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SHADD Centre of Expertise Network
New Technologies for the 21st Century Secretary
Rafael Scapin, Ph.D.
Coordinator of Educ...
• Introduction to the concept of Cloud Computing
• Using Google Search: Tricks and Techniques
• Evaluating Information
• L...
• How to use Google Calendar
• Learn How to Use Google Images Effectively
• How to Use Google Sites to create your own web...
Video: “Essay About the Future”
https://www.youtube.com/watch?v=GDLU5Y8fmzk
Google Chrome
https://www.google.ca/chrome/browser/desktop/index.html
Google Chrome
Before We Start: Create a Google Account
https://accounts.google.com/SignUp
Google Drive: Storage and Price
What’s The Cloud?
Cloud Computing means storing and accessing data and
programs over the Internet instead of your computer...
What’s The Cloud?
http://youtu.be/TTNgV0O_oTg
Before We Start: Create a Google Account
https://accounts.google.com/SignUp
Warm-up Survey
http://bit.ly/emsbgoogle
Google Search
Source: Go-Globe.com
Information Overload
Source: http://youtu.be/cWkQq5qmdmc
Other Search Engines
How the World is Searching
Source: http://www.dailymail.co.uk/sciencetech/article-2443825/Google-rules-West-Japan-prefers-...
Source: http://data-arts.appspot.com/globe-search
Google Search by Language
How Google Search Works
Source: http://youtu.be/BNHR6IQJGZs
Source: http://www.google.com/insidesearch/howsearchworks/thestory/
How Google Search Works
Searching is Part of Our Daily Life
http://www.makeuseof.com/tag/guide-google-tools-tips-tricks-cant-live-without/
https://www.airsassociation.org/services-ne...
Google Search: Tricks
Source: http://mashable.com/2011/11/24/google-search-infographic/
Google Operators: http://www.googl...
Google Inside Search
Source: https://www.google.com/insidesearch/tipstricks/all.html
Hands-On
A Google A Day
http://www.agoogleaday.com/
Question:
"An 11-foot bird lives less than two miles
from 30.891383,-1...
Hands-On
A Google A Day
http://www.agoogleaday.com/
Answer:
You can enter 30.891383, -102.885032 right inside the
search b...
Google Power Searching Courses
Source: http://www.powersearchingwithgoogle.com/
Improve your Google search skills with Pow...
Evaluating Information
Source: http://www.theonion.com/articles/apple-announces-plans-for-new-ipad-with-extra-stor,31067/
Evaluating Information: the CRAAP Test
1. AUTHORITY
Authority reveals that the person, institution or agency responsible for a
site has the qualifications and kn...
Evaluating Information: 6 Criteriafor Websites
2. PURPOSE
The purpose of the information presented in the site should be
c...
Evaluating Information: 6 Criteriafor Websites
3. COVERAGE
It is difficult to assess the extent of coverage since depth in...
Evaluating Information: 6 Criteriafor Websites
4. CURRENCY
Currency of the site refers to:
1) how current the information ...
Evaluating Information: 6 Criteriafor Websites
5. OBJECTIVITY
Objectivity of the site should be clear.
Beware of sites tha...
Evaluating Information: 6 Criteriafor Websites
6. ACCURACY
Evaluating a web site for accuracy:
• Reliability: Is the autho...
EvaluatingInformation
By scoring each category on a scale from 1 to 10 (1 = worst,
10=best possible) you can give each sit...
Storing Information & Backup
Storing Information & Backup
Source: http://www.youtube.com/watch?v=tkfOYtaumew
Problems With USB Keys / Flash Drives
Copyright(C)WarnerBros.Television
Storing in the Cloud
Popular Cloud Storage Platforms
Popular Cloud Storage Platforms
Online Storage & Sharing Websites
2 Gb for free. 500 MB for each
referral person up to 18 ...
How Safe is it?
http://www.cnet.com/news/google-now-encrypts-cloud-storage-by-default/
How Safe is it?
Not Encrypted Encrypted
How Safe is it?
Why Using Cloud Storage?
E-Mail
Traditional Way to Exchange Files
Why Using Cloud Storage?
Exchanging Files in the Cloud
Why Using Cloud Storage?
Exchanging Files in the Cloud: Multiple Devices
Why Using Cloud Storage?
Cloud Storage Platforms Create Folders on your Computer
Why Using Cloud Storage?
Google Drive Folder (on your Computer)
Why Using Cloud Storage?
