Accessible Information: Glasgow Kelvin College


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A presentation for administrative staff and other non teaching staff at Glasgow Kelvin College Springburn Campus.

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Accessible Information: Glasgow Kelvin College

  1. 1. Creating Inclusive Information Margaret McKay, Advisor: Inclusion Jisc RSC Scotland 29/01/2015
  2. 2. Jisc Digital Media Jisc Legal – Jisc Techdis -
  3. 3. What barriers might people experience accessing information? • Visual issues. • Motor/manual dexterity issues. • Learning differences such as dyslexia. • Hearing issues. • Cognitive issues. • Language issues. • Literacy issues Dry_Icon Images
  4. 4. Think about it from another perspective A typical group of 1st year FE students were asked about difficulties that they experienced with written information on a day to day basis. What barriers do you think they highlighted?
  5. 5. • Blurred/fuzzy print. • Headaches/discomfort if text too close together. • Strong/bold print leaves a shadow. • Lose place on line. • Small print. • Information not accessible with my assistive technology. • Not all info can be seen on screen if magnified. • Vocabulary difficult/unfamiliar. • Long document difficult to follow. • Forget the information if sentences long. • I can’t read the information on the screen. • The information on the screen is too small to see. • I can’t adjust the font and colour backgrounds to suit my personal preferences. • The words keep jumping around the screen • I find it difficult to navigate. • I can’t use a mouse and instead use a keyboard to navigate. • I keep miss-hitting the keyboard keys. • I can’t hear the audio
  6. 6. Model of Accessibility Maturity Where are you?
  7. 7. Accessible Font Styles Serif Font Styles are less accessible Times New Roman (abc DEF) Sans Serif Fonts Styles are more accessible Trebuchet (abc DEF) Comic Sans (abc DEF) Arial (abc DEF) Verdana (abc DEF) Helvetica (abc DEF) Geneva (abc DEF)
  8. 8. Serif or Sans Serif Fonts
  9. 9. Good Practice with Font • Text should be no smaller than 12 point. • Use 1.5 line spacing - see the difference line spacing can make. • Underlining of large volumes of text should be avoided as the readability is significantly decreased. • DON’T WRITE WHOLE SENTENCES IN CAPITALS. (This can be undone by pressing shift and F3) • Don’t use italics; consider using bold instead. • Ensure all text is left aligned, not justified - see examples of unjustified and justified margins
  10. 10. Using Bullets and Numbering • Using bulleting or numbered lists helps break up large blocks of text and makes lists of items easier to read. This is most useful for print impaired readers (e.g. people with dyslexia). • Putting a punctuation mark at the end of each item list helps blind people who use screen readers to identify items on the list instead of hearing a long list of text.
  11. 11. Tables Let's pretend that you are a scree reader for just a moment. You're going to a web site to find out where the biology 205 class is going to be held. You go to a web page that has this information, and this is what you hear: Do you know were biology 205 is supposed to be? Table with 10 columns and 7 rows. Department Code, Class Number, Section, Max Enrollment, Current Enrollment, Room Number, Days, Start Time, End Time, Instructor, BIO, 100, 1, 15, 13, 5, Mon,Wed,Fri, 10:00, 11:00, Magde, 100, 2, 15, 7, 5, Tue,Thu, 11:00, 12:30, Indge, 205, 1, 15, 9, 6, Tue,Thu, 09:00, 10:30, Magde, 315, 1, 12, 3, 6, Mon,Wed,Fri, 13:00, 14:00, Indge, BUS, 150, 1, 15, 15, 13, Mon,Wed,Fri, 09:00, 10:00, Roberts, 210, 1, 10, 9, 13, Mon,Wed,Fri, 08:00, 09:00, Rasid. Ref: webaim – accessible tables.
  12. 12. Colour
  13. 13. Colour can make a difference Page layout tab > colour > change colour to suit visual preferences
  14. 14. Changing background colours in a word document
  15. 15. Don’t use colour alone to convey information
  16. 16. Images Adding alt text to images provides information for assistive technology users • Right click your image and select format. • Choose the format picture/alt text. • Add an alt text that describes the image.
  17. 17. Adding alt text to images provides information for assistive technology users
  18. 18. Alt Text Descriptions “It’s important to have description of images to help a visually impaired person imagine what that image could be“ “Alt text gives me the idea of what the image, is not just a massive gap when the screen reader is reading back.“Jennifer - screen reader user 2nd year university student
