Laying the Building Blocks for
Our Collaborative Digital Future

            Robin M. Katz
         @robinmkatz #uvmcdi
  ...
Examples of Collaborative Digitization

Bunker, Geri and Greg Zick. “Collaboration as a Key to Digital Library
Development...
Calls for Digital Outreach


Prof tt, Merrillee and Jennifer Schaffner. The Impact of Digitizing
Special Collections on Te...
University of Vermont Libraries’
 Center for Digital Initiatives




        cdi
   http://cdi.uvm.edu
Congressional Portraits
Congressional Speeches
Dairy and the US Congress
Letters Home from Congress
Hay Harvesting in 1940s Films
Tennie Toussaint Photographs
Louis L. McAllister Photographs
Fletcher Family Collection
George Perkins Marsh
  Online Research Center
Long Trail Photographs
Long Trail Photographs
University of Vermont Libraries’
 Center for Digital Initiatives




        cdi
   http://cdi.uvm.edu
participate as
users and creators
open, collaborative
   environment
Collaboration Impacts

• Collection Development
• Project Management
• Website Functionality
• Outreach & Publicity
• Asse...
Collaboration Levels


• UVM Libraries
• University of Vermont
• Other Repositories
• Community Members & Organizations
University of Vermont Libraries’
 Center for Digital Initiatives




        cdi
   http://cdi.uvm.edu
collaboration is slow
collaboration is slow
  We think it will be worth it.
collection development
Revised Collection Policy
http://cdi.uvm.edu/about/colldev
Maple Research Collection
Revised Collection Policy
http://cdi.uvm.edu/about/colldev
creative new ideas
creative new ideas
 Are sometimes hard to nd.
Four Basic Criteria


• Cohesive
• Broadly Valued
• Unique or Novel
• Enhanced by Inclusion in the CDI
Collection Development Criteria

• Research or Administrative Value
• Use
• Added Value
• Rights and Permissions
• Preserv...
Collection Proposal Form
http://cdi.uvm.edu/about/proposal
soliciting collaboration
soliciting collaboration
      Show up to events.
soliciting collaboration
Publicize opportunities as you would resources.
soliciting collaboration
 Appeal to collaborators’ self-interest.
soliciting collaboration
     Make it a requirement.
soliciting collaboration
     You will be surprised.
soliciting collaboration
      Find a good match.
soliciting collaboration
     Help others help you.
soliciting collaboration
    But don’t help too much.
branding collaboration
“It is understood that the
   co-branding and/or customization
should not be excessive in either design
       or in use o...
branding collaboration
   Create standard templates.
branding collaboration
  ...even though needs will vary.
soliciting collaboration
Only collaborate if it is mutually bene cial.
collection proposals
collection proposals
    What is your idea?
selection
& prioritization
evaluation checklist
evaluation checklist
    Covering the basics.
prioritization criteria
prioritization criteria
       The real fun.
Prioritization Scorecard
PRIORITIZATION      RANK    WEIGHT   FINAL NOTES
CRITERIA             1-5             SCORE
Value...
prioritization score
    A management tool.
prioritization score
Documents collection decisions.
Kake Walk at UVM Collection
project development
Vermont Folklife Center
      Archives
pairing infrastructure
      & content
Vermonters in the Civil War
digital collocation
Medieval & Renaissance
     Manuscripts
repurposing metadata
Maple Recipe Collection
Kake Walk at UVM Collection
“Curating Kake Walk” course
student contributions
project development
Roles & Responsibilities

• Selection
• Imaging/Digital Conversation
• Metadata Creation
• Display
• Publicity
collaborative work ow
collaborative work ow
Requires collaborative technologies.
Medieval & Renaissance
     Manuscripts
Collection Launch Publicity

• Email Campaigns
• Print Publicity
• Campus Media
• Traditional Media
• Library-Created Medi...
Local TV Collaboration



• PSA blip.tv/ le/2832425
• “Preservation Burlington” bit.ly/aazuTh
• “Across the Fence” vimeo.c...
http://cdi.uvm.edu/
    about/news
March 28, 2010
September 16, 2010
meeting our goals
Scout Report
Green Mt. Club
                                    coverage
Long Trail Gala

                  Maple Cook Off
target audience surveys
Have you heard of the CDI?


