they can order corresponding tags/chips
○ If the timer is providing the bibs, the Race Director will need to know so they
don’t stress about how bibs are being assigned
Communication between the race director and timer is essential
Where in RunSignup Can I Assign Bibs?
7
▷ Go Race Day
○ Bibs
■ Assign Bibs & Chips
■ Bib Validation
■ Build Bib Labels
RaceDay Bib Management Options
8
Schedule & Send a Pre-Race
Email with Replacement Tags
9
RaceDay Registration
Increase revenue.
10
RaceDay
Registration o Keep registration open to the last minute to increase race revenue
o Bypass the latecomer requests and angst for an easier race week for
staff
o Offer participants greater flexibility
o With improved integration, there’s no manual entry for the timer,
reducing workload and streamlining the process
11
Increase Race Revenue by Expanding Your
Registration Window
12
1. Ensure there is an internet connection onsite
2. Verify you have a computer/Chromebook/tablet to use
3. Confirm the event on RunSignup has online registration OPEN
1. On your race Dashboard, Navigate to ‘Go Race Day’ (on the left)
a. Race Day Registration >> Expo Mode
b. Click Enable Private Expo Mode
2. Enter in Expo Mode Password
a. used once per device to access Expo Mode
3. Enter in Offline Payment Password
a. used each time someone wants to pay with cash/check
4. Enable Fast Registration for Expo Mode
a. Navigate to: Race >> Registration >>Fast Registration Options
b. Click ‘Enable fast registration on expo mode registration’
Using RaceDay Registration
13
14
15
16
17
18
19
GiveAway Inventories
Managing expectations during registration.
20
21
RaceDay CheckIn
Efficient experience.
RaceDay
CheckIn
App
o Improve race site logistics
○ Quickly scale to meet event demands
o Reduce the number of volunteers needed at Packet Pick Up
o Automated integration to RunSignup’s Scoring creates greater
internal efficiencies
22
Create a simplified and efficient packet pickup
experience
23
1. Ensure there is an internet connection onsite
2. Verify you have Chromebook/tablet/phone to use
3. Download the RaceDay Check In App to your device
1. On your race Dashboard, Navigate to ‘Go Race Day’ (on the left)
a. Race Day CheckIn >> CheckIn App
2. Enter in Shared Password
a. used once per device to access CheckIn App
3. Ensure CheckIn is enabled for the dates needed
4. Open App, log in to your event and update settings for the event
a. Search event name >> Click Event >> Enter Password
b. Hit 3 lines in top left >> Click Settings
c. Change/Update Presets and Upload Configuration to Cloud
d. All other devices can download your app settings using the same
process, but clicking ‘Use [Configuration Name]’
Using RaceDay Check In App
Setting up the RaceDay
CheckIn App is Easy
Check-InFind Event Update Settings
24
Enable App
Individual
● Require Bib
● Skip Group Bib
● Other Fields ‘On’
○ Require Waiver
○ Bib Number
○ Age (If dynamically assigning)
○ Gender
○ Giveaway
○ Prevent Duplicate Bibs
○ Validate Bibs
○ Auto-Show Camera on Bib Assignment
(if scanning bibs for dynamic)
○ Clear Search After Check In
Suggested Presets
Relay (if using Group Bib Assignment**)
● Skip Bib**
● Require Group Bib**
● Other Fields ‘On’
○ Require Waiver
○ Group Bib Number**
○ Group Name
○ Age (If dynamically assigning)
○ Gender
○ Giveaway
○ Prevent Duplicate Bibs
○ Validate Bibs
○ Auto-Show Camera on Bib Assignment
(if scanning bibs for dynamic)
○ Clear Search After Check-In
○ Use Group Name During Check In
25
26
RaceDay CheckIn
Dynamic Bib Assignment - RaceDay
CheckIn App
27
Dynamic Bib Assignment - RaceDay
CheckIn App
28
Awesome Reporting!
Post race reporting helps plan for the future.
29
Awesome Reporting!
Post race reporting helps plan for the future.
30
RaceDay
CheckIn App
31
RaceDay
CheckIn App
32
Optimizing RaceDay CheckIn
▷ Enable the Check-In App prior to your event**
▷ Set Settings/Presets to your liking and upload to cloud**
▷ Ensure giveaway inventories are setup
▷ Register/Import yourself into event and test settings**
▷ Arrive to Packet Pick Up Early**
▷ Ensure volunteers/staff download presets from cloud**
▷ Ensure volunteers/staff understand how to use the App**
▷ Monitor check-in periodically if not onsite
▷ Review check-in reports post race
**STRONGLY SUGGESTED
33
34
RaceDay Photos &
Finisher Certificates
Integrated photos.
RaceDay
Photos,
Finisher
Certificates
o Decrease costs associated with hiring expensive photographers and
use RaceDay Photos
o Photos automatically appear alongside each participant’s results
o Watermarking feature to add sponsor value to photos
o Design custom Finisher’s Certificates to make your race results stand
out
35
36
RaceDay Photo Set Up and Upload
37
RaceDay Finisher Certificate Set Up
RaceJoy
Available Through RaceDay Certified Timers
RaceJoy:
Participants
& Spectators
Live Tracking of
participnts’ location
GPS Phone
Tracking of Actual
Position
Families track one another at the race
and from the convenience of their
home!
Progress updates
at every mile
along the course.
No additional
equipment required.
RaceJoy:
Participants
& Spectators
Great opportunity for
sponsor promotion
Real-time Cheer
Sending
Add to your
Thanksgiving theme
Spectator
Cheer Sending
RaceJoy:
Participants
& Spectators
Add to your race
experience with
Thanksgiving
themed sound
files along the
course.
Geo
Cheer Points
RaceJoy:
Participants
& Spectators
RaceJoy:
Race Operations
Track staff,
volunteers, and
participants
RaceDay
Monitoring
Send official race
news
Race
Communications
RaceJoy:
Race
Communications
Steps to
Get Your
Race in
RaceJoy
Check to see if your timer is certified in
RaceJoy for discounted pricing
1. Enable your race 2-4 weeks out from race day
1. Customize Content Sections
1. Load course map (within 2 weeks of race day) and adjust map so
mile markers are consistent with on the ground placement
1. Advanced: Add Geo-based Audio Messages to play at scheduled
points along the course, including Thanksgiving themed cheers!
1. Verify map accuracy and adjust as needed (within week of race)
1. Promote that RaceJoy is available
45
46
The Big Take Home
▷ Ensure you have internet access onsite
▷ Confirm how you are assigning bibs (great time to touch base with your timer)
▷ Enable Check In App and Expo Mode w/ Fast Registration
▷ Ensure you test register yourself and check in *IN ADVANCE*
▷ Train your staff/volunteers
▷ Send out a pre-event email with a QR Code replacement tag
▷ Either use Give-Away inventories OR turn off collection of GiveAway information
▷ Ensure person handling money knows the Offline Payment Password
▷ Offer RaceJoy to differentiate your Turkey Trot
▷ Have an awesome race!
Deliver an efficient and integrated Turkey Trot with the RaceDay Suite!
47
Don’t Serve Mashed
Potatoes without
the Gravy!
Thanks!
Any questions?
General:
Info@runsignup.com
RaceDay Products:
crisp@runsignup.com
RaceJoy:
shelly@runsignup.com
48

