Save Yourself
Overhead It always steals more than its fair share.  Of course we want to buy good quality products; our patients deserve ...
How can we be WISE? <ul><li>As staff members, how can we help our Doctor when ordering supplies, preserving our stock, and...
Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul>
Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul><ul><li>4 Offices </li></ul>
 
 
 
 
 
Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul><ul><li>4 Offices </li></ul><ul><li>21 Staf...
Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul><ul><li>4 Offices </li></ul><ul><li>21 Staf...
Money is a touchy Subject <ul><li>Many different ideas and thoughts about how to spend and save money </li></ul>
<ul><li>Tough  Love vs. Spanking - Good Argument   </li></ul><ul><li>Most of the American populace thinks it improper to s...
                                                                                                                          ...
How can we be wise?
<ul><li>Ask the right questions </li></ul><ul><li>Watch every product you buy </li></ul><ul><li>Always know your inventory...
Ask the right Questions ?
<ul><li>Does your company charge for….? </li></ul>
Does your company charge for ….? <ul><li>Are you being charged for shipping and handling? </li></ul>
Does your company charge for ……? <ul><li>Are you being charged for shipping  and handling? </li></ul><ul><li>Are you being...
Does your company charge for ……? <ul><li>Are you being charged for shipping  and handling? </li></ul><ul><li>Are you being...
Does your company charge for …..? <ul><li>Are you being charged for shipping  and handling? </li></ul><ul><li>Are you bein...
Does your company give quantity discounts?
Does your company give  quantity discounts? <ul><li>Ask where is the price Break? </li></ul><ul><li>It may be beneficial t...
Does your company give  quantity discounts? <ul><li>Ask where is the price Break? </li></ul><ul><li>It may be beneficial t...
Does your company give  quantity discounts? <ul><li>Ask where is the price Break? </li></ul><ul><li>One company gives a 50...
What incentives does your company offer?
What incentives does your company offer? <ul><li>Several orthodontic companies will offer a 50% savings on support items i...
What incentives does your company offer? <ul><li>One company offers a 5% discount if a credit card # is left on file so th...
Do you give a price break if I commit to an auto shipment?
Do you give a price break if I commit to an auto shipment? <ul><li>Sometimes if you sign up for auto shipments a discount ...
Ask your Sales Rep <ul><li>They have more opportunities to help you than the operator you talk to when you call the compan...
Ask your Sales Rep <ul><li>They have more opportunities to help you than the operator you talk to when you call the compan...
Ask your Sales Rep <ul><li>They have more opportunities to help you than the operator you talk to when you call the compan...
Watch every product that you buy
Watch every product that you buy <ul><li>Compare prices for every item that you purchase. </li></ul>
Watch every product that you buy <ul><li>Let the staff know the cost of every item.  If they know the value, they will con...
Educate the Staff  <ul><li>Cost of Bracket  $22.85 </li></ul><ul><li>50% discount  $11.42 </li></ul><ul><li>Who has lost a...
Educate the Staff  <ul><li>If an assistant looses one bracket a day - $11.42 </li></ul>
Educate the Staff  <ul><li>If there are 4 assistants in the clinic and each loose one bracket a day - $45.68 </li></ul>
Educate the Staff  <ul><li>If the clinic is open 4 days a week </li></ul><ul><li>$182.72  </li></ul><ul><li>a week </li></ul>
Educate the Staff  <ul><li>4 weeks in a month </li></ul><ul><li>$730.88 </li></ul><ul><li>a month </li></ul>
Educate the Staff  <ul><li>12 months in a year </li></ul><ul><li>$8,770.56 </li></ul><ul><li>a year </li></ul>
Educate the Staff  <ul><li>5 years </li></ul><ul><li>$43,852.80 </li></ul>
Educate the Staff  <ul><li>Gloves  $5.95 box 100 </li></ul><ul><li>12 cents a pair </li></ul><ul><li>$72 a day </li></ul><...
