Race DayRegistrationinfo@runsignup.com                     1
Agenda• What are the needs?         Runner Registration – Smartphones & Kiosks• Race Day Overview• Runner Registration    ...
Race Day Registration Needs• Attract Runners  • Leave Registration open until the race begins  • Let them use their smart ...
Solution Overview• Runner Registration  • Home computer before they leave for the race  • Smartphone on the way to the rac...
ParticipantsYour Website               RegisterRegister             Run                     Race!                         ...
Runner Registration – Smartphones & Kiosks                 Bib Assignment – Pre or Dynamic                 Bib Handout – B...
Runner Registration• Pre-Registration period  • Cut off Registration a day or more before the race.     • Create Bib Numbe...
Enable Race Day Registration• Enable Kiosk Mode• Set Registration Periods• Race Info -> Race Day                          ...
Kiosks• Any device with a browser  • Smartphones, Tablets, Chromebooks, Netbooks, Laptops, etc.  • Keyboards are nice for ...
Runner Registration – Smartphones & Kiosks                 Bib Assignment – Pre or Dynamic                  Bib Handout – ...
Bib Assignment• RunSignUp Bib # Options  • Assign as people register  • Assign in Bulk  • Manually Assign  • Import Bib Nu...
Assign Bibs at Registration Time• Each runner gets a bib assigned when they  register online• Pick starting bib Number• Sh...
Bulk Bib Assignment•   Assign bibs for one or more events (5K and 10K)•   Starting Bib #, ascending or descending•   Chose...
Manually Assign Bibs• List all participants and enter bib and chip numbers                                                ...
Import Bib Numbers•   Download the Participant List csv•   Enter bib numbers in Excel•   Save as CSV•   Import            ...
Dynamic Bib Assignment• Designed for Store, Expo and Race Day bib handout• Volunteers can type bib # as handed out• Bar Co...
Runner Registration – Smartphones & Kiosks                   Bib Assignment – Pre or Dynamic                   Bib Handout...
Bib Handout Decisions• Custom Printed Bibs• Printing Labels• Dynamic Bib Assignment•   Running Store Handout•   Group Hand...
Labels – Custom Printed Bibs• Custom Printed Bibs  •   Ideal for sold out races where there is enough time to order  •   E...
Printing Labels• Avery 5160 Labels get Printed• Stick on Bibs• RunSignUp Bib Printout Utility  • Under Participant -> Repo...
Printing Labels• Avery 5160 Labels – Amazon ~$20 for 3,000  • http://www.amazon.com/Avery-White-Mailing-Labels-    Printer...
Dynamic Bib Assignment                     Dynamic Bib Assignment Store Pickup            Expo Pickup             Race Day...
RunSignUp Dynamic Bib Assignment• Bib Assignment on laptop, Chromebook, Tablet or mobile  phone.• Laptops and Chromebooks ...
Check-In Screen•   Many options for Bibs & Checkin•   Pick Columns•   Filter data by event•   Hide people checked in•   Pi...
Bib Handout Page•   Based on setup•   Big buttons for mobile•   Quick Edit/Check-In•   Bib Number can be bar coded in.    ...
No Bib Races• Simply do checkin• Include Giveaways & Store items• Take Cash Payments                                    26
2-Step Race Day LayoutBib Assignmentwith bar code                 Paper – bib handout,     Bib Handout from               ...
One Step Race Day LayoutMobile Reg –     Kiosk registration –Bib Assignment   Enter bib # at end of    Bib Handout fromwit...
Bib Handout Summary•   Complete bib handout enablement•   Bib Assignment options•   Printing Bib Label Utility•   Dynamic ...
Runner Registration – Smartphones & Kiosks                     Bib Assignment – Pre or Dynamic                     Bib Han...
Participant & Result Syncing  • Scoring System provides the “hub” of information sharing  • All connections made with REST...
Timing Software Syncing• RunScore  • Today RunScore has full Participant syncing capability.       • Changes made in eithe...
Runner Registration – Smartphones & Kiosks                  Bib Assignment – Pre or Dynamic                  Bib Handout –...
Results Display• Beautiful, searchable  Results• Timers can post using  the API or uploading  CSV files• Results Widgets c...
Results Notification• Runner, Friends and Family can register for free notification  when results are posted• Email of TXT...
Summary• Complete, Open Race Day Registration System           Runner Registration – Smartphones & Kiosks                B...