Google Drive Folders on the Web
http://www.makeuseof.com/tag/guide-google-tools-tips-tricks-cant-...
Why Using Cloud Storage?
Google Drive – Sharing Files/Folders
Google Docs
Google’s equivalent to MS Word
https://docs.google.com/document/
Google Docs: Synchronous Editing
Source: http://youtu.be/A7y7NafWXeM
Google Docs
Google’s equivalent to MS Word
https://zapier.com/blog/google-docs-tips/
https://docs.google.com/document/
Google Sheets
Google’s equivalent to MS Excel
https://sheets.google.com/document/
Google Slides
Google’s equivalent to MS Powerpoint
https://slides.google.com/document/
http://www.slidescarnival.com/categ...
Editing Google Docs Offine
https://www.youtube.com/watch?v=t-ZaUJ44X2s
Office Editing Chrome Plugin
https://chrome.google.com/webstore/detail/office-editing-for-docs-
s/gbkeegbaiigmenfmjfclcdgd...
Google Docs Add-Ons
Let’s add useful “add-ons” to our documents!
The Best Google Docs Add-Ons
The Speech Recognition add-on will allow you
to use speech recognition to write your Google
D...
The Best Google Docs Add-Ons
Kaizena allows you to give voice feedback
to documents
The Best Google Docs Add-Ons
Hellofax allows individuals to send faxes to and
from other people through Google Drive.
The Best Google Docs Add-Ons
EasyBib allows you to cite your sources the easiest way you
can all in Google Docs. You can h...
The Best Google Docs Add-Ons
Tag Cloud Generator generates a tag cloud for
Google Docs with more than 50 words
Google Calendar
Google Calendar
http://calendar.google.com
Google Calendar
https://www.youtube.com/watch?v=pHPzCckcmXg&t=45
Google Calendar
• Create your personal calendar
• Create your work calendar
• Integrate it on your smartphone/tablet
• Tas...
Google Calendar Tricks
Receive a daily email with your agenda
Google Calendar can email you a daily agenda so you can
see ...
Google Calendar + Youcanbooke.me
Youcanbooke.me
https://www.youtube.com/watch?v=pcFxG_Jbpww
Google Calendar + Youcanbooke.me
https://rscapin.youcanbook.me/
Share your availability for meetings
My email signature
Google Images
http://www.youtube.com/watch?v=t99BfDnBZcI#t=22
Google Images: is a search service that allows users to sear...
Google Images
http://images.google.com
Google Images: is a search service that allows users to search
the Web for image co...
Google Images: Search
Searching by Images
http://images.google.com
Who are they?
http://www.visualnews.com/2013/12/30/22-pictures-famous-people-...
http://edudemic.com/wp-content/uploads/2013/02/teachers-copyright.jpg
Finding Free Images (No Copyright)
Finding Free Images (No Copyright)
Finding Images With Specific Sizes
Finding Animated Images
http://sites.google.com
Let’s Create a Website
Google Sites Tutorial
https://youtu.be/Dm8nEq4jVJg
Let’s Work with Videos
Use Your Own Channel
http://youtube.com/yourchannel
Let’s Work with Videos
http://www.tubechop.com/
Selecting parts of a video
Let’s Work with Videos
http://keepvid.com/
Downloading Videos & Audio from Youtube
Can you download any
video from Youtube?
Let’s Work with Videos
http://youtu.be/NLNuv7jAIhg
Flipping the Classroom
How to Create and Subscribe to YouTube Playlists
https://www.youtube.com/watch?v=jwDsxuoicWg
Putting together collections ...
Adding Annotations to Your YouTube Videos
https://youtu.be/oijrzZIezfs?list=PL9hW1uS6HUfvfhe8UxsOC_PRzPRJ
MRtot
Video Techniques
https://www.youtube.com/watch?t=27&v=kdxFmmX-Zz4
Google Hangouts
http://hangouts.google.com
Google Hangouts
http://hangouts.google.com
GAFE Summit - Montreal
http://qc.gafesummit.com
Google Education on Air
https://educationonair.withgoogle.com/live/2016-dec
Questions
rscapin@dawsoncollege.qc.ca
rscapin
DawsonITE Blog
http://dawsonite.dawsoncollege.qc.ca
Contact Me
Rafael Scapin, Ph.D.
