Series 101


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introduction to series, series authority records (SARs) - tiny bit on RDA and FRAD. 490, 440, 490/830 -- by robin fay,

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  • This is a difference from AACR2. So, older records may be different.
  • The 8xx fields are traced—meaning that an entry will be made in our series index.
  • N
  • Sometimes treatment in GIL will differ; sometimes it is wrong also! Always check GIL and if you find discrepancies ask!
  • Note numbering.
  • Tips: search for another record by the series title (starts at $t typically).
  • Series 101

    1. 1. Series 101Robin Fay@georgiawebgurl
    2. 2. Series 101What is a series? a group of individual items each bearing itsown separate title with a collective title or"series" title applied to the group as a whole. Series statements in assist library users inlocating items grouped together (often byauthor, general subject heading, butsometimes more random) by the publisheran/or author. Series may be numbered or not(unnumbered). A title can belong to multiple series(represented by multiple 490 an 830 fields) oreven a sub-series. How is this different from a serial?
    3. 3. Series 101Definitions Monographic series: A group of separateitems related to one another by the fact thateach item bears in addition to its own titleproper, a collective title applying to thegroup as a whole. The individual items may ormay not be numbered.” (AACR2) Serial: “A continuing resource issued in asuccession of discrete parts, usually bearingnumbering, that has no predeterminedconclusion. Examples … and monographicseries.” (AACR2)
    4. 4. Series 101More definitions Multipart item: A monograph complete, orintended to be completed, in a finite numberof separate parts. The separate parts may ormay not be numbered.” (AACR2) – this is aset Integrating resource: “A bibliographicresource that is added to or changed bymeans of updates that do not remain discreteand are integrated into the whole …Examples … updating loose-leafs andupdating Web sites.” (AACR2)
    5. 5. Series 101And more definitions Subseries: “A series within a series (i.e., aseries that always appears in conjunctionwith another, usually morecomprehensive, series of which it forms asection).” (AACR2) Series-like phrase: “A character string(words, letters, combination of letters andnumerals) not considered to be a series.”
    6. 6. Series 101What is a series? Analytics are monographs (books) thatare part of a larger title, either a set or aserial. These carry their “parent” (the larger title)in the series field. Analytics also take thecall numbering of the parent and theirnumbering from their position in the series.
    7. 7. Series 101RDA quick review How to determine if a record is RDA: It has a 040 RDA It has 336, 337, 338 fields It looks a little different in other ways – p.spelled out as pages, more information inthe 245, etc.
    8. 8. Series 101Quick MARC review – the 245 statement ofresponsibility.245 10 Calm energy : ‡b how people regulate mood with food andexercise / ‡c Robert E. Thayer.MARC TagDelimiter2ndindicator1stindicatorTags represent textual namesThey’re divided by hundreds: e.g.,100, etc.Indicators may be blank(undefined) often represented as #in documentation830 0 Cambridge disability, law and policy series.1stindicator2ndindicator
    9. 9. RDA record for a printbookNote:•the rda in 040•No abbreviationsexcept cm•You may see copyrightsymbols see bib 3996640•New MARCfields, 336, 337, 338 – allRDA records will havethese fields•You may see 264instead of 260 fields•NO GMD (this is a printbook so it would nothave had one but it willhave the new 33x fields)
    10. 10. Series 101Where to find series information onan itema) Series title page…b) Cover or image of coverc) Caption or image of captiond) Masthead or image of mastheade) Colophon or image of colophon… Our cataloging rules actually tell us where tolook including for nonprint items such as film: thetitle page, title sheet, or title card (or imagethereof) as the preferred source of information.
    11. 11. Series 101Title pageversoFacing title pagesTHE CHICAGO HISTORY OFAMERICAN CIVILIZATION.