More Related Content

More from runsignup

2021: The Year of Hybrid
2021: The Year of Hybrid2021: The Year of Hybrid
2021: The Year of Hybridrunsignup
 
The Nitty-Gritty -Technology Best Practices for Hybrid Events
The Nitty-Gritty -Technology Best Practices for Hybrid EventsThe Nitty-Gritty -Technology Best Practices for Hybrid Events
The Nitty-Gritty -Technology Best Practices for Hybrid Eventsrunsignup
 
Giving Tuesday Donations on GiveSignup
Giving Tuesday Donations on GiveSignupGiving Tuesday Donations on GiveSignup
Giving Tuesday Donations on GiveSignuprunsignup
 
GiveSignup Ticket Events 10/22
GiveSignup Ticket Events 10/22GiveSignup Ticket Events 10/22
GiveSignup Ticket Events 10/22runsignup
 
GiveSignup webinar: Donation Forms with Amanda
GiveSignup webinar: Donation Forms with AmandaGiveSignup webinar: Donation Forms with Amanda
GiveSignup webinar: Donation Forms with Amandarunsignup
 
GiveSignup Ticket Events Webinar 9/24/20
GiveSignup Ticket Events Webinar 9/24/20GiveSignup Ticket Events Webinar 9/24/20
GiveSignup Ticket Events Webinar 9/24/20runsignup
 
Fundraising Campaigns Webinar 9/10/20
Fundraising Campaigns Webinar 9/10/20Fundraising Campaigns Webinar 9/10/20
Fundraising Campaigns Webinar 9/10/20runsignup
 
RunSignup 101 September 202
RunSignup 101 September 202RunSignup 101 September 202
RunSignup 101 September 202runsignup
 
Quick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful Features
Quick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful FeaturesQuick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful Features
Quick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful Featuresrunsignup
 
Hybrid Events (Fall Races, Turkey Trots, and Winter Races)
Hybrid Events (Fall Races, Turkey Trots, and Winter Races)Hybrid Events (Fall Races, Turkey Trots, and Winter Races)
Hybrid Events (Fall Races, Turkey Trots, and Winter Races)runsignup
 