Educate the Staff  <ul><li>Do we use one pair per patient? </li></ul>
Educate the Staff  <ul><li>Get everything you need before you glove up. </li></ul><ul><li>Think ahead! </li></ul><ul><li>W...
Educate the Staff  <ul><li>If one pair per patient, in one month you would save: </li></ul><ul><li>$1,152.00 </li></ul>
Educate your Staff <ul><li>Where can we be more conservative? </li></ul><ul><li>Go over cost on every single item with eve...
Is this product really necessary?
Is this product really necessary? <ul><li>Are there newer  products that are better, more cost effective? </li></ul>
Is this product really necessary? <ul><li>Are there newer  products that are better, more cost effective? </li></ul><ul><l...
Is this product really necessary? <ul><li>Are there newer  products that are better? </li></ul><ul><li>Can I replace it wi...
Watch your invoices! <ul><li>When invoices come in, be sure and check the price to make sure you were charged for the nego...
Watch your invoices! <ul><li>When invoices come in, be sure and check the price to make sure you were charged for the nego...
Know your inventory
Know your inventory <ul><li>Biweekly inventory for ordering purposes. </li></ul><ul><li>(Order only what you need) </li></ul>
Know your inventory <ul><li>Annual inventory- For one month of the year we do not order stock so that we can use up any ol...
Know your inventory <ul><li>Evaluate how the satellite offices are stocked? </li></ul><ul><li>We have an inventory sheet f...
Know your inventory <ul><li>Return for credit unused stock that is no longer used in your office. </li></ul><ul><li>(Some ...
INVENTIVE INCOME <ul><li>Creating money from nothing. </li></ul>
INVENTIVE INCOME <ul><li>EBay your unused items!  </li></ul><ul><li>Everyone has that drawer or cabinet of unused items.  ...
INVENTIVE INCOME <ul><li>Sell your used brackets and bands to a recycling company or scrap metal company </li></ul>
INVENTIVE INCOME <ul><li>Resale unworn scrubs and uniforms.  Uniform stores sometimes have a resale consignment area, and ...
Other Cost Effective Ideas
Office Space & Utilities <ul><li>Compare bills from same month last year </li></ul><ul><li>Leaky pipes </li></ul><ul><li>I...
Other Cost Effective Ideas <ul><li>Install programmable thermostats-why pay to heat and cool your office after working hou...
Other Cost Effective Ideas <ul><li>Turn off lights, copiers, computers, etc…when the day is finished.  </li></ul><ul><li>P...
Other Cost effective ideas  <ul><li>Don’t use a new bracket for every loose bond.  Micro etch and rebond. </li></ul>
Other Cost effective ideas  <ul><li>Digital photos-Save the cost of film and processing the film. </li></ul>
Other Cost effective ideas  <ul><li>Use rechargeable batteries </li></ul>
Other Cost effective ideas  <ul><li>Gain Air Miles!  Use a credit card rewards card to pay for inventory.  Pay off each mo...
Other Cost effective ideas  <ul><li>Design and print your own postcards, letterhead, birthday cards, recall cards,… </li><...
Other Cost effective ideas
 
Other Cost effective ideas  <ul><li>Use discount cards from local office supplies  </li></ul>
Other Cost effective ideas  <ul><li>Shop local Warehouse Discount Stores </li></ul>
Other Cost effective ideas  <ul><li>Do you pay for magazines? </li></ul>
Other Cost effective ideas  <ul><li>Have someone in charge of archwires to sterilize and restock wires that are pulled but...
Other Cost effective ideas  <ul><li>Use e-mail to communicate with your patients:  A monthly tip for patients, or a quarte...
Cost Effective Marketing
Inexpensive Patient Contest
Other Cost effective ideas <ul><li>Make it a team project!  Have your staff brainstorm about saving the practice money. </...
Let’s Brainstorm!