    12. 12. Series 101Title page4Advances in BiochemicalPsychopharmacologyVolume 4Title page verso
    13. 13. Series 10113Harry Potter is not a seriesSometimes things looklike a series(especially in works offiction) and they arenot. If you’re notsure, ask.“Year 3”
    14. 14. Series 101 In a MARC record, the series is represented mostcommonly: 490 1 (as it appears on the piece) + 830 (authorized“official” name of a series) – 830 does not needediting unless it does not validate 440 – action needed: Create a 830 field from the440. Be aware of leading articles as they will needto be omitted in the 830. If you have any questions,always, always check for a SAR. The 440 is an olderway of representing the 490 and 830 as ONE field.So, a 440 says, what is on the piece is the SAME asthe official series title. We don’t do this anymore. 490 0 – action needed: search for a Series AuthorityRecord (SAR) to create a 830 490/810 – try to find a SAR in GIL or OCLC.
    15. 15. Series 101Where is this information put in a MARCrecord? In a 490 field AND a 830. We willlook at the 490 field first.Indicators First - Series tracing policy (do we have aseries authority record?) 0 - Series not traced (NO!) 1 - Series traced Second - Undefined # - UndefinedSubfields $a Series statement $v Volume number $x ISSN number
    16. 16. Series 101Where is this information put in a MARCrecord? In a 490 field AND a 830.490represents how it appears on thepiece:Source of informationPublication 3 ofthe Hawaii TourismBureau490 1_ Publication 3 of the HawaiiTourism Bureau
    17. 17. Series 101Series title pageHefte der Leibniz-StiftungsprofessurBand 1490 1_ Hefte der Leibniz-Stiftungsprofessur ; ǂv Band 1In RDA, we are moving towards“key it as you see it”, so in a seriesstatement for a RDA record, if thenumbering is abbreviated, thenumbering is abbreviated in the490If the numbering is notabbreviated you will see it as onthe item.Series 101
    18. 18. Series 101490 1_Occasionalpapers /Association ofOregonArchaeologists; ǂv no. 1Occasional papersAssociation of OregonArchaeologistsno. 1Series examples
    19. 19. Series 101PCC and LC will record numerals in the formin which they appear on the source ofinformation.Note that numbers expressed as words aretreated differently from numbersexpressed as numerals
    20. 20. Series 101Roman numerals will be recorded as such inRDA recordsDocumentatioHistoricaXIV490 1_ Documentatio historica ;ǂv XIV
    21. 21. Series 101 However, words will be transcribedas the actual number.South CarolinaCoastal HistoryFour490 1_ South Carolina Coastal History ;ǂv 4
    22. 22. Series 101What is the series title?Theoretical StudiesIn SociologyPublication 22Iowa GenealogicalSocietyP.O. Box515, Ames, IowaPublication#15Publication 14 of the New England Tourist Agency
    23. 23. Series 101830s = Series Authority field8XX Series Added EntryFieldsThe series field is “traced” which means that it indexes in thecatalog, so that we can search and find materials by theseries.
    24. 24. Series 101Where is this information put in a MARCrecord? 830s represent the AUTHORIZEDseries title, the SAR (Series AuthorityRecord). What to do if they do notvalidate?830 Indicators First – undefined (blank) # Second – 0 (no nonfilingcharacters)830 consists of the AUTHORIZED SERIES TITLE + numbering (ifnumbered).Numbering within the series = Subfield v -- Volumenumber/sequential designator
    25. 25. Series 101Where does the 830 comefrom? From the Series Authority RecordHow do we find the SAR? Search in GIL by Series title OR Retrieve authorities (only works if there is amatching authority record) OR Validate an existing bib record OR Search in OCLC/Authorities
    26. 26. Series 101This search will findseries authorityrecords andbibliographicrecords thatcontain a seriestagged asauthorized.Search in GIL
    27. 27. Series 101
    28. 28. Series 101
    29. 29. Series 101On an existing bib record,retrieve authorities Retrieve the SAR in Voyager: Have bibliographic record open Click on “Record” * Click on “Retrieve authorities” * Highlight and click line for the series* Or, use function key F10
    30. 30. Series 101Need toconvert to490/830 pair
    31. 31. Series 101
    32. 32. Series 101
    33. 33. Series 101We’ll talk aboutthese in a fewminutes
    34. 34. Series 101Searching SARS You can also search for authorities inOCLC, too. GIL only displays series recordsthat are imported into our authority file. For copy cataloging, you have to searchthe OCLC authority file. Saving a record, will start the validationprocess. This is another way to retrieveSARs> NOT for copy cataloging (orrecataloging!)