  19. 19. Using Images When using images It is worth checking the colour in greyscale to determine how accessible it Would be if photocopied or if viewed by a student who was using screen reading software.
  20. 20. Structuring Documents Microsoft ® Word has an inbuilt structuring system for heading styles which should be used when creating any document
  21. 21. Accessibility Benefits of Using Heading Styles Follow this link for an example of a well structured document Note how easy it is to navigate the structured document using heading styles.
  22. 22. Heading Styles“Without heading styles in electronic documents, it is difficult for me to read & often I am the one spending time making my course work accessible “ “As a screen reader user it is important for me to have heading structure in a Word document.“ “very time consuming scrolling down continuously not knowing and listening to information you don’t want to know about. “ Jennifer - screen reader user 2nd year university student
  23. 23. Well Structured Documents: Why? Follow this link to hear a screen reader user talk about the importance of well structured documents
  24. 24. Accessibility Checker in Office 2010
  25. 25. Well designed heading styles can be used to create a table of contents Click on the image to see an animation on how to insert a Table of Contents (TechDis)
  26. 26. Hyperlinks Where would you add the hyperlink in this description? Click here for more information about Glasgow Kelvin College.
  27. 27. Hyperlinks should make sense out of context Especially important for screen reader users who can opt to listen to hyperlinks as a summary of information. The links need to make sense out of context. • Click here for Topic List. • Click here for Topic List. • Click here for Topic List.
  28. 28. Creating Accessible PDFs • Adobe Acrobat Pro has a series of action wizards one of which takes you through the process of creating accessible PDFs - • Using the Accessibility Check in Adobe Acrobat highlights any major accessibility issues with your document -
  29. 29. Saving a Word document to PDF
  30. 30. Document Navigation when converted to PDF • If a document has been structured correctly, users can view a hierarchical list of bookmarks allowing them to quickly locate the relevant information within a document. • To open the bookmarks within a PDF navigate to View > Navigation Panels > Bookmarks or click on the Bookmarks icon on the left of the screen. • If available, the bookmarks will open on the left of the screen.
  31. 31. The Accessibility Benefits of PDFs Portability • Can be downloaded for use at the learner’s convenience. • Can be transferred to portable devices. Consistency Looks the same on screen and printed. Accessibility Documents can be read without the need to buy Microsoft Word or other proprietary software (if the reader doesn't’t have this application). Personalisation With Adobe Reader there are many accessibility options to personalise how PDFs are accessed.
  32. 32. Adobe Reader-free software that will read back your PDF File From a user's viewpoint the following functionalities in Adobe Reader offers the following benefits: • The ability to navigate via bookmarks. • The ability to magnify text. • The ability to reflow text • The ability to change the text and background colours. • The ability to automatically scroll through the document and therefore read it without mouse interaction.
  33. 33. Accessibility Features of Adobe Reader
  34. 34. Ref Alistair McNaught Images courtesy of Alistair McNaught Jisc Techdis Magnify Reflow Recolour
  35. 35. Format shift Navigate Interoperate Images courtesy of Alistair McNaught Jisc Techdis
  36. 36. The beneficiaries Magnify Enough to support a wide range of users……………………… Reflow So that magnified text still fits the page. ……………………….. Recolour So people who need different contrasts can read easily……… Format shift So people can read with ears as well as eyes …………………. Navigate In using the semantic structure of the text ……………………... Interoperate With different assistive technologies ……………………………. (text to speech, screen-reader, voice recognition, keyboard/switch). V.I. Dyslexia Motor control Images courtesy of Alistair McNaught Jisc Techdis
  37. 37. Techdis Guide to Creating Accessible Documents in MS Word 2010
  38. 38. Techdis Toolbox
  39. 39. Creating Inclusive Information Margaret McKay, Advisor: Inclusion Jisc RSC Scotland 29/01/2015