Other Cost effective ideas <ul><li>Staff incentives when a goal is reached?  </li></ul>
Cost Cutting Game <ul><li>Set a goal.  $10,000.00 in 6 months </li></ul>
Cost Cutting Game <ul><li>Set a goal.  $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul>
Cost Cutting Game <ul><li>Set a goal.  $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a ...
Cost Cutting Game <ul><li>Set a goal.  $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a ...
Cost Cutting Game <ul><li>Set a goal.  $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a ...
Cost Cutting Game <ul><li>Set a goal.  $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a ...
Cost Cutting Game <ul><li>Doctor will pay out $5,000.00 </li></ul>
Cost Cutting Game <ul><li>Doctor will pay out $5,000.00 </li></ul><ul><li>Doctor will also make $5,000.00 </li></ul>
Cost Cutting Game <ul><li>Doctor will pay out $5,000.00 </li></ul><ul><li>Doctor will also make $5,000.00 </li></ul><ul><l...
Are we Wise when we buy Supplies?
Be Wise ! Know your  Inventory Watch every Product you Buy Ask the Right Questions Save $
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Save Yourself

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Save Yourself

  1. 1. Save Yourself
  2. 2. Overhead It always steals more than its fair share. Of course we want to buy good quality products; our patients deserve nothing but the best. But how can we make sure we are getting the best possible price for the items we purchase.
  3. 3. How can we be WISE? <ul><li>As staff members, how can we help our Doctor when ordering supplies, preserving our stock, and keeping inventory? </li></ul>
  4. 4. Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul>
  5. 5. Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul><ul><li>4 Offices </li></ul>
  6. 11. Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul><ul><li>4 Offices </li></ul><ul><li>21 Staff Members </li></ul>
  7. 12. Harwell & Harwell Orthodontics <ul><li>2 Doctors-Father and Son Team </li></ul><ul><li>4 Offices </li></ul><ul><li>21 Staff Members </li></ul><ul><li>Patients in Practice </li></ul><ul><li>Active-1593 </li></ul><ul><li>Retention-1364 </li></ul>
  8. 13. Money is a touchy Subject <ul><li>Many different ideas and thoughts about how to spend and save money </li></ul>
  9. 14. <ul><li>Tough Love vs. Spanking - Good Argument </li></ul><ul><li>Most of the American populace thinks it improper to spank children, so I have tried other methods to control kids when they have one of 'those moments.' One that I found effective is for me to just take the child for a car ride and talk. </li></ul><ul><li>Some say it's the vibration from the car, others say it's the time away from any distractions such as TV, Video Games, Computer, IPod, etc. </li></ul><ul><li>Either way, my kids usually calm down and stop misbehaving after our car ride together.  Eye to eye contact helps a lot too. </li></ul><ul><li>I've included a photo below of one of my sessions with my nephew, in case you would like to use the technique. </li></ul><ul><li>Sincerely, Your Friend </li></ul>
  10. 15.                                                                                                                                                       This works with grandchildren, nieces, and nephews as well.
  11. 16. How can we be wise?
  12. 17. <ul><li>Ask the right questions </li></ul><ul><li>Watch every product you buy </li></ul><ul><li>Always know your inventory </li></ul>
  13. 18. Ask the right Questions ?
  14. 19. <ul><li>Does your company charge for….? </li></ul>
  15. 20. Does your company charge for ….? <ul><li>Are you being charged for shipping and handling? </li></ul>
  16. 21. Does your company charge for ……? <ul><li>Are you being charged for shipping and handling? </li></ul><ul><li>Are you being charged tax? </li></ul><ul><li>(Out of state companies charge no tax) </li></ul>
  17. 22. Does your company charge for ……? <ul><li>Are you being charged for shipping and handling? </li></ul><ul><li>Are you being charged tax? </li></ul><ul><li>Are you being charged a fuel surcharge? </li></ul>
  18. 23. Does your company charge for …..? <ul><li>Are you being charged for shipping and handling? </li></ul><ul><li>Are you being charged tax? </li></ul><ul><li>Are you being charged a fuel surcharge? </li></ul><ul><li>Are there any “extra” fees? </li></ul>
  19. 24. Does your company give quantity discounts?