33% of faculty
12% of students

2010 Awareness Survey Results. 95% con dence, +/- 5%
In the coming year,
Faculty anticipate using the CDI's
site or services for


  research (49%)
  teaching (38%)

  2010 Aw...
In the coming year,
Students anticipate using the CDI's
site or services for



  research (45%)

  2010 Awareness Survey ...
user feedback
On Assessment Methods


Prof tt, Merrillee and Jennifer Schaffner. The Impact of
Digitizing Special Collections on Teachin...
Qualitative Metrics of Success

• Collaborator Feedback
• Course Evaluations
• Student Work
• Emails and Site Comments
• M...
a collaborative
  digital community




   cdi
http://cdi.uvm.edu
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
Collaborative Digitization Case Study
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Collaborative Digitization Case Study

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Katz, Robin M. “Laying the Building Blocks of Our Collaborative Digital Future.” Rare Book and Manuscript Section of the American Library Association (RBMS) Preconference. Philadelphia, PA. June 22 -25, 2010. Case study paper.

RBMS is the Rare Book and Manuscript Section of the Association of College and Research Libraries (ACRL), part of the American Library Association (ALA).

The UVM Libraries' Center for Digital Initiatives (CDI) is a digital library of unique research collections available to the public at http://cdi.uvm.edu.

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  • Collaborative Digitization Case Study

