MicrosoftWord 2010        Chapter 3Creating a Business Letter    with a Letterhead        and Table
Objectives•    Change margins•    Insert and format a shape•    Change text wrapping•    Insert and format a clip art imag...
Objectives• Create a file from an existing file• Apply a Quick Style• Set and use tab stops• Insert the current date• Crea...
Project – Business Letter with aLetterhead and TableCreating a Business Letter with a Letterhead and Table   4
General Project Guidelines• Determine how to create a letterhead• If you do not have preprinted letterhead  paper, design ...
Changing Margin Settings• Display the Page Layout tab• Click the Margins button to display the Margins  gallery• Click the...
Changing Margin SettingsCreating a Business Letter with a Letterhead and Table   7
Inserting a Shape• Display the Insert tab• Click the Shapes button to display the Shapes gallery• Click the desired shape ...
Inserting a ShapeCreating a Business Letter with a Letterhead and Table   9
Applying a Shape Style• Select the shape, and click the More button in the  Shape Styles gallery to expand the gallery• Po...
Applying a Shape StyleCreating a Business Letter with a Letterhead and Table   11
Adding Text to a Shape• Right-click the shape to display a shortcut menu  and the Mini toolbar• Click Add Text on the shor...
Using the Grow Font Buttonto Increase Font Size• Select the text of which you wish to increase the  font size• Display the...
Using the Grow Font Buttonto Increase Font SizeCreating a Business Letter with a Letterhead and Table   14
Changing an Object’s Text Wrapping•    Click the edge of the shape to select the shape•    Display the Drawing Tools Forma...
Inserting Clip Art• Position the insertion point where you want to insert  the clip art image• Display the Insert tab• Cli...
Inserting Clip Art• Click the desired clip art to insert the clip art  image in the document at the location of the  inser...
Resizing a Graphic to a Percentof the Original• With the graphic selected, click the Advanced  Layout: Size Dialog Box Lau...
Resizing a Graphic to a Percentof the OriginalCreating a Business Letter with a Letterhead and Table   19
Changing the Color of a Graphic• With the graphic selected, click the Color button  to display the Color gallery• Point to...
Changing the Color of a GraphicCreating a Business Letter with a Letterhead and Table   21
Setting a Transparent Color in a Graphic• With the graphic selected, click the Color button  to display the Color gallery•...
Setting a Transparent Color in a GraphicCreating a Business Letter with a Letterhead and Table   23
Adjusting the Brightness and Contrastof a Graphic• With the graphic selected, click the Corrections  button to display the...
Changing the Border Color on a Graphic• With the picture selected, click the Picture Border  button arrow to display the P...
Changing the Border Color on a GraphicCreating a Business Letter with a Letterhead and Table   26
Moving a Graphic• Position the mouse pointer in the graphic so that  the mouse pointer has a four-headed arrow  attached t...
Using Paste Options• With text or a graphic copied, click the Paste button arrow on the  Home tab to display the Paste gal...
Flipping a Graphic• With the graphic selected, click the Rotate button  to display the Rotate gallery• Point to the desire...
Flipping a GraphicCreating a Business Letter with a Letterhead and Table   30
Inserting a Symbol from theSymbol Dialog Box• Display the Insert tab• Click the Insert Symbol button to display the Insert...
Inserting a Symbol from theSymbol Dialog BoxCreating a Business Letter with a Letterhead and Table   32
Inserting a Symbol from the SymbolGallery• Click the Insert Symbol button to display the  Insert Symbol gallery• Click the...
Bottom Bordering a Paragraph• Display the Home tab• With the insertion point in the paragraph to  border, click the Border...
Bottom Bordering a ParagraphCreating a Business Letter with a Letterhead and Table   35
Clearing Formatting• Click the Clear Formatting button on the Home  tab to apply the Normal style to the location of  the ...
Converting a Hyperlink to Regular Text• Right-click the hyperlink to display the Mini  toolbar and a shortcut menu• Click ...
Creating a New File from an Existing File• Click File on the Ribbon to open the Backstage view• Click the New tab in the B...
Creating a New File from an Existing FileCreating a Business Letter with a Letterhead and Table   39
Applying a Quick Style• With the insertion point positioned in the  paragraph to be formatted, click the desired style  in...
Setting Custom Tab Stops• If necessary, click the tab selector at the left edge  of the horizontal ruler until it displays...
