Running an Efficient and Error-free Law Firm Larry Port Founding Partner and Chief Software Architect Rocket Matter, LLC F...
 
Billable work  30 Office administration  7 Client development or marketing  4 Keeping current on non-billable law  3 Non-b...
Billable work  31 Office administration  6 Client development or marketing  4 Keeping current on non-billable law  3 Non-b...
Source: Florida Bar 2006 Economics and Law Office Management Survey  Billable work  32 Office administration  5 Client dev...
errors?
PROJECT MANAGEMENT
matters = projects
AGILE SOFTWARE DEVELOPMENT DEVELOPMENT DEVELOPMENT
why does Agile work?
DAILY STANDUP
YESTERDAY TODAY IN MY WAY
RETROSPECTIVE
START STOP CONTINUE
REVIEW
 
 
 
 
CAPTURING
 
WELL-WRITTEN  NEXT ACTIONS
capture the very next step...
WEEKLY REVIEW
close all  open loops ...
STANDARDIZE REPEATABLE PROCESSES PROCESSES PROCESSES
reliability, efficiency, accountability
 
 
 
GO PAPERLESS PAPERLESS
tip: setup profiles rather than quick menu...
mozy + mac integration
SaaS alternatives
ENCOURAGE QUESTIONS QUESTIONS
For more information: Agile Techniques: “Lean Initiatives” http://www.jdsupra.com/profile/rocketmatter GTD For Legal Blog ...
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Running An Efficient And Error Free Law Firm

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Small law firms can be run more efficiently and with less potential errors, leading to more billable time (or productive time for value billers), and reducing risk of malpractice. Managing matters is similar to the highly developed field of Project Management. By borrowing some ideas popular with the software and manufacturing industries, attorneys can learn practical, simple techniques to employ right away.

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  • Slides 4 and 5 are hypothetical exercises to show the annual increase in revenue if you can recoup 1, then 2 billable hours per week.

    Calculation is based on 50 weeks per year.

    You'll notice, if you do a little math, at a rate of $250, that each minute you save a day equals $1000 annually.
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  • Slide 3 is based on an hourly rate of $250/hr. This is data compiled from the Florida Bar’s 2006 Economic Survey.
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  • Running An Efficient And Error Free Law Firm

    1. 1. Running an Efficient and Error-free Law Firm Larry Port Founding Partner and Chief Software Architect Rocket Matter, LLC FL CLE 1.0 Credits Course #9686 9
    2. 3. Billable work 30 Office administration 7 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5 Average Weekly Hours 50 Source: Florida Bar 2006 Economics and Law Office Management Survey
    3. 4. Billable work 31 Office administration 6 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5 Average Weekly Hours 50 Source: Florida Bar 2006 Economics and Law Office Management Survey Annual Increase in Revenue: $12,500
    4. 5. Source: Florida Bar 2006 Economics and Law Office Management Survey Billable work 32 Office administration 5 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5 Average Weekly Hours 50 Annual Increase in Revenue: $25,000
    5. 6. errors?
    6. 7. PROJECT MANAGEMENT
    7. 8. matters = projects
    8. 9. AGILE SOFTWARE DEVELOPMENT DEVELOPMENT DEVELOPMENT
    9. 10. why does Agile work?
    10. 11. DAILY STANDUP
    11. 12. YESTERDAY TODAY IN MY WAY
    12. 13. RETROSPECTIVE
    13. 14. START STOP CONTINUE
    14. 15. REVIEW
    15. 20. CAPTURING
    16. 22. WELL-WRITTEN NEXT ACTIONS
    17. 23. capture the very next step...
    18. 24. WEEKLY REVIEW
    19. 25. close all open loops ...
    20. 26. STANDARDIZE REPEATABLE PROCESSES PROCESSES PROCESSES
    21. 27. reliability, efficiency, accountability
    22. 31. GO PAPERLESS PAPERLESS
    23. 32. tip: setup profiles rather than quick menu...
    24. 33. mozy + mac integration
    25. 34. SaaS alternatives
    26. 35. ENCOURAGE QUESTIONS QUESTIONS
    27. 36. For more information: Agile Techniques: “Lean Initiatives” http://www.jdsupra.com/profile/rocketmatter GTD For Legal Blog Series http://www.rocketmatter.com/blog/category/g td

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