GiveSignup | RunSignup Peer to Peer Fundraising Options
GiveSignup | RunSignup Peer to Peer Fundraising OptionsGiveSignup | RunSignup Peer to Peer Fundraising Options
GiveSignup | RunSignup Peer to Peer Fundraising Optionsrunsignup
 
RaceDay Scoring Refresher
RaceDay Scoring RefresherRaceDay Scoring Refresher
RaceDay Scoring Refresherrunsignup
 
Virtual Results and Bibs
Virtual Results and BibsVirtual Results and Bibs
Virtual Results and Bibsrunsignup
 
Building A Virtual Challenge From Scratch
Building A Virtual Challenge From ScratchBuilding A Virtual Challenge From Scratch
Building A Virtual Challenge From Scratchrunsignup
 
Creating a Virtual Challenge From Scratch - Step 2: Marketing 101
Creating a Virtual Challenge From Scratch - Step 2: Marketing 101Creating a Virtual Challenge From Scratch - Step 2: Marketing 101
Creating a Virtual Challenge From Scratch - Step 2: Marketing 101runsignup
 
Milestones and Badges for Challenges
Milestones and Badges for ChallengesMilestones and Badges for Challenges
Milestones and Badges for Challengesrunsignup
 
Using the RaceDay Suite for Virtual Races
Using the RaceDay Suite for Virtual RacesUsing the RaceDay Suite for Virtual Races
Using the RaceDay Suite for Virtual Racesrunsignup
 
RunSignup: Amplify your Facebook Fundraising Campaign
RunSignup: Amplify your Facebook Fundraising CampaignRunSignup: Amplify your Facebook Fundraising Campaign
RunSignup: Amplify your Facebook Fundraising Campaignrunsignup
 
RaceJoy for Interactive Virtual Races
RaceJoy for Interactive Virtual RacesRaceJoy for Interactive Virtual Races
RaceJoy for Interactive Virtual Racesrunsignup
 
RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0
RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0
RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0runsignup
 

More from runsignup (20)

2021: The Year of Hybrid
2021: The Year of Hybrid2021: The Year of Hybrid
2021: The Year of Hybrid
 
The Nitty-Gritty -Technology Best Practices for Hybrid Events
The Nitty-Gritty -Technology Best Practices for Hybrid EventsThe Nitty-Gritty -Technology Best Practices for Hybrid Events
The Nitty-Gritty -Technology Best Practices for Hybrid Events
 
Giving Tuesday Donations on GiveSignup
Giving Tuesday Donations on GiveSignupGiving Tuesday Donations on GiveSignup
Giving Tuesday Donations on GiveSignup
 
GiveSignup Ticket Events 10/22
GiveSignup Ticket Events 10/22GiveSignup Ticket Events 10/22
GiveSignup Ticket Events 10/22
 
GiveSignup webinar: Donation Forms with Amanda
GiveSignup webinar: Donation Forms with AmandaGiveSignup webinar: Donation Forms with Amanda
GiveSignup webinar: Donation Forms with Amanda
 
GiveSignup Ticket Events Webinar 9/24/20
GiveSignup Ticket Events Webinar 9/24/20GiveSignup Ticket Events Webinar 9/24/20
GiveSignup Ticket Events Webinar 9/24/20
 
Fundraising Campaigns Webinar 9/10/20
Fundraising Campaigns Webinar 9/10/20Fundraising Campaigns Webinar 9/10/20
Fundraising Campaigns Webinar 9/10/20
 
RunSignup 101 September 202
RunSignup 101 September 202RunSignup 101 September 202
RunSignup 101 September 202
 
Quick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful Features
Quick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful FeaturesQuick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful Features
Quick Hits: RunSignup's Most Overlooked, Under-Utilized, and Useful Features
 
Hybrid Events (Fall Races, Turkey Trots, and Winter Races)
Hybrid Events (Fall Races, Turkey Trots, and Winter Races)Hybrid Events (Fall Races, Turkey Trots, and Winter Races)
Hybrid Events (Fall Races, Turkey Trots, and Winter Races)
 
GiveSignup | RunSignup Peer to Peer Fundraising Options
GiveSignup | RunSignup Peer to Peer Fundraising OptionsGiveSignup | RunSignup Peer to Peer Fundraising Options
GiveSignup | RunSignup Peer to Peer Fundraising Options
 
RaceDay Scoring Refresher
RaceDay Scoring RefresherRaceDay Scoring Refresher
RaceDay Scoring Refresher
 
Virtual Results and Bibs
Virtual Results and BibsVirtual Results and Bibs
Virtual Results and Bibs
 