Inserting the Current Datein a Document• Display the Insert tab• Click the Insert Date and Time button to display  the Dat...
Inserting the Current Datein a DocumentCreating a Business Letter with a Letterhead and Table   43
Creating a Building Block• Select the text to be a building block• Click the Quick Parts button on the Insert tab to  disp...
Creating a Building BlockCreating a Business Letter with a Letterhead and Table   45
Modifying a Building Block• Click the Quick Parts button on the Insert tab to  display the Quick Parts gallery• Right-clic...
Modifying a Building BlockCreating a Business Letter with a Letterhead and Table   47
Inserting a Building Block• Position the insertion point where you wish to  insert the building block• Type the desired te...
Inserting a Building BlockCreating a Business Letter with a Letterhead and Table   49
Inserting a Nonbreaking Space• Press CTRL+SHIFT+SPACEBAR to insert a  nonbreaking spaceCreating a Business Letter with a L...
Inserting an Empty Table• Click the Table button on the Insert tab to display  the Table gallery• Click the cell represent...
Entering Data in a Table• Click the cell in which you want to enter data, and  type the data• Press the TAB key to advance...
Applying a Table Style• Place the insertion point in the table• Click the More button in the Table Styles gallery on the  ...
Applying a Table StyleCreating a Business Letter with a Letterhead and Table   54
Resizing Table Columns to Fit TableContents• With the insertion point in the table, display the Table  Tools Layout tab• C...
Aligning Data in Cells• Select the cells containing data to align• Click the desired alignment option on the Table  Tools ...
Centering a Table• Position the mouse pointer in the table so that  the table move handle appears• Click the table move ha...
Centering a TableCreating a Business Letter with a Letterhead and Table   58
Inserting a Row in a Table• Click the Insert Rows Above button on the Table  Tools Layout Tab to insert a row above the ro...
Merging Cells• With the cells to merge selected, click the Merge  Cells button on the Table Tools Layout tab to  merge the...
Bulleting a List as You Type• Press the ASTERISK key (*) as the first character on  the line• Press the SPACEBAR to conver...
Bulleting a List as You TypeCreating a Business Letter with a Letterhead and Table   62
Addressing and Printing Envelopes• Drag through the address in the letter to select it• Display the Mailings tab• Click th...
Addressing and Printing EnvelopesCreating a Business Letter with a Letterhead and Table   64
Chapter Summary•    Change margins•    Insert and format a shape•    Change text wrapping•    Insert and format a clip art...
Chapter Summary• Create a file from an existing file• Apply a Quick Style• Set and use tab stops• Insert the current date•...
MicrosoftWord 2010 Chapter 3 Complete
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Chapter 3
Creating a Business Letter with a Letterhead and Table

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Wd chapter 03

  1. 1. MicrosoftWord 2010 Chapter 3Creating a Business Letter with a Letterhead and Table
  2. 2. Objectives• Change margins• Insert and format a shape• Change text wrapping• Insert and format a clip art image• Insert a symbol• Add a border to a paragraph• Clear formatting• Convert a hyperlink to regular textCreating a Business Letter with a Letterhead and Table 2
  3. 3. Objectives• Create a file from an existing file• Apply a Quick Style• Set and use tab stops• Insert the current date• Create, insert, and modify a building block• Insert a Word table, enter data in the table, and format the table• Address and print an envelopeCreating a Business Letter with a Letterhead and Table 3
  4. 4. Project – Business Letter with aLetterhead and TableCreating a Business Letter with a Letterhead and Table 4
  5. 5. General Project Guidelines• Determine how to create a letterhead• If you do not have preprinted letterhead paper, design a creative letterhead• Compose an effective business letterCreating a Business Letter with a Letterhead and Table 5
  6. 6. Changing Margin Settings• Display the Page Layout tab• Click the Margins button to display the Margins gallery• Click the desired setting in the Margins gallery to change the marginsCreating a Business Letter with a Letterhead and Table 6
  7. 7. Changing Margin SettingsCreating a Business Letter with a Letterhead and Table 7
  8. 8. Inserting a Shape• Display the Insert tab• Click the Shapes button to display the Shapes gallery• Click the desired shape to remove the gallery and change the mouse pointer to the shape of a crosshair• Position the mouse pointer in the location for the upper-left corner of the desired shape• Drag the mouse to the right and downward to form the boundaries of the shape• Release the mouse buttonCreating a Business Letter with a Letterhead and Table 8
  9. 9. Inserting a ShapeCreating a Business Letter with a Letterhead and Table 9