  20. 25. Does your company give quantity discounts? <ul><li>Ask where is the price Break? </li></ul><ul><li>It may be beneficial to order 2 or 3 months at a time for items you know you will use. </li></ul>
  21. 26. Does your company give quantity discounts? <ul><li>Ask where is the price Break? </li></ul><ul><li>It may be beneficial to order 2 or 3 months at a time for items you know you will use. </li></ul><ul><li>When it is on sale, Stock UP! </li></ul><ul><li>Of course this only applies to those items that you use on a regular basis. Stocking up on an item which you use once a year doesn’t make sense and robs you of spending money, not to mention storage space. </li></ul>
  22. 27. Does your company give quantity discounts? <ul><li>Ask where is the price Break? </li></ul><ul><li>One company gives a 50% discount if a large order is placed quarterly. </li></ul>
  23. 28. What incentives does your company offer?
  24. 29. What incentives does your company offer? <ul><li>Several orthodontic companies will offer a 50% savings on support items if you order their bands and brackets. </li></ul>
  25. 30. What incentives does your company offer? <ul><li>One company offers a 5% discount if a credit card # is left on file so that the order is paid on the order date. </li></ul><ul><li>(a 5% discount annually for this company adds up!) </li></ul>
  26. 31. Do you give a price break if I commit to an auto shipment?
  27. 32. Do you give a price break if I commit to an auto shipment? <ul><li>Sometimes if you sign up for auto shipments a discount is given. (Know your inventory and how much stock you use so that you don’t overload!) </li></ul>
  28. 33. Ask your Sales Rep <ul><li>They have more opportunities to help you than the operator you talk to when you call the company direct. </li></ul>
  29. 34. Ask your Sales Rep <ul><li>They have more opportunities to help you than the operator you talk to when you call the company direct. </li></ul><ul><li>Save orders for meetings and shows. Show specials will be a better deal than the normal price. </li></ul>
  30. 35. Ask your Sales Rep <ul><li>They have more opportunities to help you than the operator you talk to when you call the company direct. </li></ul><ul><li>Save orders for meetings and shows. Show specials will be a better deal than the normal price. </li></ul><ul><li>How do you know what they can do for you if you don’t ask? </li></ul>
  31. 36. Watch every product that you buy
  32. 37. Watch every product that you buy <ul><li>Compare prices for every item that you purchase. </li></ul>
  33. 38. Watch every product that you buy <ul><li>Let the staff know the cost of every item. If they know the value, they will conserve and protect office stock. (Should I try and find the bracket I dropped, or get a new one?) </li></ul>
  34. 39. Educate the Staff <ul><li>Cost of Bracket $22.85 </li></ul><ul><li>50% discount $11.42 </li></ul><ul><li>Who has lost a bracket? </li></ul>
  35. 40. Educate the Staff <ul><li>If an assistant looses one bracket a day - $11.42 </li></ul>
  36. 41. Educate the Staff <ul><li>If there are 4 assistants in the clinic and each loose one bracket a day - $45.68 </li></ul>
  37. 42. Educate the Staff <ul><li>If the clinic is open 4 days a week </li></ul><ul><li>$182.72 </li></ul><ul><li>a week </li></ul>
  38. 43. Educate the Staff <ul><li>4 weeks in a month </li></ul><ul><li>$730.88 </li></ul><ul><li>a month </li></ul>
  39. 44. Educate the Staff <ul><li>12 months in a year </li></ul><ul><li>$8,770.56 </li></ul><ul><li>a year </li></ul>
  40. 45. Educate the Staff <ul><li>5 years </li></ul><ul><li>$43,852.80 </li></ul>
  41. 46. Educate the Staff <ul><li>Gloves $5.95 box 100 </li></ul><ul><li>12 cents a pair </li></ul><ul><li>$72 a day </li></ul><ul><li>1 set per patient </li></ul>
  42. 47. Educate the Staff <ul><li>Do we use one pair per patient? </li></ul>
  43. 48. Educate the Staff <ul><li>Get everything you need before you glove up. </li></ul><ul><li>Think ahead! </li></ul><ul><li>What does the </li></ul><ul><li>Doctor want? </li></ul>
  44. 49. Educate the Staff <ul><li>If one pair per patient, in one month you would save: </li></ul><ul><li>$1,152.00 </li></ul>
  45. 50. Educate your Staff <ul><li>Where can we be more conservative? </li></ul><ul><li>Go over cost on every single item with everyone in your office </li></ul><ul><li>Let everyone know your PAIN! </li></ul><ul><li>Work together as a Team </li></ul>
  46. 51. Is this product really necessary?
