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DISSERTATIONS
& THESES DEPOSIT
INFORMATION SESSIONS
ROXANNE SHIRAZI
DISSERTATION RESEARCH LIBRARIAN
INTRODUCTIONS
THE LIBRARY’S ROLE
 We are the last step to graduate!
 Preparing your manuscript for long-term research
use; layering a ...
STEPS TO DEPOSIT
STEPS TO DEPOSIT
1. Register intent in Banner *
2. Remove holds, complete voluntary exit surveys*
3. Upload final, formatt...
DEADLINES
BEFORE THE END OF THE BUSINESS DAY:
1. You must have uploaded your dissertation
2. You must have submitted your ...
FORMATTING
FORMATTING
 Follow the style guide for your discipline
(Chicago, MLA, APA, ACS)
 Consistent margins, pagination, text al...
PRELIMINARY PAGES
Follow the required page sequence carefully:
Title Page (counted in pagination but suppressed)
Copyright...
TITLE PAGE
COPYRIGHT PAGE
 page ii
 indicates the
rightsholder
 choose:
Creative Commons
license or All Rights
Reserved
APPROVAL PAGE
 page iii
 include your name
 unsigned in PDF
 print this page only;
Chair + EO sign
(Advisor signs for
...
ABSTRACT
 page iv
 title, author, advisor
 no word limit
 give thanks
 list funding sources
 prior publications
ACKNOWLEDGEMENTS
ACKNOWLEDGEMENTS
 Include References
or Bibliography
 Can be as detailed
or simple as you like
TABLE OF CONTENTS
 Include References
or Bibliography
 Can be as detailed
or simple as you like
TABLE OF CONTENTS
FIGURES, TABLES, ETC.
 Include figure
number, caption,
page number.
 Create separate
lists for each:
illustrations, tabl...
IMAGES, TABLES, FIGURES
IMAGES, TABLES, FIGURES
 May be inserted into the text or grouped together
at the end.
 Numbered and captioned, includin...
IMAGE CITATIONS
LANDSCAPE PAGES
FIGURE CAPTION
COPYRIGHT
COPYRIGHT
 You hold the copyright to your dissertation or
thesis from the moment of creation. The University
makes no cla...
FAIR USE + PERMISSIONS
 Section 107 of the U.S. Copyright Act provides
for the reuse of existing work without permission
...
PRIOR PUBLICATIONS
 Did your publication agreement allow you to
retain the copyright for your own work?
 YES: No permiss...
EMBARGO
EMBARGO
 Delayed release of the full-text
 Remains available to the Graduate Center
community and researchers through IL...
DIGITAL PROJECTS
DIGITAL PROJECTS
 Determine what the “deliverables” will be
 Online components (e.g., a website) will be
archived by the...
UPLOAD YOUR FILES
UPLOAD YOUR FILES
All graduates
(PhD, MA)
Dissertations
only
SUBMIT PAPERWORK
APPROVAL PAGE
 include your name
 hardcopy original
must be submitted
to room 2304
before the deadline
WHAT HAPPENS NEXT?
DEPOSIT CONFIRMED
 Final confirmation email is sent to your
Graduate Center email address
 The Library notifies the Regi...
QUESTIONS
Roxanne Shirazi
rshirazi@gc.cuny.edu
212.817.7069
http://libguides.gc.cuny.edu/dissertations
(Archived) Dissertations and Theses Deposit Information Sessions
(Archived) Dissertations and Theses Deposit Information Sessions
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(Archived) Dissertations and Theses Deposit Information Sessions

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Slides from the Dissertations and Theses Deposit Information Sessions given at the Graduate Center Library in 2016-17. Replaced with new information.

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(Archived) Dissertations and Theses Deposit Information Sessions