  10. 10. Applying a Shape Style• Select the shape, and click the More button in the Shape Styles gallery to expand the gallery• Point to the desired style to display a live preview of that style applied to the shape in the document• Click the desired style to apply the selected style to the shapeCreating a Business Letter with a Letterhead and Table 10
  11. 11. Applying a Shape StyleCreating a Business Letter with a Letterhead and Table 11
  12. 12. Adding Text to a Shape• Right-click the shape to display a shortcut menu and the Mini toolbar• Click Add Text on the shortcut menu to place an insertion point centered in the shape• Type the desired text in the shapeCreating a Business Letter with a Letterhead and Table 12
  13. 13. Using the Grow Font Buttonto Increase Font Size• Select the text of which you wish to increase the font size• Display the Home tab• Repeatedly click the Grow Font button until the text is the desired font sizeCreating a Business Letter with a Letterhead and Table 13
  14. 14. Using the Grow Font Buttonto Increase Font SizeCreating a Business Letter with a Letterhead and Table 14
  15. 15. Changing an Object’s Text Wrapping• Click the edge of the shape to select the shape• Display the Drawing Tools Format tab• Click the Wrap Text button to display the Wrap Text gallery• Click the desired wrapping commandCreating a Business Letter with a Letterhead and Table 15
  16. 16. Inserting Clip Art• Position the insertion point where you want to insert the clip art image• Display the Insert tab• Click the Clip Art button to display the Clip Art pane• If the Search for text box displays text, drag through the text to select it• Type the desired search text• Click the Go button to display a list of clips that match the entered search textCreating a Business Letter with a Letterhead and Table 16
  17. 17. Inserting Clip Art• Click the desired clip art to insert the clip art image in the document at the location of the insertion point• Click the Close button on the Clip Art pane title bar to close the task paneCreating a Business Letter with a Letterhead and Table 17
  18. 18. Resizing a Graphic to a Percentof the Original• With the graphic selected, click the Advanced Layout: Size Dialog Box Launcher to display the Layout dialog box• In the Scale area, double-click the current value in the Height box to select it• Type the desired height in the Height box and then press the TAB key to display the same percent value in the Width box• Click the OK button to close the dialog box and resize the selected graphicCreating a Business Letter with a Letterhead and Table 18
  19. 19. Resizing a Graphic to a Percentof the OriginalCreating a Business Letter with a Letterhead and Table 19
  20. 20. Changing the Color of a Graphic• With the graphic selected, click the Color button to display the Color gallery• Point to the desired color to display a live preview of that color applied to the selected graphic in the document• Click the color to change the color of the selected graphicCreating a Business Letter with a Letterhead and Table 20
  21. 21. Changing the Color of a GraphicCreating a Business Letter with a Letterhead and Table 21
  22. 22. Setting a Transparent Color in a Graphic• With the graphic selected, click the Color button to display the Color gallery• Click Set Transparent Color in the Color gallery to display a pen mouse pointer in the document window• Position the pen mouse pointer in the graphic where you want to make the color transparent• Click the location of the graphic where you want the color to be transparentCreating a Business Letter with a Letterhead and Table 22
  23. 23. Setting a Transparent Color in a GraphicCreating a Business Letter with a Letterhead and Table 23
  24. 24. Adjusting the Brightness and Contrastof a Graphic• With the graphic selected, click the Corrections button to display the Corrections gallery• Click the desired correction to change the brightness and contrast of the selected graphicCreating a Business Letter with a Letterhead and Table 24
  25. 25. Changing the Border Color on a Graphic• With the picture selected, click the Picture Border button arrow to display the Picture Border gallery• Point to the desired border color to display a live preview of that border color around the picture• Click the border color in the Picture Border gallery to change the picture border colorCreating a Business Letter with a Letterhead and Table 25
  26. 26. Changing the Border Color on a GraphicCreating a Business Letter with a Letterhead and Table 26
  27. 27. Moving a Graphic• Position the mouse pointer in the graphic so that the mouse pointer has a four-headed arrow attached to it• Drag the graphic to the desired locationCreating a Business Letter with a Letterhead and Table 27
  28. 28. Using Paste Options• With text or a graphic copied, click the Paste button arrow on the Home tab to display the Paste gallery• Point to the desired command to see a live preview of that paste option• Click the desired paste option to paste the objectCreating a Business Letter with a Letterhead and Table 28