Building A Virtual Challenge From Scratch
Building A Virtual Challenge From ScratchBuilding A Virtual Challenge From Scratch
Building A Virtual Challenge From Scratch
 
Creating a Virtual Challenge From Scratch - Step 2: Marketing 101
Creating a Virtual Challenge From Scratch - Step 2: Marketing 101Creating a Virtual Challenge From Scratch - Step 2: Marketing 101
Creating a Virtual Challenge From Scratch - Step 2: Marketing 101
 
Milestones and Badges for Challenges
Milestones and Badges for ChallengesMilestones and Badges for Challenges
Milestones and Badges for Challenges
 
Using the RaceDay Suite for Virtual Races
Using the RaceDay Suite for Virtual RacesUsing the RaceDay Suite for Virtual Races
Using the RaceDay Suite for Virtual Races
 
RunSignup: Amplify your Facebook Fundraising Campaign
RunSignup: Amplify your Facebook Fundraising CampaignRunSignup: Amplify your Facebook Fundraising Campaign
RunSignup: Amplify your Facebook Fundraising Campaign
 
RaceJoy for Interactive Virtual Races
RaceJoy for Interactive Virtual RacesRaceJoy for Interactive Virtual Races
RaceJoy for Interactive Virtual Races
 
RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0
RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0
RaceDay Rewards: Printable Bibs, Finisher Certificates, and RaceDay Photos 2.0
 

Recently uploaded

The New Cloud World Order Is FinOps (Slideshow)
The New Cloud World Order Is FinOps (Slideshow)The New Cloud World Order Is FinOps (Slideshow)
The New Cloud World Order Is FinOps (Slideshow)codyslingerland1
 
Emil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptx
Emil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptxEmil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptx
Emil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptxNeo4j
 
March Patch Tuesday
March Patch TuesdayMarch Patch Tuesday
March Patch TuesdayIvanti
 
Technical SEO for Improved Accessibility WTS FEST
Technical SEO for Improved Accessibility  WTS FESTTechnical SEO for Improved Accessibility  WTS FEST
Technical SEO for Improved Accessibility WTS FESTBillieHyde
 
UiPath Studio Web workshop series - Day 4
UiPath Studio Web workshop series - Day 4UiPath Studio Web workshop series - Day 4
UiPath Studio Web workshop series - Day 4DianaGray10
 
Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024
Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024
Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024Alkin Tezuysal
 
My key hands-on projects in Quantum, and QAI
My key hands-on projects in Quantum, and QAIMy key hands-on projects in Quantum, and QAI
My key hands-on projects in Quantum, and QAIVijayananda Mohire
 
How to become a GDSC Lead GDSC MI AOE.pptx
How to become a GDSC Lead GDSC MI AOE.pptxHow to become a GDSC Lead GDSC MI AOE.pptx
How to become a GDSC Lead GDSC MI AOE.pptxKaustubhBhavsar6
 
Trailblazer Community - Flows Workshop (Session 2)
Trailblazer Community - Flows Workshop (Session 2)Trailblazer Community - Flows Workshop (Session 2)
Trailblazer Community - Flows Workshop (Session 2)Muhammad Tiham Siddiqui
 
LF Energy Webinar - Unveiling OpenEEMeter 4.0
LF Energy Webinar - Unveiling OpenEEMeter 4.0LF Energy Webinar - Unveiling OpenEEMeter 4.0
LF Energy Webinar - Unveiling OpenEEMeter 4.0DanBrown980551
 
Planetek Italia Srl - Corporate Profile Brochure
Planetek Italia Srl - Corporate Profile BrochurePlanetek Italia Srl - Corporate Profile Brochure
Planetek Italia Srl - Corporate Profile BrochurePlanetek Italia Srl
 
The Importance of Indoor Air Quality (English)
The Importance of Indoor Air Quality (English)The Importance of Indoor Air Quality (English)
The Importance of Indoor Air Quality (English)IES VE
 
TrustArc Webinar - How to Live in a Post Third-Party Cookie World
TrustArc Webinar - How to Live in a Post Third-Party Cookie WorldTrustArc Webinar - How to Live in a Post Third-Party Cookie World
TrustArc Webinar - How to Live in a Post Third-Party Cookie WorldTrustArc
 
Webinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - Tech
Webinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - TechWebinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - Tech
Webinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - TechProduct School
 
From the origin to the future of Open Source model and business
From the origin to the future of  Open Source model and businessFrom the origin to the future of  Open Source model and business
From the origin to the future of Open Source model and businessFrancesco Corti
 
How to release an Open Source Dataweave Library
How to release an Open Source Dataweave LibraryHow to release an Open Source Dataweave Library
How to release an Open Source Dataweave Libraryshyamraj55
 