  47. 52. Is this product really necessary? <ul><li>Are there newer products that are better, more cost effective? </li></ul>
  48. 53. Is this product really necessary? <ul><li>Are there newer products that are better, more cost effective? </li></ul><ul><li>Can I replace it with a new improved, better product at a better price? </li></ul>
  49. 54. Is this product really necessary? <ul><li>Are there newer products that are better? </li></ul><ul><li>Can I replace it with a new improved, better product at a better price? </li></ul><ul><li>Or, if it’s not broken don’t fix it. Your tried and true equipment may not need to be replaced by the next best model. </li></ul>
  50. 55. Watch your invoices! <ul><li>When invoices come in, be sure and check the price to make sure you were charged for the negotiated amount. </li></ul>
  51. 56. Watch your invoices! <ul><li>When invoices come in, be sure and check the price to make sure you were charged for the negotiated amount. </li></ul><ul><li>Check invoices on reorders, just because they gave you a good price last time doesn’t mean they will honor that price every time. </li></ul>
  52. 57. Know your inventory
  53. 58. Know your inventory <ul><li>Biweekly inventory for ordering purposes. </li></ul><ul><li>(Order only what you need) </li></ul>
  54. 59. Know your inventory <ul><li>Annual inventory- For one month of the year we do not order stock so that we can use up any old inventory. </li></ul><ul><li>(Which set would you rather use?) </li></ul>
  55. 60. Know your inventory <ul><li>Evaluate how the satellite offices are stocked? </li></ul><ul><li>We have an inventory sheet for each office. Each visit we mark what stock we need. We restock and take items each trip. We only stock enough for 2 working days. </li></ul>
  56. 61. Know your inventory <ul><li>Return for credit unused stock that is no longer used in your office. </li></ul><ul><li>(Some companies will accept unopened returns for up to 12 months.) </li></ul>
  57. 62. INVENTIVE INCOME <ul><li>Creating money from nothing. </li></ul>
  58. 63. INVENTIVE INCOME <ul><li>EBay your unused items! </li></ul><ul><li>Everyone has that drawer or cabinet of unused items. Turn it into cash. </li></ul><ul><li>$$$$$$$$$$$$$$$$$$ </li></ul>
  59. 64. INVENTIVE INCOME <ul><li>Sell your used brackets and bands to a recycling company or scrap metal company </li></ul>
  60. 65. INVENTIVE INCOME <ul><li>Resale unworn scrubs and uniforms. Uniform stores sometimes have a resale consignment area, and scrubs are very popular. Put the money into a new uniform fund. </li></ul>
  61. 66. Other Cost Effective Ideas
  62. 67. Office Space & Utilities <ul><li>Compare bills from same month last year </li></ul><ul><li>Leaky pipes </li></ul><ul><li>Inefficient Lighting </li></ul><ul><li>Cost saving water heads </li></ul>
  63. 68. Other Cost Effective Ideas <ul><li>Install programmable thermostats-why pay to heat and cool your office after working hours? </li></ul>
  64. 69. Other Cost Effective Ideas <ul><li>Turn off lights, copiers, computers, etc…when the day is finished. </li></ul><ul><li>Put all equipment on a power strip, and then turn off strip at the end of the day. </li></ul><ul><li>Only 15% of electricity used to recharge a cell phone is used to recharge. The rest is lost, but you pay for it. </li></ul>
