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3 the-accounting-information-systems

Debit Credit Systems

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3 the-accounting-information-systems

  1. 1. Chapter 3: The Accounting Information Systems Intermediate Accounting, 11th ed. Kieso, Weygandt, and Warfield Prepared by Jep Robertson New Mexico State University
  2. 2. <ul><li>Understand basic accounting terminology. </li></ul><ul><li>Explain double entry rules. </li></ul><ul><li>Identify steps in the accounting cycle. </li></ul><ul><li>Record transactions in journals, post to ledger accounts, and prepare a trial balance. </li></ul>After studying this chapter, you should be able to: Chapter 3: The Accounting Information Systems
  3. 3. <ul><li>Explain the reasons for preparing adjusting entries. </li></ul><ul><li>Prepare closing entries. </li></ul><ul><li>Explain how inventory accounts are adjusted at year-end. </li></ul><ul><li>Prepare a 10-column work sheet. </li></ul>Chapter 3: The Accounting Information Systems
  4. 4. <ul><li>Accounting data is represented by the following relationship among the assets, liabilities and owners’ equity of a business: </li></ul><ul><ul><ul><li>Assets = Liabilities + Owners’ Equity </li></ul></ul></ul><ul><li>The equation must be in balance after every recorded transaction in the system. </li></ul>The Basic Accounting Equation
  5. 5. <ul><li>Accounting information is based on the double entry system . </li></ul><ul><li>An account is an arrangement of transactions affecting a given asset, liability or other element. </li></ul><ul><li>Under this system, the two-sided effect of a transaction is recorded in the appropriate accounts. </li></ul><ul><li>The recording is done by means of a “debit-credit” convention (set of rules) applying to all accounts. </li></ul>The Double Entry System
  6. 6. The Double Entry System The system records the two-sided effect of transactions Transaction Two-sided effect Bought furniture for cash Decrease in one asset Increase in another asset Took a loan in cash Increase in an asset Increase in a liability
  7. 7. The Double Entry System Note that the accounting equation equality is maintained after recording each transaction.
  8. 8. The Account and the Debit-Credit Convention Asset Expense Debit Debit Revenue Liability Equity Credit Credit Credit Normal balance in account
  9. 9. Expanded Basic Equation and Debit/Credit Rules and Effects
  10. 10. The Debit-Credit Convention <ul><li>Debit entries in an asset account </li></ul><ul><li>Debit entries in an expense account </li></ul><ul><li>Credit entries in a liability account </li></ul><ul><li>Credit entries in equity account </li></ul><ul><li>Credit entries in a revenue account </li></ul><ul><li>Credit entries in an asset account </li></ul><ul><li>Credit entries in an expense account </li></ul><ul><li>Debit entries in a liability account </li></ul><ul><li>Debit entries in equity account </li></ul><ul><li>Debit entries in a revenue account </li></ul>Balance increases Balance decreases
  11. 11. Ownership (Equity) Structure Owners’ Equity Net Income Investments by Owners + Net Loss Dividends or Withdrawals -
  12. 12. <ul><li>1. Analyze the transaction </li></ul><ul><li>2. Journalize the transaction </li></ul><ul><li>3. Post the transaction to accounts in ledger </li></ul><ul><li>4. Prepare the (unadjusted) trial balance </li></ul><ul><li>5. Prepare necessary adjusting journal entries </li></ul><ul><li>6. Prepare the adjusted trial balance </li></ul><ul><li>7. Prepare financial statements </li></ul><ul><li>8. Prepare closing journal entries for the year </li></ul><ul><li>9. Prepare the post-closing trial balance </li></ul>The Accounting Cycle: Steps
  13. 13. The Accounting Cycle: Steps End Adjusting Journal Entries Financial Statements Closing Entries Start over 7 6 5 8 Adjusted Trial Balance Post-Closing Trial Balance 9 Begin Accounting period Unadjusted Trial Balance 4 Originating Journal Entries 2 Post to Ledger 3
  14. 14. <ul><li>Adjusting entries are needed for: </li></ul><ul><li>Recognizing revenue for the period. </li></ul><ul><li>Matching expenses with revenues they helped generate. </li></ul><ul><li>Adjusting entries are required every time financial statements are prepared. </li></ul>Adjusting Journal Entries
  15. 15. Adjusting Entries: Recognizing Revenue Adjusting Unearned Revenue Recording Accrued Revenue Revenues received in cash and recorded as liabilities Revenues earned but not yet recorded in books
  16. 16. Adjusting Entries: Matching Expenses Adjusting Prepayments for Expenses Recording Accrued Expense Prepayments made in cash and recorded as assets Expense incurred but not yet recorded in books
  17. 17. <ul><li>Closing entries are made to close all nominal accounts (revenue and expense accounts) for the year. </li></ul><ul><li>Real (or Permanent) accounts (balance sheet accounts) are not closed. </li></ul><ul><li>Dividend account is closed to Retained Earnings account. </li></ul>Closing Journal Entries
  18. 18. Scheme of Closing Entries Dividends 4 Ret. Earnings Revenue 2 Income Summary Expense 1 3
  19. 19. <ul><li>In a periodic inventory system , closing entries are made to record cost of goods sold and ending inventory. </li></ul><ul><li>In a perpetual inventory system , such entries are not required. </li></ul>Closing Entries: Periodic Inventory System
  20. 20. <ul><li>A worksheet is a multiple column form that may be used in the adjustment process and in preparing financial statements. </li></ul><ul><li>The use of a worksheet is optional and not a permanent accounting record. </li></ul><ul><li>The worksheet does not replace the financial statements. </li></ul>Using a Worksheet
  21. 21. <ul><li>Prepare a trial balance on the worksheet. </li></ul><ul><li>Enter the adjustments in the adjustments column. </li></ul><ul><li>Enter adjusted balances in the adjusted trial balance columns. </li></ul><ul><li>Extend adjusted trial balance amounts to appropriate financial statement columns. </li></ul><ul><li>Total the statement columns, compute net income (loss), and complete the worksheet. </li></ul>Steps in Preparing a Worksheet
  22. 22. COPYRIGHT Copyright © 2004 John Wiley & Sons, Inc. All rights reserved. Reproduction or translation of this work beyond that permitted in Section 117 of the 1976 United States Copyright Act without the express written permission of the copyright owner is unlawful. Request for further information should be addressed to the Permissions Department, John Wiley & Sons, Inc. The purchaser may make back-up copies for his/her own use only and not for distribution or resale. The Publisher assumes no responsibility for errors, omissions, or damages, caused by the use of these programs or from the use of the information contained herein.

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Debit Credit Systems


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