    1. 1. Laying the Building Blocks for Our Collaborative Digital Future Robin M. Katz @robinmkatz #uvmcdi RBMS Preconference 2010
    2. 2. Examples of Collaborative Digitization Bunker, Geri and Greg Zick. “Collaboration as a Key to Digital Library Development: High Performance Image Management at the University of Washington.” D-Lib Magazine 5.3 (1999). http://www.dlib.org/dlib/march99/bunker/03bunker.html Bishop, Monday. “Interoperability and Standards in a Museum/Library Collaborative: The Colorado Digitization Project.” First Monday 5.6 (2000). http://outreach.lib.uic.edu/www/issues/issue5_6/bishoff/
    3. 3. Calls for Digital Outreach Prof tt, Merrillee and Jennifer Schaffner. The Impact of Digitizing Special Collections on Teaching and Scholarship: Re ections on a Symposium about Digitization and the Humanities. Dublin, OH: OCLC, 2008. http://www.oclc.org/research/publications/library/2008/2008-04.pdf “Case Study 3” in Miller, Kelly, et al. RBMS Preconference. Charlottesville, VA. 19 Jun 2009. Seminar F: “Finding Common Ground: CLIR Postdoctoral Fellows on Scholarly Engagement.” http://rbms.info/conferences/preconfdocs/2009/ SeminarF_Finding_Common_Ground_RBMS2009.pdf
    4. 4. University of Vermont Libraries’ Center for Digital Initiatives cdi http://cdi.uvm.edu
    5. 5. Congressional Portraits
    6. 6. Congressional Speeches
    7. 7. Dairy and the US Congress
    8. 8. Letters Home from Congress
    9. 9. Hay Harvesting in 1940s Films
    10. 10. Tennie Toussaint Photographs
    11. 11. Louis L. McAllister Photographs
    12. 12. Fletcher Family Collection
    13. 13. George Perkins Marsh Online Research Center
    14. 14. Long Trail Photographs
    15. 15. Long Trail Photographs
    16. 16. University of Vermont Libraries’ Center for Digital Initiatives cdi http://cdi.uvm.edu
    17. 17. participate as users and creators
    18. 18. open, collaborative environment
    19. 19. Collaboration Impacts • Collection Development • Project Management • Website Functionality • Outreach & Publicity • Assessment
    20. 20. Collaboration Levels • UVM Libraries • University of Vermont • Other Repositories • Community Members & Organizations
    21. 21. University of Vermont Libraries’ Center for Digital Initiatives cdi http://cdi.uvm.edu
    22. 22. collaboration is slow
    23. 23. collaboration is slow We think it will be worth it.
    24. 24. collection development
    25. 25. Revised Collection Policy http://cdi.uvm.edu/about/colldev
    26. 26. Maple Research Collection
    27. 27. Revised Collection Policy http://cdi.uvm.edu/about/colldev
    28. 28. creative new ideas
    29. 29. creative new ideas Are sometimes hard to nd.
    30. 30. Four Basic Criteria • Cohesive • Broadly Valued • Unique or Novel • Enhanced by Inclusion in the CDI
    31. 31. Collection Development Criteria • Research or Administrative Value • Use • Added Value • Rights and Permissions • Preservation • Technical Feasibility
    32. 32. Collection Proposal Form http://cdi.uvm.edu/about/proposal
    33. 33. soliciting collaboration
    34. 34. soliciting collaboration Show up to events.
    35. 35. soliciting collaboration Publicize opportunities as you would resources.
    36. 36. soliciting collaboration Appeal to collaborators’ self-interest.
    37. 37. soliciting collaboration Make it a requirement.
    38. 38. soliciting collaboration You will be surprised.
    39. 39. soliciting collaboration Find a good match.
    40. 40. soliciting collaboration Help others help you.
    41. 41. soliciting collaboration But don’t help too much.
    42. 42. branding collaboration
    43. 43. “It is understood that the co-branding and/or customization should not be excessive in either design or in use of CDI resources, but also that VFC materials should be adequately identi ed as such.”
    44. 44. branding collaboration Create standard templates.
    45. 45. branding collaboration ...even though needs will vary.
    46. 46. soliciting collaboration Only collaborate if it is mutually bene cial.
    47. 47. collection proposals
    48. 48. collection proposals What is your idea?
    49. 49. selection & prioritization
    50. 50. evaluation checklist
    51. 51. evaluation checklist Covering the basics.
    52. 52. prioritization criteria
    53. 53. prioritization criteria The real fun.
    54. 54. Prioritization Scorecard PRIORITIZATION RANK WEIGHT FINAL NOTES CRITERIA 1-5 SCORE Value /5 * 25 Use /5 * 25 Added Value /5 * 20 Legal Risks /5 * 10 Preservation /5 *5 Risks Preservation /5 *5 Benefits Impact on CDI /5 * 10 Resources TOTAL SCORE / 100
    55. 55. prioritization score A management tool.
    56. 56. prioritization score Documents collection decisions.
    57. 57. Kake Walk at UVM Collection
    58. 58. project development
    59. 59. Vermont Folklife Center Archives
    60. 60. pairing infrastructure & content
    61. 61. Vermonters in the Civil War
    62. 62. digital collocation
    63. 63. Medieval & Renaissance Manuscripts
    64. 64. repurposing metadata
    65. 65. Maple Recipe Collection
    66. 66. Kake Walk at UVM Collection
    67. 67. “Curating Kake Walk” course
    68. 68. student contributions
    69. 69. project development
    70. 70. Roles & Responsibilities • Selection • Imaging/Digital Conversation • Metadata Creation • Display • Publicity
    71. 71. collaborative work ow
    72. 72. collaborative work ow Requires collaborative technologies.
    73. 73. Medieval & Renaissance Manuscripts
    74. 74. Collection Launch Publicity • Email Campaigns • Print Publicity • Campus Media • Traditional Media • Library-Created Media • Social Media • Events & Programs
    75. 75. Local TV Collaboration • PSA blip.tv/ le/2832425 • “Preservation Burlington” bit.ly/aazuTh • “Across the Fence” vimeo.com/12059071
    76. 76. http://cdi.uvm.edu/ about/news
    77. 77. March 28, 2010
    78. 78. September 16, 2010
    79. 79. meeting our goals
    80. 80. Scout Report Green Mt. Club coverage Long Trail Gala Maple Cook Off
    81. 81. target audience surveys
    82. 82. Have you heard of the CDI? 33% of faculty 12% of students 2010 Awareness Survey Results. 95% con dence, +/- 5%
    83. 83. In the coming year, Faculty anticipate using the CDI's site or services for research (49%) teaching (38%) 2010 Awareness Survey Results. 95% con dence, +/- 5%
    84. 84. In the coming year, Students anticipate using the CDI's site or services for research (45%) 2010 Awareness Survey Results. 95% con dence, +/- 5%
    85. 85. user feedback
    86. 86. On Assessment Methods Prof tt, Merrillee and Jennifer Schaffner. The Impact of Digitizing Special Collections on Teaching and Scholarship: Re ections on a Symposium about Digitization and the Humanities. Dublin, OH: OCLC, 2008. http://www.oclc.org/research/publications/library/2008/2008-04.pdf
    87. 87. Qualitative Metrics of Success • Collaborator Feedback • Course Evaluations • Student Work • Emails and Site Comments • Media Coverage • Programs & Events
    88. 88. a collaborative digital community cdi http://cdi.uvm.edu

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