.NET 8 ChatBot with Azure OpenAI Services.pptx
.NET 8 ChatBot with Azure OpenAI Services.pptx.NET 8 ChatBot with Azure OpenAI Services.pptx
.NET 8 ChatBot with Azure OpenAI Services.pptxHansamali Gamage
 
Keep Your Finger on the Pulse of Your Building's Performance with IES Live
Keep Your Finger on the Pulse of Your Building's Performance with IES LiveKeep Your Finger on the Pulse of Your Building's Performance with IES Live
Keep Your Finger on the Pulse of Your Building's Performance with IES LiveIES VE
 
EMEA What is ThousandEyes? Webinar
EMEA What is ThousandEyes? WebinarEMEA What is ThousandEyes? Webinar
EMEA What is ThousandEyes? WebinarThousandEyes
 
Where developers are challenged, what developers want and where DevEx is going
Where developers are challenged, what developers want and where DevEx is goingWhere developers are challenged, what developers want and where DevEx is going
Where developers are challenged, what developers want and where DevEx is goingFrancesco Corti
 

Recently uploaded (20)

The New Cloud World Order Is FinOps (Slideshow)
The New Cloud World Order Is FinOps (Slideshow)The New Cloud World Order Is FinOps (Slideshow)
The New Cloud World Order Is FinOps (Slideshow)
 
Emil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptx
Emil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptxEmil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptx
Emil Eifrem at GraphSummit Copenhagen 2024 - The Art of the Possible.pptx
 
March Patch Tuesday
March Patch TuesdayMarch Patch Tuesday
March Patch Tuesday
 
Technical SEO for Improved Accessibility WTS FEST
Technical SEO for Improved Accessibility  WTS FESTTechnical SEO for Improved Accessibility  WTS FEST
Technical SEO for Improved Accessibility WTS FEST
 
UiPath Studio Web workshop series - Day 4
UiPath Studio Web workshop series - Day 4UiPath Studio Web workshop series - Day 4
UiPath Studio Web workshop series - Day 4
 
Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024
Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024
Design and Modeling for MySQL SCALE 21X Pasadena, CA Mar 2024
 
My key hands-on projects in Quantum, and QAI
My key hands-on projects in Quantum, and QAIMy key hands-on projects in Quantum, and QAI
My key hands-on projects in Quantum, and QAI
 
How to become a GDSC Lead GDSC MI AOE.pptx
How to become a GDSC Lead GDSC MI AOE.pptxHow to become a GDSC Lead GDSC MI AOE.pptx
How to become a GDSC Lead GDSC MI AOE.pptx
 
Trailblazer Community - Flows Workshop (Session 2)
Trailblazer Community - Flows Workshop (Session 2)Trailblazer Community - Flows Workshop (Session 2)
Trailblazer Community - Flows Workshop (Session 2)
 
LF Energy Webinar - Unveiling OpenEEMeter 4.0
LF Energy Webinar - Unveiling OpenEEMeter 4.0LF Energy Webinar - Unveiling OpenEEMeter 4.0
LF Energy Webinar - Unveiling OpenEEMeter 4.0
 
Planetek Italia Srl - Corporate Profile Brochure
Planetek Italia Srl - Corporate Profile BrochurePlanetek Italia Srl - Corporate Profile Brochure
Planetek Italia Srl - Corporate Profile Brochure
 
The Importance of Indoor Air Quality (English)
The Importance of Indoor Air Quality (English)The Importance of Indoor Air Quality (English)
The Importance of Indoor Air Quality (English)
 
TrustArc Webinar - How to Live in a Post Third-Party Cookie World
TrustArc Webinar - How to Live in a Post Third-Party Cookie WorldTrustArc Webinar - How to Live in a Post Third-Party Cookie World
TrustArc Webinar - How to Live in a Post Third-Party Cookie World
 
Webinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - Tech
Webinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - TechWebinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - Tech
Webinar: The Art of Prioritizing Your Product Roadmap by AWS Sr PM - Tech
 
From the origin to the future of Open Source model and business
From the origin to the future of  Open Source model and businessFrom the origin to the future of  Open Source model and business
From the origin to the future of Open Source model and business
 
How to release an Open Source Dataweave Library
How to release an Open Source Dataweave LibraryHow to release an Open Source Dataweave Library
How to release an Open Source Dataweave Library
 
.NET 8 ChatBot with Azure OpenAI Services.pptx
.NET 8 ChatBot with Azure OpenAI Services.pptx.NET 8 ChatBot with Azure OpenAI Services.pptx
.NET 8 ChatBot with Azure OpenAI Services.pptx
 
