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© Paradigm Publishing, Inc.   1   Skills
SECTION 1 SKILLS      Creating and Editing a Document      1.1 Complete the Word Processing Cycle       1.7   Change Docum...
Complete the Word Processing Cycle           The process of creating a document in Microsoft Word generally            fo...
Open Microsoft Word 2010    To open Microsoft Word 2010:    1. Click the Start button on       the Taskbar.    2. Point to...
Word Document Screen Quick Access toolbar                     File tab     tabs                                           ...
Tabs in Backstage View       Tab                    Options and Information       Info                   permissions, poss...
Save a Document    To save a document:    1. Click the Save button on the       Save button        Quick Access toolbar.  ...
Open a Document    To open a document:    1. Click the File tab.    2. Click the Open button.    3. Double-click the docum...
Close a Document    To close a document:    1. Click the File tab.    2. Click the Close tab.                             ...
Move the Insertion Point            Press             To move the insertion point            End key           to end of l...
Insert, Replace, and Delete Text        To insert text, position the insertion point in the desired location         and ...
Scroll and Navigate in a Document        Use the mouse with the                                                  up scrol...
Scroll and Navigate in a Document…continued        The Select Browse Object         button located at the bottom         ...
CHECKPOINT 1      1)    How many steps are in the word           3)   Press this to move the insertion            processi...
Select and Delete Text           To select                Complete these steps using the mouse           a word           ...
Select and Delete Text…continued        Selected text displays with a blue background.        If you select the wrong te...
Use Undo and Redo        Clicking the Undo button reverses the         last command or deletes the last                  ...
Check Spelling and Grammar    To check the spelling and    grammar in a document:    1. Click the Review tab.    2. Click ...
Check Spelling and Grammar…continued           Button              Function                               during spell che...
Check Spelling and Grammar…continued           Button             Function                              replaces selected ...
Use AutoCorrect    To add an AutoCorrect entry:    1. Click the File tab.    2. Click the Options button.    3. Click Proo...
Use Thesaurus    To use Thesaurus using the    Research task pane:    1. Click in the desired word.    2. Click the Review...
Use Thesaurus…continued    To use Thesaurus using the    shortcut menu:    1. Position the mouse pointer       on the word...
Change Document Views    To change the view using the View tab:    1. Click the View tab.    2. Click the desired view but...
Change Document Views…continued    To hide the white and gray space:    1. Position the mouse pointer on the gray       sp...
Change Document Views…continued    To change the zoom percentage    using the View tab:    1. Click the View tab.    2. Cl...
Change Document Views…continued    To use the Navigation pane:    1. Click the View tab.    2. Click the Navigation Pane  ...
CHECKPOINT 2      1)    Clicking this button reverses the       3)   You can use this feature to insert            last co...
Find Specific Text    To find specific text in a    document:    1. Click the Home tab.    2. Click the Find button in the...
Find and Replace Text    To find and replace text:    1. Click the Home tab.    2. Click the Replace button in the        ...
Find and Replace Text…continued                   Click the More button                   to expand the Find and          ...
Find and Replace Text…continued           Option                Action                                 Exactly match the c...
Find and Replace Text…continued           Option               Action                                Find only those words...
Use the Help Feature    To use Help:    1. Click the Microsoft Word Help       button.                         Help button...
Print a Document    To print a document:    1. Click the File tab.    2. Click the Print tab.    3. Click the Print button...
Create a Document Using a Template    To create a document using a    template:    1. Click the File tab.    2. Click the ...
Create and Rename a Folder    To create a folder:    1.     Click the File tab.    2.     Click the Open button.    3.    ...
Save a Document in a Different Format    To save a document in a    different format:    1. Open the document.    2. Click...
CHECKPOINT 3      1)    Click this button to expand the         3)   The Print feature is located in this            Find ...