New Technologies for the 21st Century Secretary
New Technologies for the 21st Century Secretary
New Technologies for the 21st Century Secretary
New Technologies for the 21st Century Secretary
New Technologies for the 21st Century Secretary
New Technologies for the 21st Century Secretary
New Technologies for the 21st Century Secretary
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New Technologies for the 21st Century Secretary

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New Technologies for the 21st Century Secretary

  1. SHADD Centre of Expertise Network New Technologies for the 21st Century Secretary Rafael Scapin, Ph.D. Coordinator of Educational Technology Dawson College December 16th, 2016
  2. • Introduction to the concept of Cloud Computing • Using Google Search: Tricks and Techniques • Evaluating Information • Learn how to use Google Drive to store and share your files • Creating your First document in Google Docs • Starting with Google Sheets and Google Slides • Create surveys using Google Forms and get instant feedback • Improving Google Docs Features with Add-Ons (Apps) Content
  3. • How to use Google Calendar • Learn How to Use Google Images Effectively • How to Use Google Sites to create your own website • Using Youtube: Creating and Sharing your Videos • Google Hangout: Bring Keynote Speakers to Your Events! • Questions Content
  4. Video: “Essay About the Future” https://www.youtube.com/watch?v=GDLU5Y8fmzk
  5. Google Chrome https://www.google.ca/chrome/browser/desktop/index.html
  6. Google Chrome
  7. Before We Start: Create a Google Account https://accounts.google.com/SignUp
  8. Google Drive: Storage and Price
  9. What’s The Cloud? Cloud Computing means storing and accessing data and programs over the Internet instead of your computer's hard drive.
  10. What’s The Cloud? http://youtu.be/TTNgV0O_oTg
  11. Before We Start: Create a Google Account https://accounts.google.com/SignUp
  12. Warm-up Survey http://bit.ly/emsbgoogle
  13. Google Search
  14. Source: Go-Globe.com
  15. Information Overload Source: http://youtu.be/cWkQq5qmdmc
  16. Other Search Engines
  17. How the World is Searching Source: http://www.dailymail.co.uk/sciencetech/article-2443825/Google-rules-West-Japan-prefers-Yahoo-Map-reveals- different-internet-giants-dominate-countries-globe.html Image Source: : http://www.fastcocreate.com/3019595/creativity-by-the-numbers/see-a-map-of-the-world-revealing-each-countrys-most-visited-websit
  18. Source: http://data-arts.appspot.com/globe-search Google Search by Language
  19. How Google Search Works Source: http://youtu.be/BNHR6IQJGZs
  20. Source: http://www.google.com/insidesearch/howsearchworks/thestory/ How Google Search Works
  21. Searching is Part of Our Daily Life
  22. http://www.makeuseof.com/tag/guide-google-tools-tips-tricks-cant-live-without/ https://www.airsassociation.org/services-new/airs-knowledge-network-n/airs- articles/item/17126-25-google-search-hacks-to-make-life-easier Google Search: Tricks
  23. Google Search: Tricks Source: http://mashable.com/2011/11/24/google-search-infographic/ Google Operators: http://www.googleguide.com/advanced_operators_reference.html
  24. Google Inside Search Source: https://www.google.com/insidesearch/tipstricks/all.html
  25. Hands-On A Google A Day http://www.agoogleaday.com/ Question: "An 11-foot bird lives less than two miles from 30.891383,-102.885032.What's his name?"
  26. Hands-On A Google A Day http://www.agoogleaday.com/ Answer: You can enter 30.891383, -102.885032 right inside the search bar, and learn that it's directly in the center of Ft. Stockton, TX. A quick Search for [Giant bird ft stockton TX] (or perhaps you're the adventurous type who'll "walk" there in Street View) and you'll have your bird: Paisano Pete.
  27. Google Power Searching Courses Source: http://www.powersearchingwithgoogle.com/ Improve your Google search skills with Power Searching and Advanced Power Searching online courses.