Keep Your Finger on the Pulse of Your Building's Performance with IES Live
Keep Your Finger on the Pulse of Your Building's Performance with IES LiveKeep Your Finger on the Pulse of Your Building's Performance with IES Live
Keep Your Finger on the Pulse of Your Building's Performance with IES Live
 
EMEA What is ThousandEyes? Webinar
EMEA What is ThousandEyes? WebinarEMEA What is ThousandEyes? Webinar
EMEA What is ThousandEyes? Webinar
 
Where developers are challenged, what developers want and where DevEx is going
Where developers are challenged, what developers want and where DevEx is goingWhere developers are challenged, what developers want and where DevEx is going
Where developers are challenged, what developers want and where DevEx is going
 

Turkey Trot Technology Master Class

  • 1. Turkey Trot RaceDay Master Class Preparation for the busiest day of the year
  • 2. 2 Thanksgiving Day is the largest running day in the U.S. Are you ready to stand out?
  • 3. 3 The Path to Turkey Day Greatness Bib Assignment • Simplify the bib assignment process RaceDay Registration • Increase race revenue and decrease workload RaceDay Check-In • Improve participants’ onsite experience RaceDay Photos • Provide free participant RaceDay photos efficiently and economically RaceJoy • Live GPS tracking and cheer sending
  • 5. Why Use RunSignup Bib Management? 5 ▷ Streamline the process by sending personalized emails letting registrants know their bib number in advance ▷ Syncs with entire RaceDay Suite for timing/scoring/check-in ▷ Option to automatically assign once someone registers, removing the need to download/upload to assign ▷ Speed up Packet Pick Up when using dynamic assignment with web check-in or the RaceDay CheckIn app
  • 6. Who is Responsible for Assigning Bibs? 6 ▷ This is dependent on your specific event parameters, but it is typically either: ○ Timer ○ Race Director ▷ In either scenario there needs to be communication as to who is assigning and what sequence will be used ▷ Why? ○ If the Race Director orders the bibs, the timer may need to know what sequence so they can order corresponding tags/chips ○ If the timer is providing the bibs, the Race Director will need to know so they don’t stress about how bibs are being assigned Communication between the race director and timer is essential
  • 7. Where in RunSignup Can I Assign Bibs? 7 ▷ Go Race Day ○ Bibs ■ Assign Bibs & Chips ■ Bib Validation ■ Build Bib Labels
  • 9. Schedule & Send a Pre-Race Email with Replacement Tags 9
  • 11. RaceDay Registration o Keep registration open to the last minute to increase race revenue o Bypass the latecomer requests and angst for an easier race week for staff o Offer participants greater flexibility o With improved integration, there’s no manual entry for the timer, reducing workload and streamlining the process 11 Increase Race Revenue by Expanding Your Registration Window
  • 12. 12 1. Ensure there is an internet connection onsite 2. Verify you have a computer/Chromebook/tablet to use 3. Confirm the event on RunSignup has online registration OPEN 1. On your race Dashboard, Navigate to ‘Go Race Day’ (on the left) a. Race Day Registration >> Expo Mode b. Click Enable Private Expo Mode 2. Enter in Expo Mode Password a. used once per device to access Expo Mode 3. Enter in Offline Payment Password a. used each time someone wants to pay with cash/check 4. Enable Fast Registration for Expo Mode a. Navigate to: Race >> Registration >>Fast Registration Options b. Click ‘Enable fast registration on expo mode registration’ Using RaceDay Registration
  • 13. 13
  • 14. 14
  • 15. 15
  • 16. 16
  • 17. 17
  • 18. 18
  • 19. 19
  • 22. RaceDay CheckIn App o Improve race site logistics ○ Quickly scale to meet event demands o Reduce the number of volunteers needed at Packet Pick Up o Automated integration to RunSignup’s Scoring creates greater internal efficiencies 22 Create a simplified and efficient packet pickup experience
  • 23. 23 1. Ensure there is an internet connection onsite 2. Verify you have Chromebook/tablet/phone to use 3. Download the RaceDay Check In App to your device 1. On your race Dashboard, Navigate to ‘Go Race Day’ (on the left) a. Race Day CheckIn >> CheckIn App 2. Enter in Shared Password a. used once per device to access CheckIn App 3. Ensure CheckIn is enabled for the dates needed 4. Open App, log in to your event and update settings for the event a. Search event name >> Click Event >> Enter Password b. Hit 3 lines in top left >> Click Settings c. Change/Update Presets and Upload Configuration to Cloud d. All other devices can download your app settings using the same process, but clicking ‘Use [Configuration Name]’ Using RaceDay Check In App
