7   WAYS TO MAKE   YOUR LAW FIRM   MORE EFFICIENTLarry PortCEO and Chief Software ArchitectRocket Matter, LLC
Billable work                                                          30             Office administration                ...
Billable work                             31             Office administration                       6             Client d...
Billable work                             32             Office administration                       5             Client d...
1   GO TOMATO                 USE THE POMODORO TECHNIQUE TO                 FOCUS AND PREVENT INTERRUPTIONS@larryport
Work for 25 minutes@larryport
The tomato is sacred!               Easy, right?               No interruptions               Can’t get up.               ...
@larryport
NO INTERRUPTION POLICY             12.5 MINS ON AVERAGE IS ACCEPTABLE             TIMER BELL SENDS SIGNAL             FOLL...
2   GO PAPERLESS             DITCH THE PAPER FILES@larryport
1 TON   = 200,000 Sheets of Paper@larryport
2 GB   = storage for 200,000 docs                      This thumb drive can store                      2 million documents...
10    %             Of payroll hours             spent unsuccessfully             searching for             information   ...
@larryport
Fujitsu ScanSnap 1500                    ‘Nuff Said.@larryport
Online Backups...GOOD!@larryport
Evernote...EPIC!@larryport
Sign Electronically Custom Stamps            iAnnotate@larryport
3      ACT LIKE A GEEK             FOLLOW COOL SOFTWARE INDUSTRY PROCESSES@larryport
AGILE             SOFTWARE DEVELOPMENT@larryport
WHY DOES AGILE WORK?@larryport
DAILY STANDUP                  ... YESTERDAY                  ... TODAY                   ... IN MY WAY@larryport
RETROSPECTIVE                  ... START                  ... STOP                   ... CONTINUE@larryport
4   BATCH PROCESSES             DON’T HANDLE COMMUNICATIONS CONSTANTLY@larryport
@larryport
Multi-taskers are             “suckers for irrelevancy.             Everything distracts them.”@larryport
ANXIETY                                    SCATTERED THOUGHTS  INABILITY TO FOCUS     TENSION           RISKS             ...
Things You Can Batch@larryport
http://www.slideshare.net/merlinmann/inbox-zero-actionbased-email@larryport
Things You CAN’T Batch@larryport
5   Go GTD             DAVID ALLEN’S SYSTEM HELPS YOU             GET ORGANIZED & DE-STRESS@larryport
@larryport
CAPTURING@larryport
@larryport
Inboxes             Inboxes can be virtual...@larryport
WELL-WRITTEN             NEXT ACTIONS@larryport
capture the very next step...@larryport
WEEKLY REVIEW@larryport
close all open loops...@larryport
6       EMPLOY MINDMAPS             GET IDEAS OUT OF YOUR HEAD AND STRUCTURED@larryport
@larryport
@larryport
7             STANDARDIZE             DON’T REPEAT YOURSELF@larryport
reliability, efficiency, accountability@larryport
Invoices should be done             consistently, every month             Lexicon, phone handling             should be id...
THANK YOU!www. LEGALPRODUCTIVITY .com  larry@rocketmatter.com        @larryport       @rocketmatter
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7 Ways to Make Your Law Firm More Efficient

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Many law firms can provide better, more error-free service to their clients and bring in more money to their firm by embracing time-tested productivity and efficiency principals.

In this CLE, we examine excellent productivity methods to reduce mistakes and wasted time and improve the operations of law firms. In addition, modern office work can be incredibly difficult, with myriad electronic devices competing for our attention. Email, tweets, Facebook - all of these distract us from the work at hand and can leave people feeling anxious and overwhelmed.

We’ll examine how to minimize these interruptions, prioritize work, communicate clearly with others, in an enjoyable and hour-long session.