  29. 29. Flipping a Graphic• With the graphic selected, click the Rotate button to display the Rotate gallery• Point to the desired command to display a live preview of the selected rotate option applied to the selected graphic• Click the desired rotate optionCreating a Business Letter with a Letterhead and Table 29
  30. 30. Flipping a GraphicCreating a Business Letter with a Letterhead and Table 30
  31. 31. Inserting a Symbol from theSymbol Dialog Box• Display the Insert tab• Click the Insert Symbol button to display the Insert Symbol gallery• Click More Symbols in the Insert Symbol gallery to display the Symbol dialog box• Select the desired font and subset• Click the desired symbol to select it, and then click the Insert button to place the selected symbol in the document to the left of the insertion point• Click the Close button to close the dialog boxCreating a Business Letter with a Letterhead and Table 31
  32. 32. Inserting a Symbol from theSymbol Dialog BoxCreating a Business Letter with a Letterhead and Table 32
  33. 33. Inserting a Symbol from the SymbolGallery• Click the Insert Symbol button to display the Insert Symbol gallery• Click the desired symbol in the Insert Symbol gallery to insert the symbol at the location of the insertion pointCreating a Business Letter with a Letterhead and Table 33
  34. 34. Bottom Bordering a Paragraph• Display the Home tab• With the insertion point in the paragraph to border, click the Border button arrow to display the Border gallery• Click Bottom Border in the Border gallery to place a border below the paragraph containing the insertion pointCreating a Business Letter with a Letterhead and Table 34
  35. 35. Bottom Bordering a ParagraphCreating a Business Letter with a Letterhead and Table 35
  36. 36. Clearing Formatting• Click the Clear Formatting button on the Home tab to apply the Normal style to the location of the insertion pointCreating a Business Letter with a Letterhead and Table 36
  37. 37. Converting a Hyperlink to Regular Text• Right-click the hyperlink to display the Mini toolbar and a shortcut menu• Click Remove Hyperlink on the shortcut menu to remove the hyperlink format from the textCreating a Business Letter with a Letterhead and Table 37
  38. 38. Creating a New File from an Existing File• Click File on the Ribbon to open the Backstage view• Click the New tab in the Backstage view to display the New gallery• Click the ‘New from existing’ button in the New gallery to display the New from Existing Document dialog box• Navigate to the location of the existing document• Click to select the existing file• Click the Create New button to open a new document window that contains the contents of the selected fileCreating a Business Letter with a Letterhead and Table 38
  39. 39. Creating a New File from an Existing FileCreating a Business Letter with a Letterhead and Table 39
  40. 40. Applying a Quick Style• With the insertion point positioned in the paragraph to be formatted, click the desired style in the Quick Style gallery to apply the selected style to the current paragraphCreating a Business Letter with a Letterhead and Table 40
  41. 41. Setting Custom Tab Stops• If necessary, click the tab selector at the left edge of the horizontal ruler until it displays the type of tab you wish to use• Click the location on the ruler where you want to place a tab stopCreating a Business Letter with a Letterhead and Table 41
  42. 42. Inserting the Current Datein a Document• Display the Insert tab• Click the Insert Date and Time button to display the Date and Time dialog box• Select the desired format• If desired, click the Update automatically check box• Click the OK button to insert the current date at the location of the insertion pointCreating a Business Letter with a Letterhead and Table 42
  43. 43. Inserting the Current Datein a DocumentCreating a Business Letter with a Letterhead and Table 43
  44. 44. Creating a Building Block• Select the text to be a building block• Click the Quick Parts button on the Insert tab to display the Quick Parts gallery• Click Save Selection to Quick Part Gallery in the Quick Parts gallery to display the Create New Building Block dialog box• Type the name of the building block in the Name text box• Click the OK button to store the building block entry and close the dialog boxCreating a Business Letter with a Letterhead and Table 44
  45. 45. Creating a Building BlockCreating a Business Letter with a Letterhead and Table 45
  46. 46. Modifying a Building Block• Click the Quick Parts button on the Insert tab to display the Quick Parts gallery• Right-click the building block to display a shortcut menu• Click Edit Properties on the shortcut menu to display the Modify Building Block dialog box• Make the desired changes in the Modify Building Block dialog box• Click the OK button to store the building block entry and close the dialog boxCreating a Business Letter with a Letterhead and Table 46