  • 24. Setting up the RaceDay CheckIn App is Easy Check-InFind Event Update Settings 24 Enable App
  • 25. Individual ● Require Bib ● Skip Group Bib ● Other Fields ‘On’ ○ Require Waiver ○ Bib Number ○ Age (If dynamically assigning) ○ Gender ○ Giveaway ○ Prevent Duplicate Bibs ○ Validate Bibs ○ Auto-Show Camera on Bib Assignment (if scanning bibs for dynamic) ○ Clear Search After Check In Suggested Presets Relay (if using Group Bib Assignment**) ● Skip Bib** ● Require Group Bib** ● Other Fields ‘On’ ○ Require Waiver ○ Group Bib Number** ○ Group Name ○ Age (If dynamically assigning) ○ Gender ○ Giveaway ○ Prevent Duplicate Bibs ○ Validate Bibs ○ Auto-Show Camera on Bib Assignment (if scanning bibs for dynamic) ○ Clear Search After Check-In ○ Use Group Name During Check In 25
  • 27. Dynamic Bib Assignment - RaceDay CheckIn App 27
  • 28. Dynamic Bib Assignment - RaceDay CheckIn App 28
  • 29. Awesome Reporting! Post race reporting helps plan for the future. 29
  • 30. Awesome Reporting! Post race reporting helps plan for the future. 30
  • 33. Optimizing RaceDay CheckIn ▷ Enable the Check-In App prior to your event** ▷ Set Settings/Presets to your liking and upload to cloud** ▷ Ensure giveaway inventories are setup ▷ Register/Import yourself into event and test settings** ▷ Arrive to Packet Pick Up Early** ▷ Ensure volunteers/staff download presets from cloud** ▷ Ensure volunteers/staff understand how to use the App** ▷ Monitor check-in periodically if not onsite ▷ Review check-in reports post race **STRONGLY SUGGESTED 33
  • 34. 34 RaceDay Photos & Finisher Certificates Integrated photos.
  • 35. RaceDay Photos, Finisher Certificates o Decrease costs associated with hiring expensive photographers and use RaceDay Photos o Photos automatically appear alongside each participant’s results o Watermarking feature to add sponsor value to photos o Design custom Finisher’s Certificates to make your race results stand out 35
  • 36. 36 RaceDay Photo Set Up and Upload
  • 39. RaceJoy: Participants & Spectators Live Tracking of participnts’ location GPS Phone Tracking of Actual Position Families track one another at the race and from the convenience of their home!
  • 40. Progress updates at every mile along the course. No additional equipment required. RaceJoy: Participants & Spectators Great opportunity for sponsor promotion
  • 41. Real-time Cheer Sending Add to your Thanksgiving theme Spectator Cheer Sending RaceJoy: Participants & Spectators
  • 42. Add to your race experience with Thanksgiving themed sound files along the course. Geo Cheer Points RaceJoy: Participants & Spectators
  • 43. RaceJoy: Race Operations Track staff, volunteers, and participants RaceDay Monitoring
  • 45. Steps to Get Your Race in RaceJoy Check to see if your timer is certified in RaceJoy for discounted pricing 1. Enable your race 2-4 weeks out from race day 1. Customize Content Sections 1. Load course map (within 2 weeks of race day) and adjust map so mile markers are consistent with on the ground placement 1. Advanced: Add Geo-based Audio Messages to play at scheduled points along the course, including Thanksgiving themed cheers! 1. Verify map accuracy and adjust as needed (within week of race) 1. Promote that RaceJoy is available 45
  • 46. 46 The Big Take Home ▷ Ensure you have internet access onsite ▷ Confirm how you are assigning bibs (great time to touch base with your timer) ▷ Enable Check In App and Expo Mode w/ Fast Registration ▷ Ensure you test register yourself and check in *IN ADVANCE* ▷ Train your staff/volunteers ▷ Send out a pre-event email with a QR Code replacement tag ▷ Either use Give-Away inventories OR turn off collection of GiveAway information ▷ Ensure person handling money knows the Offline Payment Password ▷ Offer RaceJoy to differentiate your Turkey Trot ▷ Have an awesome race! Deliver an efficient and integrated Turkey Trot with the RaceDay Suite!
  • 47. 47 Don’t Serve Mashed Potatoes without the Gravy!