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7 Ways to Make Your Law Firm More Efficient

  1. 1. 7 WAYS TO MAKE YOUR LAW FIRM MORE EFFICIENTLarry PortCEO and Chief Software ArchitectRocket Matter, LLC
  2. 2. Billable work 30 Office administration 7 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5 Average Weekly Hours 50 Source: Florida Bar Economics and Law Office Management Survey@larryport
  3. 3. Billable work 31 Office administration 6 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5 Average Weekly Hours 50 Annual Increase in Revenue: $12,500@larryport
  4. 4. Billable work 32 Office administration 5 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5 Average Weekly Hours 50 Annual Increase in Revenue: $25,000@larryport
  5. 5. 1 GO TOMATO USE THE POMODORO TECHNIQUE TO FOCUS AND PREVENT INTERRUPTIONS@larryport
  6. 6. Work for 25 minutes@larryport
  7. 7. The tomato is sacred! Easy, right? No interruptions Can’t get up. 5 minute breaks@larryport
  8. 8. @larryport
  9. 9. NO INTERRUPTION POLICY 12.5 MINS ON AVERAGE IS ACCEPTABLE TIMER BELL SENDS SIGNAL FOLLOW UP POST-TOMATO@larryport
  10. 10. 2 GO PAPERLESS DITCH THE PAPER FILES@larryport
  11. 11. 1 TON = 200,000 Sheets of Paper@larryport
  12. 12. 2 GB = storage for 200,000 docs This thumb drive can store 2 million documents@larryport
  13. 13. 10 % Of payroll hours spent unsuccessfully searching for information Source: Butler Group@larryport
  14. 14. @larryport
  15. 15. Fujitsu ScanSnap 1500 ‘Nuff Said.@larryport
  16. 16. Online Backups...GOOD!@larryport
  17. 17. Evernote...EPIC!@larryport
  18. 18. Sign Electronically Custom Stamps iAnnotate@larryport
  19. 19. 3 ACT LIKE A GEEK FOLLOW COOL SOFTWARE INDUSTRY PROCESSES@larryport
  20. 20. AGILE SOFTWARE DEVELOPMENT@larryport
  21. 21. WHY DOES AGILE WORK?@larryport
  22. 22. DAILY STANDUP ... YESTERDAY ... TODAY ... IN MY WAY@larryport
  23. 23. RETROSPECTIVE ... START ... STOP ... CONTINUE@larryport
  24. 24. 4 BATCH PROCESSES DON’T HANDLE COMMUNICATIONS CONSTANTLY@larryport
  25. 25. @larryport
  26. 26. Multi-taskers are “suckers for irrelevancy. Everything distracts them.”@larryport
  27. 27. ANXIETY SCATTERED THOUGHTS INABILITY TO FOCUS TENSION RISKS OVERLOOK INFORMATION MISINTERPRET INFORMATION@larryport
  28. 28. Things You Can Batch@larryport
  29. 29. http://www.slideshare.net/merlinmann/inbox-zero-actionbased-email@larryport
  30. 30. Things You CAN’T Batch@larryport
  31. 31. 5 Go GTD DAVID ALLEN’S SYSTEM HELPS YOU GET ORGANIZED & DE-STRESS@larryport
  32. 32. @larryport
  33. 33. CAPTURING@larryport
  34. 34. @larryport
  35. 35. Inboxes Inboxes can be virtual...@larryport
  36. 36. WELL-WRITTEN NEXT ACTIONS@larryport
  37. 37. capture the very next step...@larryport
  38. 38. WEEKLY REVIEW@larryport
  39. 39. close all open loops...@larryport
  40. 40. 6 EMPLOY MINDMAPS GET IDEAS OUT OF YOUR HEAD AND STRUCTURED@larryport
  41. 41. @larryport
  42. 42. @larryport
  43. 43. 7 STANDARDIZE DON’T REPEAT YOURSELF@larryport
  44. 44. reliability, efficiency, accountability@larryport
  45. 45. Invoices should be done consistently, every month Lexicon, phone handling should be identical@larryport
  46. 46. THANK YOU!www. LEGALPRODUCTIVITY .com larry@rocketmatter.com @larryport @rocketmatter

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