  65. 70. Other Cost effective ideas <ul><li>Don’t use a new bracket for every loose bond. Micro etch and rebond. </li></ul>
  66. 71. Other Cost effective ideas <ul><li>Digital photos-Save the cost of film and processing the film. </li></ul>
  67. 72. Other Cost effective ideas <ul><li>Use rechargeable batteries </li></ul>
  68. 73. Other Cost effective ideas <ul><li>Gain Air Miles! Use a credit card rewards card to pay for inventory. Pay off each month so no interest is paid. If you need to carry a balance negotiate a low interest rate. </li></ul>
  69. 74. Other Cost effective ideas <ul><li>Design and print your own postcards, letterhead, birthday cards, recall cards,… </li></ul>
  70. 75. Other Cost effective ideas
  71. 77. Other Cost effective ideas <ul><li>Use discount cards from local office supplies </li></ul>
  72. 78. Other Cost effective ideas <ul><li>Shop local Warehouse Discount Stores </li></ul>
  73. 79. Other Cost effective ideas <ul><li>Do you pay for magazines? </li></ul>
  74. 80. Other Cost effective ideas <ul><li>Have someone in charge of archwires to sterilize and restock wires that are pulled but not used. </li></ul>
  75. 81. Other Cost effective ideas <ul><li>Use e-mail to communicate with your patients: A monthly tip for patients, or a quarterly newsletter. There is no printing cost, you don’t have to buy paper, and the postage is free. </li></ul>
  76. 82. Cost Effective Marketing
  77. 83. Inexpensive Patient Contest
  78. 84. Other Cost effective ideas <ul><li>Make it a team project! Have your staff brainstorm about saving the practice money. </li></ul>
  79. 85. Let’s Brainstorm!
  80. 86. Other Cost effective ideas <ul><li>Staff incentives when a goal is reached? </li></ul>
  81. 87. Cost Cutting Game <ul><li>Set a goal. $10,000.00 in 6 months </li></ul>
  82. 88. Cost Cutting Game <ul><li>Set a goal. $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul>
  83. 89. Cost Cutting Game <ul><li>Set a goal. $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a base line, check $ spent </li></ul>
  84. 90. Cost Cutting Game <ul><li>Set a goal. $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a base line, check $ spent </li></ul><ul><li>List all of the rules </li></ul>
  85. 91. Cost Cutting Game <ul><li>Set a goal. $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a base line, check $ spent </li></ul><ul><li>List all of the rules </li></ul><ul><li>If goal is met..... </li></ul>
  86. 92. Cost Cutting Game <ul><li>Set a goal. $10,000.00 in 6 months </li></ul><ul><li>$1,666.00 a month </li></ul><ul><li>Set a base line, check $ spent </li></ul><ul><li>List all of the rules </li></ul><ul><li>If goal is met </li></ul><ul><li>$5000.00 Bonus for staff? </li></ul>
  87. 93. Cost Cutting Game <ul><li>Doctor will pay out $5,000.00 </li></ul>
  88. 94. Cost Cutting Game <ul><li>Doctor will pay out $5,000.00 </li></ul><ul><li>Doctor will also make $5,000.00 </li></ul>
  89. 95. Cost Cutting Game <ul><li>Doctor will pay out $5,000.00 </li></ul><ul><li>Doctor will also make $5,000.00 </li></ul><ul><li>Will establish good habits and new protocols that will save money for the practice for years to come </li></ul>
  90. 96. Are we Wise when we buy Supplies?
  91. 97. Be Wise ! Know your Inventory Watch every Product you Buy Ask the Right Questions Save $

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