  1. 1. DISSERTATIONS & THESES DEPOSIT INFORMATION SESSIONS ROXANNE SHIRAZI DISSERTATION RESEARCH LIBRARIAN
  2. 2. INTRODUCTIONS
  3. 3. THE LIBRARY’S ROLE  We are the last step to graduate!  Preparing your manuscript for long-term research use; layering a scholarly apparatus  Guidance on copyright + plagiarism concerns  Preservation + access
  4. 4. STEPS TO DEPOSIT
  5. 5. STEPS TO DEPOSIT 1. Register intent in Banner * 2. Remove holds, complete voluntary exit surveys* 3. Upload final, formatted PDF version 4. Submit signed Approval Page * Do before defense or EO review
  6. 6. DEADLINES BEFORE THE END OF THE BUSINESS DAY: 1. You must have uploaded your dissertation 2. You must have submitted your Approval Page These *may* be done on the last day but it will still take 2-3 days for the library to review your submission. YOU WILL GET CREDIT FOR UPLOADING PRIOR TO THE DEADLINE.
  7. 7. FORMATTING
  8. 8. FORMATTING  Follow the style guide for your discipline (Chicago, MLA, APA, ACS)  Consistent margins, pagination, text alignment  Prepare digital projects according to department guidelines and consult with the library regarding preservation  LaTeX template available on the library website
  9. 9. PRELIMINARY PAGES Follow the required page sequence carefully: Title Page (counted in pagination but suppressed) Copyright Page (page ii) Approval Page – unsigned (page iii) Abstract (page iv) Acknowledgements (optional) Preface, Dedication, Foreword, etc. (optional) Table of Contents List of Figures/Tables/Illustrations
  10. 10. TITLE PAGE
  11. 11. COPYRIGHT PAGE  page ii  indicates the rightsholder  choose: Creative Commons license or All Rights Reserved
  12. 12. APPROVAL PAGE  page iii  include your name  unsigned in PDF  print this page only; Chair + EO sign (Advisor signs for master’s theses)
  13. 13. ABSTRACT  page iv  title, author, advisor  no word limit
  14. 14.  give thanks  list funding sources  prior publications ACKNOWLEDGEMENTS
  15. 15. ACKNOWLEDGEMENTS
  16. 16.  Include References or Bibliography  Can be as detailed or simple as you like TABLE OF CONTENTS
  17. 17.  Include References or Bibliography  Can be as detailed or simple as you like TABLE OF CONTENTS
  18. 18. FIGURES, TABLES, ETC.  Include figure number, caption, page number.  Create separate lists for each: illustrations, tables, figures, appendices, abbreviations, etc. as applicable
  19. 19. IMAGES, TABLES, FIGURES
  20. 20. IMAGES, TABLES, FIGURES  May be inserted into the text or grouped together at the end.  Numbered and captioned, including source information if reproduced from another publication.  Color or B&W  Unless absolutely necessary, use low-resolution images and compress to avoid large files.
  21. 21. IMAGE CITATIONS
  22. 22. LANDSCAPE PAGES
  23. 23. FIGURE CAPTION
  24. 24. COPYRIGHT
  25. 25. COPYRIGHT  You hold the copyright to your dissertation or thesis from the moment of creation. The University makes no claim; you assign a non-exclusive license to distribute to ProQuest + CUNY Academic Works.  Registering your copyright is optional but useful if you plan to resolve disputes through litigation.  Balance of your rights and others’ rights.
  26. 26. FAIR USE + PERMISSIONS  Section 107 of the U.S. Copyright Act provides for the reuse of existing work without permission under certain conditions, and it forms the legal basis of our work as scholars and critics.  Evaluate on a case-by-case basis; there is no one-size-fits-all determination.  It is your responsibility to assess whether a claim of “fair use” can be made, or if you should seek formal permission.
  27. 27. PRIOR PUBLICATIONS  Did your publication agreement allow you to retain the copyright for your own work?  YES: No permission necessary, but your contract may require you to include a formal citation to the published work.  NO: You must request permission from the publisher to reproduce the material in your dissertation or thesis.
  28. 28. EMBARGO
  29. 29. EMBARGO  Delayed release of the full-text  Remains available to the Graduate Center community and researchers through ILL  Choose between immediate access, 6-month, 1-year, 2-year delay  Renewable upon request; separate settings in ProQuest vs. CUNY Academic Works
  30. 30. DIGITAL PROJECTS
  31. 31. DIGITAL PROJECTS  Determine what the “deliverables” will be  Online components (e.g., a website) will be archived by the library using Archive-It and WebRecorder.io  Upload data, code as Supplementary Files in .zip format – no size limit, any number of files  Include a manifest of technologies used
  32. 32. UPLOAD YOUR FILES
  33. 33. UPLOAD YOUR FILES All graduates (PhD, MA) Dissertations only
  34. 34. SUBMIT PAPERWORK
  35. 35. APPROVAL PAGE  include your name  hardcopy original must be submitted to room 2304 before the deadline
  36. 36. WHAT HAPPENS NEXT?
  37. 37. DEPOSIT CONFIRMED  Final confirmation email is sent to your Graduate Center email address  The Library notifies the Registrar that you’ve deposited your dissertation or thesis  If you need proof of completion before the degree date, visit the Registrar’s Office (7th floor) That’s it! You’re officially done.
  38. 38. QUESTIONS Roxanne Shirazi rshirazi@gc.cuny.edu 212.817.7069 http://libguides.gc.cuny.edu/dissertations

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