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Marquee10 presentation word_s1

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Marquee10 presentation word_s1

  1. 1. © Paradigm Publishing, Inc. 1 Skills
  2. 2. SECTION 1 SKILLS Creating and Editing a Document 1.1 Complete the Word Processing Cycle 1.7 Change Document Views 1.1 Close a Document CHECKPOINT 2 1.2 Move the Insertion Point 1.8 Find Specific Text 1.2 Insert, Replace, and Delete Text 1.8 Find and Replace Text 1.3 Scroll and Navigate in a Document 1.9 Use the Help Feature CHECKPOINT 1 1.9 Print a Document 1.4 Select and Delete Text 1.10 Create a Document Using a Template 1.4 Use Undo and Redo 1.11 Create and Rename a Folder 1.5 Check Spelling and Grammar 1.11 Save a Document in a Different Format 1.6 Use AutoCorrect CHECKPOINT 3 1.6 Use Thesaurus© Paradigm Publishing, Inc. 2 Skills
  3. 3. Complete the Word Processing Cycle  The process of creating a document in Microsoft Word generally follows a word processing cycle. Open Word Exit Word Create the Document Close the Document Edit the Document Print the Document Save the Document© Paradigm Publishing, Inc. 3 Skills
  4. 4. Open Microsoft Word 2010 To open Microsoft Word 2010: 1. Click the Start button on the Taskbar. 2. Point to All Programs at the pop-up menu. 3. Click Microsoft Office. 4. Click Microsoft Word 2010. Start button© Paradigm Publishing, Inc. 4 Skills
  5. 5. Word Document Screen Quick Access toolbar File tab tabs ribbon Title bar horizontal ruler insertion point vertical scroll bar I-beam pointer vertical ruler status bar Taskbar© Paradigm Publishing, Inc. 5 Skills
  6. 6. Tabs in Backstage View Tab Options and Information Info permissions, possible issues with sharing the document, document versions, properties (for example, number of pages, number of words), date created, date last modified, date last printed, author Recent recent documents New available templates (for example, blank document, blog post, sample templates, recent templates), templates from Office.com Print number of copies, printer, settings (for example, one-sided pages, letter size, normal margins, one page per sheet) Save & Send send the document using email, save it to the Web, save it to SharePoint, publish it as a blog post, change the file type, create a PDF Help Microsoft Office Help, Getting Started, Contact Us, Tools for Working with Office (for example, customizing the language and display, checking for updates)© Paradigm Publishing, Inc. 6 Skills
  7. 7. Save a Document To save a document: 1. Click the Save button on the Save button Quick Access toolbar. 2. Type a file name. 3. Click Save or press Enter. file name© Paradigm Publishing, Inc. 7 Skills
  8. 8. Open a Document To open a document: 1. Click the File tab. 2. Click the Open button. 3. Double-click the document name at the Open dialog box. Open dialog box© Paradigm Publishing, Inc. 8 Skills
  9. 9. Close a Document To close a document: 1. Click the File tab. 2. Click the Close tab. Close tab© Paradigm Publishing, Inc. 9 Skills
  10. 10. Move the Insertion Point Press To move the insertion point End key to end of line Home key to beginning of line Page Up key up one screen Page Down key down one screen Ctrl + Home to beginning of document Ctrl + End to end of document© Paradigm Publishing, Inc. 10 Skills
  11. 11. Insert, Replace, and Delete Text  To insert text, position the insertion point in the desired location and then type the text.  To replace text, turn on the Overtype mode.  Delete text in a document by pressing the Backspace key or Delete key.  Pressing the Backspace key deletes any characters to the left of the insertion point.  Pressing the Delete key deletes any characters to the right of the insertion point.© Paradigm Publishing, Inc. 11 Skills
  12. 12. Scroll and Navigate in a Document  Use the mouse with the up scroll arrow vertical scroll box, vertical scroll bar, scroll arrows, or vertical scroll box page buttons to scroll through a document.  Scrolling changes the display vertical scroll bar of text but does not move the down scroll arrow insertion point. Previous Page button Next Page button© Paradigm Publishing, Inc. 12 Skills
  13. 13. Scroll and Navigate in a Document…continued  The Select Browse Object button located at the bottom of the vertical scroll bar contains options for browsing through a document.  Scrolling in a document changes the text displayed, while browsing in a Select Browse document moves the Object button insertion point.© Paradigm Publishing, Inc. 13 Skills
  14. 14. CHECKPOINT 1 1) How many steps are in the word 3) Press this to move the insertion processing cycle? point to the beginning of the a. 5 document quickly. b. 6 a. End c. 7 b. Home d. 8 c. Ctrl + End Answer Answer d. Ctrl + Home Next Question Next Question 2) This tab displays a Backstage view 4) This button contains options for that contains buttons and tabs for browsing through a document. working with and managing a. Insert Object documents. b. Select Browse Object a. File c. Select Object b. Home d. Insert Browse Object c. Review Answer Answer d. View Next Question Next Slide© Paradigm Publishing, Inc. 14 Skills
