1.
Productivity
Hacks and
Apps for
Lawyers

2.
54%
Suffer from a lack
of internal
efficiency
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3.
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4.
3 mins and 5
seconds
Average rate of
work-day
interruptions
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5.
23 mins and
15 seconds
To get back where
you left off
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6.
GOAL:
Limit interruptions
and make working
hours more
productive
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7.
Agenda
•Calendaring and
Scheduling
• Email Management
• Drafting and Editing
• Time Tracking
• Mobility
888-431-1529 rocketmatter.com

8.
888-431-1529 rocketmatter.com
Calendaring Hacks
• Start implementing Power Hours or Pomodoros
• Calendar a 10-15 min meeting with your staff
each morning
• Make sure to sync your calendar to your practice
management software
• Schedule time to be happier
• Use your calendar to map out your time blocks
• Set the goal to do 2-3 important things per day

9.
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Calendaring

10.
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Scheduling Hacks
•Use features to set up different meeting
types
•Accept payment in advance for consultations
•Use tools to pick the best meeting time for
multiple parties
•Set specific rules with staff regarding internal
scheduling of events

11.
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Scheduling

12.
888-431-1529 rocketmatter.com
Email Hacks
• Schedule specific times to check email
• Turn desktop notifications off
• Keep your email app closed
• Use email digest services
• Automate text and responses where you can
• Use email scheduling tools
• Develop an email workflow or “rules”

13.
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Email

14.
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Delete/Archive
Defer
Delegate
Respond
Do
Inbox Zero Using Technology
Such as SaneBox
SaneLater, SaneBlackHole, Custom
SaneSnooze
SaneReminders
SaneReminders
Star/Flag
At the end of the day SaneSnooze whatever is left = Inbox Zero

15.
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Drafting Hacks
•Create a forms library and use document
generation software
•Create a standard clauses and responses
database
• Use technology to save time proofreading
and editing
•Minimize interruptions while doing focused
work (Power Hour)

16.
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Make Your Text More Productive

17.
888-431-1529 rocketmatter.com
Drafting and Editing

18.
888-431-1529 rocketmatter.com
Time Tracking and Billing Hacks
• Bill as you work
• Dictate your time
• Run pre-bills to minimize errors
• Do your billing in batches
• Email invoices and accept electronic payments
when you can
• Delegate follow-ups to a VA or part-time staff
member

19.
Bill-As-You-Work Technology
888-431-1529 rocketmatter.com

20.
Time Tracking Apps
888-431-1529 rocketmatter.com

21.
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Mobility Hacks
• Make sure you have the mobile version of your
most important tech tools
• Have an easy way to sync and access firm contacts
• Use cloud-based document storage
• Use scanner apps or Fujitsu ScanSnap cloud to
digitize documents
• Track time on-the-go
• View, edit and annotate PDF files from anywhere

22.
888-431-1529 rocketmatter.com
Mobility Hacks

23.
Case Management System
Legal practice management software
can include calendaring, conflict
checking, time and billing, case
management, accounting, and
document storage.
888-431-1529 rocketmatter.com
th

24.
Key Features
• Contact/Client Management
• Conflict Checking
• Calendaring
• Tasks
• Time and Billing
888-431-1529 rocketmatter.com
• Email Archiving
• Electronic Document Storage
• Client Portal
• Trust Accounting
• Accounting Software Integration

25.
Don’t waste time remembering
passwords!
Try 1Password, LastPass, Dashlane
LIAMEM$AIHYCMNAIFLH
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26.
Top 7 Productivity Hygiene Hacks
1. Get at least seven hours of sleep
2. Stay hydrated
3. Drink coffee at the right time(s)
4. Put a second monitor on your desk
5. Get into a habit of regular exercise
6. Start a meditation or mindfulness
practice
7. Think about what you’re eating,
and when
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27.
888-431-1529 rocketmatter.com
Visit us at
www.rocketmatter.com
or call
866-710-1845

28.
Nefra MacDonald | nefra@rocketmatter.com
Thank You!