Editor's Notes

  1. Ask the audience..,., HOW MANY RACE ORGANIZERS, HOW MANY TIMERS Ask to hold questions until the end to make sure we have time to get through the presentation. Clearly define what were here to talk about, who’s used it.. Crisp keep to 15 minutes James to 8-10 Avery to 12
  2. More races, More competition: Means the bar has changed and continues to change. Participants: expect packet pickup to go smoothly, to be able to change things easily, to get results, to be able to be tracked by others. Spectators: are more an more part of the race experience and will be very public if the race logistics are not easy. They want information about their participant in a timely manner. With growing expectations, profits continue to be squeezed. So, races are figuring out ways to increase revenue through new revenue opportunities, or through reducing costs and creating greater efficienices. --------- More races, More competition: Means the bar has changed and continues to change. Participants: expect packet pickup to go smoothly, to be able to change things easily, to get results, to be able to be tracked by others. Spectators: are more an more part of the race experience and will be very public if the race logistics are not easy. They want information about their participant in a timely manner. spectators through social media have an avenue to communicate during the race, larger audience than just those who are running, both positive and negative, their experience matters too ⅘. With growing expectations, profits continue to be squeezed. So, races are figuring out ways to increase revenue through new revenue opportunities, or through reducing costs and creating greater efficienices. Please hold questions to the end -
  3. Using technology to address the race day challenges and create opportunities to increase revenue and differentiate your overall race day experience. Something about most of these will be things your timer will bring to the table. But it is important that race organizers are aware of these tools since they will have a big impact on their revenue and race day experience. Make Money or save Money - increase revenue or reduce costs Ease - Streamline and/or Simplify your participant/spectator/staff experience Superior - how are you improving the quality of your RD experince for athletes and spectators Different - how do you differentiate yourself from all the other events in a crowded market
  4. Before we get going into it: How many RD’s (hands) how many of you assign your own bibs? How many have assigned bibs through RSU? How Many Timers (hands) I know you assign bibs regularly How many have assigned bibs through RSU?
  5. Can even have QR or bar codes printed on the bib for faster assignment with the check in app
  6. Assign Bibs and Chips This is where you ave several options for assigning Bib and Chips to individuals and Teams Bib Validation Used to limit the re-use of a number Ex: if you made personalized bibs and Bib #123 John Smith Defers, his bib DOES NOT go back into the bib pool for reassignment Only suggest using this if you have personalized bibs Build Bib Labels Used to create a printable PDF document of bib labels with customizable layouts that pull from your participant database
  7. This screen is your Bib Management screen Under GO Race Day Bibs Assign Bibs
  8. What we mean by Race Day Registration: How kiosk mode expo mode signup app
  9. benefits from the tech platform make more money, late reg fees ease - participants have a better experience, staff have easier time superior experience for athletes
  10. If you’re worried about managing shirts...
  11. RD Check in - I’m a timer and this is the coolest tool to me that RSU has. Your participants expect things to move fast. App/Web checkin, no longer paper forms These 3 products are all integrated. Creating a cohesiveness, manual search, QR/bar code scanning
  12. Turn on more phones, create additional lines for participant check in
  13. Mobile app uses 3g, so no need for wifi hotspot in my experience does not use up that much data New app does NOT download everyone in the participant list at once, you will only see 100 registrants, however there is a dynamic search that pulls data instantaneously. You will need internet to run this app Uses camera for scanning of pre-event email Bar/QR Code for quick search Allows for scanning of Bar/QR code for bib dynamic bib assignment (more on this in the next talk) Implementation: have volunteers download, your staff downloads, purchase some iPod touch with forward/rear facing cameras and use a Mifi Can PW lock the device so settings can’t be changed
  14. On the second screenshot mention that bib numbers can be assigned dynamically (or at time of check in) manually or by again scanning a bar code or QR code on the bib
  15. On the second screenshot mention that bib numbers can be assigned dynamically (or at time of check in) manually or by again scanning a bar code or QR code on the bib
  16. Things to remember: If you make major changes to the database in RSU, like adding/removing bib numbers to lots of registrants OR if you haven’t used the app since last year’s event - DELETE DATABASE and search for
  17. Photos - small group meeting Wednesday afternoon session Talk about finishers certificates
  18. Add superior to the left here as point 3
  19. Progress alerts at every mile without timing equipment or costly tracking device. Participant receives in audio format. Spectator receives as in-app notification. Spectators watch participant in map view and can plan where to meet up with them. Not a simulator or estimator. Spectators encourage and communicate with participants with audio cheer sending. Relay teams track team and per leg performance. Manual entry option. Geo Cheer points kick it up a notch with race-scheduled audio files at selected points on the course.
  20. Race Day Monitoring: At a glance view of those using RaceJoy Progress board Staff Tracking Off Course alerts Route Replay Official Race Communications Tool Official race news to all Send audio messages directly to individual or groups of participants Custom content sections (General, Schedule, FAQ) Sponsor Promotion Creative and powerful sponsor promotion with engaged audience.
  21. Race Day Monitoring: At a glance view of those using RaceJoy Progress board Staff Tracking Off Course alerts Route Replay Official Race Communications Tool Official race news to all Send audio messages directly to individual or groups of participants Custom content sections (General, Schedule, FAQ) Sponsor Promotion Creative and powerful sponsor promotion with engaged audience.