THE LIBRARY’S ROLE
We are the last step to graduate!
Preparing your manuscript for long-term research
use; layering a scholarly apparatus
Guidance on copyright + plagiarism concerns
Preservation + access
STEPS TO DEPOSIT
1. Register intent in Banner *
2. Remove holds, complete voluntary exit surveys*
3. Upload final, formatted PDF version
4. Submit signed Approval Page
* Do before defense or EO review
BEFORE THE END OF THE BUSINESS DAY:
1. You must have uploaded your dissertation
2. You must have submitted your Approval Page
These *may* be done on the last day but it will still
take 2-3 days for the library to review your submission.
YOU WILL GET CREDIT FOR UPLOADING PRIOR
TO THE DEADLINE.
Follow the style guide for your discipline
(Chicago, MLA, APA, ACS)
Consistent margins, pagination, text alignment
Prepare digital projects according to department
guidelines and consult with the library regarding
LaTeX template available on the library website
Follow the required page sequence carefully:
Title Page (counted in pagination but suppressed)
Copyright Page (page ii)
Approval Page – unsigned (page iii)
Abstract (page iv)
Preface, Dedication, Foreword, etc. (optional)
Table of Contents
List of Figures/Tables/Illustrations
IMAGES, TABLES, FIGURES
May be inserted into the text or grouped together
at the end.
Numbered and captioned, including source
information if reproduced from another publication.
Color or B&W
Unless absolutely necessary, use low-resolution
images and compress to avoid large files.
You hold the copyright to your dissertation or
thesis from the moment of creation. The University
makes no claim; you assign a non-exclusive license
to distribute to ProQuest + CUNY Academic Works.
Registering your copyright is optional but useful if
you plan to resolve disputes through litigation.
Balance of your rights and others’ rights.
FAIR USE + PERMISSIONS
Section 107 of the U.S. Copyright Act provides
for the reuse of existing work without permission
under certain conditions, and it forms the legal basis
of our work as scholars and critics.
Evaluate on a case-by-case basis; there is no
It is your responsibility to assess whether a claim
of “fair use” can be made, or if you should seek formal
Did your publication agreement allow you to
retain the copyright for your own work?
YES: No permission necessary, but your
contract may require you to include a formal
citation to the published work.
NO: You must request permission from the
publisher to reproduce the material in your
dissertation or thesis.
Delayed release of the full-text
Remains available to the Graduate Center
community and researchers through ILL
Choose between immediate access,
6-month, 1-year, 2-year delay
Renewable upon request; separate settings in
ProQuest vs. CUNY Academic Works
Determine what the “deliverables” will be
Online components (e.g., a website) will be
archived by the library using Archive-It and
Upload data, code as Supplementary Files in
.zip format – no size limit, any number of files
Include a manifest of technologies used
Final confirmation email is sent to your
Graduate Center email address
The Library notifies the Registrar that you’ve
deposited your dissertation or thesis
If you need proof of completion before the degree
date, visit the Registrar’s Office (7th floor)
That’s it! You’re officially done.