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Race dayregistration

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Race dayregistration

  1. 1. Race DayRegistrationinfo@runsignup.com 1
  2. 2. Agenda• What are the needs? Runner Registration – Smartphones & Kiosks• Race Day Overview• Runner Registration Bib Assignment – Pre or Dynamic • Kiosks• Pre-Assigned Bibs• Dynamic Bib Assignment Bib Handout – Bar Code Readers• Synching with the Timer• Adding Results Timer Integration – Participant Syncing• Adding Notification Timer Integration – Results & Notifications 2
  3. 3. Race Day Registration Needs• Attract Runners • Leave Registration open until the race begins • Let them use their smart phones or kiosks to register • Self Registration gives them control and lets them use credit cards • View Results on Kiosks on their own smartphones • Sign up for Notification services for results• Easier Administration • No need to read handwritten applications and type in data • Record all important information from the runner in one place • Sync information between Registration, Timer, and Results • Fast and accurate bib assignment• Dynamic Bib Assignment 3 • Enable packet pickup at any location – eg. Multiple running stores
  4. 4. Solution Overview• Runner Registration • Home computer before they leave for the race • Smartphone on the way to the race • Kiosks at the race – Credit card or Cash• Dynamic Bib Assignment & Pickup • Assign bibs as they are picked up • In running stores, at Expo, at Running Club meetings • Race Morning – Bib Assignment • Scan bib barcodes, enter by hand, or “Check-in” for Mud & Color Runs• Timer • Participant Synching 4 • Results Posting
  5. 5. ParticipantsYour Website RegisterRegister Run Race! Timing System Finish Line Chronotrack, M yLaps, Bibs &Your Website Time Scoring System Machine, etc. Results and Notifications on Website, Mobile, TXT, Email, Facebook and Twitter. Results Results
  6. 6. Runner Registration – Smartphones & Kiosks Bib Assignment – Pre or Dynamic Bib Handout – Bar Code Readers Timer Integration – Participant Syncing Timer Integration – Results & NotificationsRUNNER REGISTRATION 6
  7. 7. Runner Registration• Pre-Registration period • Cut off Registration a day or more before the race. • Create Bib Numbers and Put together bibs and packets for pickup before and at the race • Re-Open Registration on Race Day (midnight?) • Enables home, smartphone and kiosk registration options • Separate Tables for Bib Pickup – Pre-Registered and Race Day• Dynamic Bib Assignment • Assign bibs when they are picked up • No differentiation of pre-registration and race day• Shades of grey – can do some combination, or rolling date • Race Day packet pickup might have two tables that are Before 7 Tuesday Noon and After Tuesday Noon for example.
  8. 8. Enable Race Day Registration• Enable Kiosk Mode• Set Registration Periods• Race Info -> Race Day 8
  9. 9. Kiosks• Any device with a browser • Smartphones, Tablets, Chromebooks, Netbooks, Laptops, etc. • Keyboards are nice for most users• Simplified, fast User Interface 9
  10. 10. Runner Registration – Smartphones & Kiosks Bib Assignment – Pre or Dynamic Bib Handout – Bar Code Readers Timer Integration – Participant Syncing Timer Integration – Results & NotificationsBIB ASSIGNMENT 10
  11. 11. Bib Assignment• RunSignUp Bib # Options • Assign as people register • Assign in Bulk • Manually Assign • Import Bib Numbers from spreadsheet • Dynamic Assignment • From RunScore or Race Director 11
  12. 12. Assign Bibs at Registration Time• Each runner gets a bib assigned when they register online• Pick starting bib Number• Share bibs with multiple events (5K and 10K)• Or pick a starting number for each event• Auto-skips any previously assigned bib numbers 12
  13. 13. Bulk Bib Assignment• Assign bibs for one or more events (5K and 10K)• Starting Bib #, ascending or descending• Chose Alphabetic or Date assignment policy• Overwrite pre-existing bibs (or not) 13
  14. 14. Manually Assign Bibs• List all participants and enter bib and chip numbers 14
  15. 15. Import Bib Numbers• Download the Participant List csv• Enter bib numbers in Excel• Save as CSV• Import 15
  16. 16. Dynamic Bib Assignment• Designed for Store, Expo and Race Day bib handout• Volunteers can type bib # as handed out• Bar Code Readers if bibs have bar codes • Chomebook with USB Barcode reader http://idautomation.com/cart/IDAutomation- USB-Barcode-Scanner-with-DataBar-in-Black-P758.aspx 16
  17. 17. Runner Registration – Smartphones & Kiosks Bib Assignment – Pre or Dynamic Bib Handout – Bar Code Readers Timer Integration – Participant Syncing Timer Integration – Results & NotificationsBIB HANDOUT 17
  18. 18. Bib Handout Decisions• Custom Printed Bibs• Printing Labels• Dynamic Bib Assignment• Running Store Handout• Group Handout• Expo Handout• Race Day Handout 18
  19. 19. Labels – Custom Printed Bibs• Custom Printed Bibs • Ideal for sold out races where there is enough time to order • Extra expense • Download CSV from RunSignUp after Bib Assignment • Forward to Bib Company for Custom Printing • http://shop.marathononline.com/ • http://bibnumbers.eventsonline.ca/site/personalize • http://shop.marathononline.com/options.aspx • http://www.runningcount.com/bib-number- products.php?category=6 19
  20. 20. Printing Labels• Avery 5160 Labels get Printed• Stick on Bibs• RunSignUp Bib Printout Utility • Under Participant -> Reports • Customize form • Text • ? Insert a field from the database • Output PDF formatted for 5160 labels 20
  21. 21. Printing Labels• Avery 5160 Labels – Amazon ~$20 for 3,000 • http://www.amazon.com/Avery-White-Mailing-Labels- Printers/dp/B00006B8FZ/ref=sr_1_1?ie=UTF8&qid=1362861258 &sr=8-1&keywords=avery+5160• Printing Labels Suggestions • Print in alphabetical order • Put bibs in hanging folders ordered by last name• General Guidelines • Best setup is 2 volunteers • Can do ~100 bibs in 5-10 minutes 21
  22. 22. Dynamic Bib Assignment Dynamic Bib Assignment Store Pickup Expo Pickup Race Day Pickup Store Pickup Expo Pickup Race Day Pickup Store Pickup Expo Pickup Race Day Pickup Multiple Stores Multiple Pickup Lines Each station has batch of bibs Assign bib to each runner 22 Write name on bib – especially for family pickups!