  28. Evaluating Information Source: http://www.theonion.com/articles/apple-announces-plans-for-new-ipad-with-extra-stor,31067/
  29. Evaluating Information: the CRAAP Test
  30. 1. AUTHORITY Authority reveals that the person, institution or agency responsible for a site has the qualifications and knowledge to do so. Evaluating a web site for authority: Authorship: It should be clear who developed the site. Contact information should be clearly provided: e-mail address, snail mail address, phone number, and fax number. Credentials: the author should state qualifications, credentials, or personal background that gives them authority to present information. Check to see if the site supported by an organization or a commercial body Evaluating Information: 6 Criteriafor Websites http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
  31. Evaluating Information: 6 Criteriafor Websites 2. PURPOSE The purpose of the information presented in the site should be clear. Some sites are meant to inform, persuade, state an opinion, entertain, or parody something or someone. Evaluating a web site for purpose: • Does the content support the purpose of the site? • Is the information geared to a specific audience (students, scholars, general reader)? • Is the site organized and focused? • Are the outside links appropriate for the site? • Does the site evaluate the links? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
  32. Evaluating Information: 6 Criteriafor Websites 3. COVERAGE It is difficult to assess the extent of coverage since depth in a site, through the use of links, can be infinite. One author may claim comprehensive coverage of a topic while another may cover just one aspect of a topic. Evaluating a web site for coverage: • Does the site claim to be selective or comprehensive? • Are the topics explored in depth? • Compare the value of the site’s information compared to other similar sites. • Do the links go to outside sites rather than its own? • Does the site provide information with no relevant outside links? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
  33. Evaluating Information: 6 Criteriafor Websites 4. CURRENCY Currency of the site refers to: 1) how current the information presented is, and 2) how often the site is updated or maintained. It is important to know when a site was created, when it was last updated, and if all of the links are current. http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
  34. Evaluating Information: 6 Criteriafor Websites 5. OBJECTIVITY Objectivity of the site should be clear. Beware of sites that contain bias or do not admit its bias freely. Objective sites present information with a minimum of bias. Evaluating a web site for objectivity: • Is the information presented with a particular bias? • Does the information try to sway the audience? • Does site advertising conflict with the content? • Is the site trying to explain, inform, persuade, or sell something? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
  35. Evaluating Information: 6 Criteriafor Websites 6. ACCURACY Evaluating a web site for accuracy: • Reliability: Is the author affiliated with a known, respectable institution? • References: do statistics and other factual information receive proper references as to their origin? • Does the reading you have already done on the subject make the information seem accurate? • Is the information comparable to other sites on the same topic? • Does the text follow basic rules of grammar, spelling and composition? • Is a bibliography or reference list included? http://libraries.dal.ca/using_the_library/tutorials/evaluating_web_resources/6_criteria_for_websites.html
  36. EvaluatingInformation By scoring each category on a scale from 1 to 10 (1 = worst, 10=best possible) you can give each site a grade on a 50 point scale for how high-quality it is! 45 - 50: Excellent 40 – 44: Good 35 – 39: Average 30 – 34: Borderline Acceptable Below 30: Unacceptable
  37. Storing Information & Backup
  38. Storing Information & Backup
  39. Source: http://www.youtube.com/watch?v=tkfOYtaumew Problems With USB Keys / Flash Drives Copyright(C)WarnerBros.Television
  40. Storing in the Cloud
  41. Popular Cloud Storage Platforms
  42. Popular Cloud Storage Platforms Online Storage & Sharing Websites 2 Gb for free. 500 MB for each referral person up to 18 GB (free). $99/year for 1 Terabyte 15 GB for free. $1.99/month for 100 Gb. $9.99/month 1 Terabyte
  43. How Safe is it? http://www.cnet.com/news/google-now-encrypts-cloud-storage-by-default/
  44. How Safe is it? Not Encrypted Encrypted
  45. How Safe is it?
  46. Why Using Cloud Storage? E-Mail Traditional Way to Exchange Files
  47. Why Using Cloud Storage? Exchanging Files in the Cloud
  48. Why Using Cloud Storage? Exchanging Files in the Cloud: Multiple Devices
  49. Why Using Cloud Storage? Cloud Storage Platforms Create Folders on your Computer
  50. Why Using Cloud Storage? Google Drive Folder (on your Computer)
  51. Why Using Cloud Storage? Google Drive Folders on the Web http://www.makeuseof.com/tag/guide-google-tools-tips-tricks-cant-live- without/#googledrive
  52. Why Using Cloud Storage? Google Drive – Sharing Files/Folders
  53. Google Docs Google’s equivalent to MS Word https://docs.google.com/document/
  54. Google Docs: Synchronous Editing Source: http://youtu.be/A7y7NafWXeM
  55. Google Docs Google’s equivalent to MS Word https://zapier.com/blog/google-docs-tips/ https://docs.google.com/document/
  56. Google Sheets Google’s equivalent to MS Excel https://sheets.google.com/document/
  57. Google Slides Google’s equivalent to MS Powerpoint https://slides.google.com/document/ http://www.slidescarnival.com/category/free-templates
  58. Editing Google Docs Offine https://www.youtube.com/watch?v=t-ZaUJ44X2s
  59. Office Editing Chrome Plugin https://chrome.google.com/webstore/detail/office-editing-for-docs- s/gbkeegbaiigmenfmjfclcdgdpimamgkj?hl=en
  60. Google Docs Add-Ons Let’s add useful “add-ons” to our documents!
  61. The Best Google Docs Add-Ons The Speech Recognition add-on will allow you to use speech recognition to write your Google Docs documents. It works in many languages.