  47. 47. Modifying a Building BlockCreating a Business Letter with a Letterhead and Table 47
  48. 48. Inserting a Building Block• Position the insertion point where you wish to insert the building block• Type the desired text, including the building block name• Press the F3 key to instruct Word to replace the building block name with the stored building block entryCreating a Business Letter with a Letterhead and Table 48
  49. 49. Inserting a Building BlockCreating a Business Letter with a Letterhead and Table 49
  50. 50. Inserting a Nonbreaking Space• Press CTRL+SHIFT+SPACEBAR to insert a nonbreaking spaceCreating a Business Letter with a Letterhead and Table 50
  51. 51. Inserting an Empty Table• Click the Table button on the Insert tab to display the Table gallery• Click the cell representing the desired number of rows and columns in the tableCreating a Business Letter with a Letterhead and Table 51
  52. 52. Entering Data in a Table• Click the cell in which you want to enter data, and type the data• Press the TAB key to advance the insertion point to the next cellCreating a Business Letter with a Letterhead and Table 52
  53. 53. Applying a Table Style• Place the insertion point in the table• Click the More button in the Table Styles gallery on the Table Tools Design Tab to expand the gallery• Click the desired table styleCreating a Business Letter with a Letterhead and Table 53
  54. 54. Applying a Table StyleCreating a Business Letter with a Letterhead and Table 54
  55. 55. Resizing Table Columns to Fit TableContents• With the insertion point in the table, display the Table Tools Layout tab• Click the AutoFit button to display the AutoFit menu• Click AutoFit Contents on the AutoFit menu, so that Word automatically adjusts the widths of the columns based on the text in the tableCreating a Business Letter with a Letterhead and Table 55
  56. 56. Aligning Data in Cells• Select the cells containing data to align• Click the desired alignment option on the Table Tools Layout tab to apply the alignment optionCreating a Business Letter with a Letterhead and Table 56
  57. 57. Centering a Table• Position the mouse pointer in the table so that the table move handle appears• Click the table move handle to select the entire table• Move the mouse pointer into the Mini toolbar, so that the toolbar changes to a bright toolbar. Click the Center button on the Mini toolbar to center the selected table between the left and right marginsCreating a Business Letter with a Letterhead and Table 57
  58. 58. Centering a TableCreating a Business Letter with a Letterhead and Table 58
  59. 59. Inserting a Row in a Table• Click the Insert Rows Above button on the Table Tools Layout Tab to insert a row above the row containing the insertion point and then select the newly inserted rowCreating a Business Letter with a Letterhead and Table 59
  60. 60. Merging Cells• With the cells to merge selected, click the Merge Cells button on the Table Tools Layout tab to merge the cells into one cellCreating a Business Letter with a Letterhead and Table 60
  61. 61. Bulleting a List as You Type• Press the ASTERISK key (*) as the first character on the line• Press the SPACEBAR to convert the asterisk to a bullet character• Type the text for the list item• Press the ENTER key to place another bullet character at the beginning of the next line• Repeat the previous two steps for the remainder of the list• After typing the last list item, press the ENTER key two times to turn off automatic bullets as you typeCreating a Business Letter with a Letterhead and Table 61
  62. 62. Bulleting a List as You TypeCreating a Business Letter with a Letterhead and Table 62
  63. 63. Addressing and Printing Envelopes• Drag through the address in the letter to select it• Display the Mailings tab• Click the Create Envelopes button to display the Envelopes and Labels dialog box• If necessary, click the Envelopes tab• Insert an envelope in your printer• Click the Print button to print the envelopeCreating a Business Letter with a Letterhead and Table 63
  64. 64. Addressing and Printing EnvelopesCreating a Business Letter with a Letterhead and Table 64
  65. 65. Chapter Summary• Change margins• Insert and format a shape• Change text wrapping• Insert and format a clip art image• Insert a symbol• Add a border to a paragraph• Clear formatting• Convert a hyperlink to regular textCreating a Business Letter with a Letterhead and Table 65
  66. 66. Chapter Summary• Create a file from an existing file• Apply a Quick Style• Set and use tab stops• Insert the current date• Create, insert, and modify a building block• Insert a Word table, enter data in the table, and format the table• Address and print an envelopeCreating a Business Letter with a Letterhead and Table 66
  67. 67. MicrosoftWord 2010 Chapter 3 Complete

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