  15. 15. Select and Delete Text To select Complete these steps using the mouse a word Double-click the word. a line of text Click in the selection bar to the left of the line. multiple lines of text Drag in the selection bar to the left of the lines. a sentence Hold down the Ctrl key and then click anywhere in the sentence. a paragraph Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph. multiple paragraphs Drag in the selection bar. an entire document Triple-click in the selection bar.© Paradigm Publishing, Inc. 15 Skills
  16. 16. Select and Delete Text…continued  Selected text displays with a blue background.  If you select the wrong text and want to deselect it, click in the document.  Pressing the Delete key deletes the selected text. selected text© Paradigm Publishing, Inc. 16 Skills
  17. 17. Use Undo and Redo  Clicking the Undo button reverses the last command or deletes the last Undo button Redo button entry you typed.  Click the down-pointing arrow at the right side of the Undo button, and a drop-down list displays the changes made to the document since it was opened. When you click an Undo button action, the action, along with any drop-down list actions listed above it in the drop- down list, is undone.  If you click the Undo button and then decide you do not want to reverse the action, click the Redo button.© Paradigm Publishing, Inc. 17 Skills
  18. 18. Check Spelling and Grammar To check the spelling and grammar in a document: 1. Click the Review tab. 2. Click the Spelling & Grammar button in the Proofing group. 3. Ignore or change as needed in the Spelling and Grammar dialog box. 4. Click OK. Spelling and Grammar dialog box© Paradigm Publishing, Inc. 18 Skills
  19. 19. Check Spelling and Grammar…continued Button Function during spell checking, skips that occurrence of the Ignore Once word; in grammar checking, leaves currently selected text as written during spell checking, skips that occurrence and all Ignore All other occurrences of the word in the document during grammar checking, leaves currently selected Ignore Rule text as written and ignores the current rule for remainder of the grammar check adds selected word to the main spelling check Add to Dictionary dictionary Delete deletes the currently selected word(s) replaces selected word in sentence with selected Change word in Suggestions list box© Paradigm Publishing, Inc. 19 Skills
  20. 20. Check Spelling and Grammar…continued Button Function replaces selected word in sentence with selected Change All word in Suggestions list box and all other occurrences of the word during grammar checking, displays information Explain about the grammar rule inserts selected word and correct spelling of word in AutoCorrect AutoCorrect dialog box Undo reverses most recent spelling and grammar action accepts manual changes made to sentence and then Next Sentence continues grammar checking displays a dialog box with options for customizing a Options spelling and grammar check© Paradigm Publishing, Inc. 20 Skills
  21. 21. Use AutoCorrect To add an AutoCorrect entry: 1. Click the File tab. 2. Click the Options button. 3. Click Proofing. 4. Click the AutoCorrect Options button. 5. Type text in Replace text box. 6. Type text in With text box. 7. Click the Add button. 8. Click OK. AutoCorrect 9. Click OK. dialog box© Paradigm Publishing, Inc. 21 Skills
  22. 22. Use Thesaurus To use Thesaurus using the Research task pane: 1. Click in the desired word. 2. Click the Review tab. 3. Click the Thesaurus button. 4. Click the down-pointing arrow at the right of the desired word. 5. Click Insert. Research task pane© Paradigm Publishing, Inc. 22 Skills
  23. 23. Use Thesaurus…continued To use Thesaurus using the shortcut menu: 1. Position the mouse pointer on the word. 2. Click the right mouse button. 3. Point to Synonyms. 4. Click the desired word. shortcut menu© Paradigm Publishing, Inc. 23 Skills
  24. 24. Change Document Views To change the view using the View tab: 1. Click the View tab. 2. Click the desired view button in the Document Views group. view buttons in View tab To change the view using the buttons in the view area: 1. Click the desired view button in the view area on the Status bar. view buttons in view area of Status bar© Paradigm Publishing, Inc. 24 Skills
  25. 25. Change Document Views…continued To hide the white and gray space: 1. Position the mouse pointer on the gray space at the top of the page until the pointer turns into the hide white space icon. hide white 2. Double-click the left mouse button. space icon To redisplay the white and gray space: 1. Position the mouse pointer on the gray line at the top of the page until the pointer turns into a show white space icon. 2. Double-click the left mouse button.© Paradigm Publishing, Inc. 25 Skills
  26. 26. Change Document Views…continued To change the zoom percentage using the View tab: 1. Click the View tab. 2. Click the Zoom button in the Zoom group. 3. At the Zoom dialog box, click the desired option. Zoom dialog box To change the zoom percentage using the Status bar: 1. Position the mouse pointer on the button on the Zoom slider bar. 2. Drag the button to the desired Zoom slider bar view percentage.© Paradigm Publishing, Inc. 26 Skills