  62. The Best Google Docs Add-Ons Kaizena allows you to give voice feedback to documents
  63. The Best Google Docs Add-Ons Hellofax allows individuals to send faxes to and from other people through Google Drive.
  64. The Best Google Docs Add-Ons EasyBib allows you to cite your sources the easiest way you can all in Google Docs. You can have sources cited in MLA, Chicago, and APA format.
  65. The Best Google Docs Add-Ons Tag Cloud Generator generates a tag cloud for Google Docs with more than 50 words
  66. Google Calendar
  67. Google Calendar http://calendar.google.com
  68. Google Calendar https://www.youtube.com/watch?v=pHPzCckcmXg&t=45
  69. Google Calendar • Create your personal calendar • Create your work calendar • Integrate it on your smartphone/tablet • Tasks • Offline Calendar • Share your Calendar Presentation: https://docs.google.com/presentation/d/1jn37bntLWwrwwnJCW- EvWzyqluvr76evGI9SD6cRXcM/edit#slide=id.g1c722964b_078
  70. Google Calendar Tricks Receive a daily email with your agenda Google Calendar can email you a daily agenda so you can see your entire schedule at a glance. First access the Reminders and Notifications menu, and then check the box next to Daily Agenda. Each morning at 5 a.m. in your time zone, Google will send a complete agenda straight to your email inbox. http://www.makeuseof.com/tag/guide-google-tools-tips-tricks- cant-live-without/#googlecalendar
  71. Google Calendar + Youcanbooke.me
  72. Youcanbooke.me https://www.youtube.com/watch?v=pcFxG_Jbpww
  73. Google Calendar + Youcanbooke.me https://rscapin.youcanbook.me/ Share your availability for meetings My email signature
  74. Google Images http://www.youtube.com/watch?v=t99BfDnBZcI#t=22 Google Images: is a search service that allows users to search the Web for image content.
  75. Google Images http://images.google.com Google Images: is a search service that allows users to search the Web for image content.
  76. Google Images: Search
  77. Searching by Images http://images.google.com Who are they? http://www.visualnews.com/2013/12/30/22-pictures-famous-people-young/
  78. http://edudemic.com/wp-content/uploads/2013/02/teachers-copyright.jpg
  79. Finding Free Images (No Copyright)
  80. Finding Free Images (No Copyright)
  81. Finding Images With Specific Sizes
  82. Finding Animated Images
  83. http://sites.google.com
  84. Let’s Create a Website
  85. Google Sites Tutorial https://youtu.be/Dm8nEq4jVJg
  86. Let’s Work with Videos
  87. Use Your Own Channel http://youtube.com/yourchannel
  88. Let’s Work with Videos http://www.tubechop.com/ Selecting parts of a video
  89. Let’s Work with Videos http://keepvid.com/ Downloading Videos & Audio from Youtube Can you download any video from Youtube?
  90. Let’s Work with Videos http://youtu.be/NLNuv7jAIhg Flipping the Classroom
  91. How to Create and Subscribe to YouTube Playlists https://www.youtube.com/watch?v=jwDsxuoicWg Putting together collections of YouTube videos can be a good way to provide students with review material related to units of study in your classroom.
  92. Adding Annotations to Your YouTube Videos https://youtu.be/oijrzZIezfs?list=PL9hW1uS6HUfvfhe8UxsOC_PRzPRJ MRtot
  93. Video Techniques https://www.youtube.com/watch?t=27&v=kdxFmmX-Zz4
  94. Google Hangouts http://hangouts.google.com
  95. Google Hangouts http://hangouts.google.com
  96. GAFE Summit - Montreal http://qc.gafesummit.com
  97. Google Education on Air https://educationonair.withgoogle.com/live/2016-dec
  98. Questions
  99. rscapin@dawsoncollege.qc.ca rscapin DawsonITE Blog http://dawsonite.dawsoncollege.qc.ca Contact Me Rafael Scapin, Ph.D.

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