  23. 23. RunSignUp Dynamic Bib Assignment• Bib Assignment on laptop, Chromebook, Tablet or mobile phone.• Laptops and Chromebooks work with Bar Code scanners for bib reading.• Find under Race Info –> Race Day Registration• Enable others to do check-in under Customize -> Participant Display • Ensures security in information access 23
  24. 24. Check-In Screen• Many options for Bibs & Checkin• Pick Columns• Filter data by event• Hide people checked in• Pick Editing Options• Pick Device type• Sort by registration date• Sort by name• Search by name and bib 24
  25. 25. Bib Handout Page• Based on setup• Big buttons for mobile• Quick Edit/Check-In• Bib Number can be bar coded in. 25
  26. 26. No Bib Races• Simply do checkin• Include Giveaways & Store items• Take Cash Payments 26
  27. 27. 2-Step Race Day LayoutBib Assignmentwith bar code Paper – bib handout, Bib Handout from Data entry from paperscanner Bins/hanging folders Race Day Pre-Registration Registration Bib Pickup Bib Pickup Kiosk Station for Race Day Entry 27 Pre-Registrants Race Day Registrants
  28. 28. One Step Race Day LayoutMobile Reg – Kiosk registration –Bib Assignment Enter bib # at end of Bib Handout fromwith bar code RegistrationScanner Bins/hanging folders Race Day Kiosk Pre-Registration Registration & Bib Pickup Bib Pickup 28 Race Day Registrants Pre-Registrants
  29. 29. Bib Handout Summary• Complete bib handout enablement• Bib Assignment options• Printing Bib Label Utility• Dynamic Bib Handout • Stores • Expo • Race Day 29
  30. 30. Runner Registration – Smartphones & Kiosks Bib Assignment – Pre or Dynamic Bib Handout – Bar Code Readers Timer Integration – Participant Syncing Timer Integration – Results & NotificationsTIMER SYNCING 30
  31. 31. Participant & Result Syncing • Scoring System provides the “hub” of information sharing • All connections made with REST based Open API that any vendor can implement • Allows timers to mix and match Registration, Results, TIming and Scoring systems Participant Registration Results Notification Future Potential Xacte, Athlinks, RaceIt, Cool Running, Chronotrack, MyLaps…Timing Systems 31Chronotrack, MyLaps, Time & TimeMachine, etc. Bib/Chip Scoring Systems
  32. 32. Timing Software Syncing• RunScore • Today RunScore has full Participant syncing capability. • Changes made in either RunSignUp or RunScore are synced with the other one automatically if you have checked the “sync” option in RunScore. • Runners registering on race morning are automatically downloaded into RunScore. • Full Results Syncing.• Race Director • Today, Race Director only has Participant Download • Timers must click to do incremental downloads • Must upload a csv manually for results • Expect a Spring Release 2013 for full capabilities• Others • Some others like Best Racing are doing integration with the Open API to enable some or all of the features of the above timer packages. 32 • Can always default to csv upload and download.
  33. 33. Runner Registration – Smartphones & Kiosks Bib Assignment – Pre or Dynamic Bib Handout – Bar Code Readers Timer Integration – Participant Syncing Timer Integration – Results & NotificationsRESULTS & NOTIFICATIONS 33
  34. 34. Results Display• Beautiful, searchable Results• Timers can post using the API or uploading CSV files• Results Widgets can be displayed on timer’s website & race website• Customize the look and feel 34
  35. 35. Results Notification• Runner, Friends and Family can register for free notification when results are posted• Email of TXT• Coming integration with Xacte and Athlinks by Summer, 2013 35
  36. 36. Summary• Complete, Open Race Day Registration System Runner Registration – Smartphones & Kiosks Bib Assignment – Pre or Dynamic Bib Handout – Bar Code Readers Timer Integration – Participant Syncing 36 Timer Integration – Results & Notifications

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