  27. 27. Change Document Views…continued To use the Navigation pane: 1. Click the View tab. 2. Click the Navigation Pane check box. Navigation pane© Paradigm Publishing, Inc. 27 Skills
  28. 28. CHECKPOINT 2 1) Clicking this button reverses the 3) You can use this feature to insert last command or deletes the last frequently used text. entry you typed. a. AutoFormat a. Undo b. AutoCorrect b. Redo c. AutoText c. Erase d. AutoEntry Answer Answer d. Delete Next Question Next Question 2) The Spelling & Grammar button is 4) By default, a document generally located in this tab. displays in this view. a. File a. Full Screen Reading b. Home b. Outline c. Review c. Draft d. View d. Print Layout Answer Answer Next Question Next Slide© Paradigm Publishing, Inc. 28 Skills
  29. 29. Find Specific Text To find specific text in a document: 1. Click the Home tab. 2. Click the Find button in the Editing group. 3. Type the text in the search box of the Navigation pane. Navigation pane© Paradigm Publishing, Inc. 29 Skills
  30. 30. Find and Replace Text To find and replace text: 1. Click the Home tab. 2. Click the Replace button in the Editing group. 3. Type text in the Find what text box. 4. Press Tab to move the insertion point to the Replace with text box. Find and Replace 5. Type text in the Replace with text dialog box box. 6. Click the Replace All button.© Paradigm Publishing, Inc. 30 Skills
  31. 31. Find and Replace Text…continued Click the More button to expand the Find and Replace dialog box.© Paradigm Publishing, Inc. 31 Skills
  32. 32. Find and Replace Text…continued Option Action Exactly match the case of the search text. For example, if Match case you search for Book, Word will stop at Book but not book or BOOK. Find a whole word, not a part of a word. For example, if Find whole words you search for her and did not select Find whole words only only, Word would stop at there, here, hers, and so on. Search for wildcards, special characters, or special search Use wildcards operators. Match words that sound alike but are spelled differently Sounds like such as know and no. Find all forms of the word entered in the Find what text Find all word forms box. For example, if you enter hold, Word will stop at held and holding.© Paradigm Publishing, Inc. 32 Skills
  33. 33. Find and Replace Text…continued Option Action Find only those words that begin with the letters in the Find what text box. For example, if you enter per, Word Match prefix will stop at words such as perform and perfect but will skip over words such as super and hyperlink. Find only those words that end with the letters in the Find what text box. For example, if you enter ly, Word will stop Match suffix at words such as accurately and quietly but skip over words such as catalyst and lyre. Ignore punctuation Ignore punctuation within characters. For example, if you characters enter US in the Find what text box, Word will stop at U.S. Ignore white space Ignore spaces between letters. For example, if you enter characters F B I in the Find what text box, Word will stop at FBI.© Paradigm Publishing, Inc. 33 Skills
  34. 34. Use the Help Feature To use Help: 1. Click the Microsoft Word Help button. Help button 2. Click the desired option in the Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter. Word Help window© Paradigm Publishing, Inc. 34 Skills
  35. 35. Print a Document To print a document: 1. Click the File tab. 2. Click the Print tab. 3. Click the Print button. Print button© Paradigm Publishing, Inc. 35 Skills
  36. 36. Create a Document Using a Template To create a document using a template: 1. Click the File tab. 2. Click the New tab. 3. Click the desired template. 4. Click the Create button. New tab© Paradigm Publishing, Inc. 36 Skills
  37. 37. Create and Rename a Folder To create a folder: 1. Click the File tab. 2. Click the Open button. 3. Click the New folder button in the Open dialog box. 4. Type a folder name. New folder 5. Press Enter. button To rename a folder: 1. Right-click on the folder name in the Open dialog box. 2. Click Rename at the shortcut menu. 3. Type the new folder name. 4. Press Enter.© Paradigm Publishing, Inc. 37 Skills
  38. 38. Save a Document in a Different Format To save a document in a different format: 1. Open the document. 2. Click the File tab. 3. Click the Save As button. 4. Type a document name. 5. Change the Save as option Save as type option box to the desired format. 6. Click the Save button.© Paradigm Publishing, Inc. 38 Skills
  39. 39. CHECKPOINT 3 1) Click this button to expand the 3) The Print feature is located in this Find and Replace dialog box. tab. a. Expand a. File b. Options b. Home c. More c. Review d. Format d. View Answer Answer Next Question Next Question 2) You can press this function key to 4) This is the name of the default display the Word Help window. template. a. F1 a. Default b. F2 b. Automatic c. F3 c. Standard d. F4 d. Normal Answer Answer Next Question Next Slide© Paradigm Publishing, Inc. 39 Skills

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