    35. 35. Series 101490 / 830 example020 0911216189245 _ _ Role of vitamin B6 in neurobiology / ‡ceditors: Manuchair S. Ebadi, Erminio Costa.260 New York : ‡b Raven Press, ‡c 1972.300 x, 238 p. : ‡b ill. ; ‡c 25 cm.4901 Advances in biochemicalpsychopharmacology ; ‡v v. 4504 Includes bibliographical references.830 0 Advances in biochemicalpsychopharmacology ; ‡v v. 4.
    36. 36. Series 101More than one series statement020 0934718563245__The graffiti of Tikal / ‡c Helen Trikand Michael E. Kampen.260 Philadelphia : ‡b UniversityMuseum, University ofPennsylvania, ‡c 1983.300 v, 11 pages, 105 pages of plates (1 folded) :‡b illustrated. ; ‡c 29 cm.490 1 Tikal report ; ‡v no. 31490 1 University Museum monograph ; ‡v 57504 Includes bibliographical references(page 6).830 0 Tikal report ; ‡v no. 31830 0 University Museum monograph ; ‡v 57.
    37. 37. Series 10137 If the “Retrieve authorities” command (or the F10key) doesn’t give you access to the SAR for series in440 or 8XX field, click on the “boat” icon (save therecord) That action invokes authority validation and may showyou that the 440/8XX form is a reference rather than aheading in an SAR
    38. 38. Series 101
    39. 39. Series 101
    40. 40. Series 101
    41. 41. Series 101GIL may have authority record that OCLCdoes not – Local SARs
    42. 42. Series 101Searching in OCLC / Authorities Login to OCLC Click on Authorities LC Names and Subjects
    43. 43. Series 101 At the search screenselect Titles (orchoose what is thebest way to find theseries authority record– you can buildsearches too; don’tforget> AND addsterms together)
    44. 44. Series 101Enter terms fromthe 490. In ourexample, our 490is Politicalscience classics.We foundmultiplePOTENTIAL series,but no exactmatches.However, no. 2 inour list seemsmost likely. Wewill take a look atthat one first.
    45. 45. Series 101Doubleclick on the record to open it.Remember our book and 490 says Political scienceclassics.
    46. 46. Series 101430 = earlier/old title: matcheswhat is on our piecea = means series isnumbered ; b = nonumbering; our 830 willhave no numbering in thisexampletraced (will have series statement – 830 – s =separate not a set
    47. 47. Series 101 Ah-ha! We have found our Series Authority Record (SAR). Ifyou don’t find a match or are unsure, ask. Because our book has Political science classics on it andthe 490 must match what is on the book the 490 1 will be(change 490 0 > 490 1) 490 1 ‡a Political science classics Now we have to create an 830. The 830 is the 130 plus any numbering (we will do that partlast) Our SAR says: Our 830 will be 830 _0 ‡a Political science classics series. A numbering pattern (how we should do numbering) islisted in a 642. In our example we will not a number. Ouritem is not analyzed or part of a set, either.
    48. 48. Series 101645 = Tracing decision Two possible codes: t = traced n = not traced642 field shows the style of numbering to be included inthe added entry (either 440 or 8XX)a 642 field will be in SARCheck if same style of numbering is still being used oncurrent resource642 = numbering example(pattern)644 = Series Analysis (Treatment)f - Analyzed in fullp - Analyzed in partn - Not analyzed
    49. 49. Series 101f/t/s (indicates a regular series)Example: Numbered/Unnumbered series: a 130 _0 Colección Nuevo amanecer 642 __ 2 (note: there is no. volume or number in thispattern; other series may use that captioning; followwhat is in the pattern, but use the number on yourpiece.) 644 __ f 645 __ t 646 __ s $5 URBib record: 490 1_ (whatever is on piece) 830 _0 Colección Nuevo amanecer ; ‡v 2.
    50. 50. Series 101 Numbered/Unnumbered series: a 090 __ K1 $b .B754p $5UR 130 _0 Prawo (Wroclaw, Poland : 186) 642 __ 195 644 __ f 645 __ t 646 __ c $5UR 490 1_ (whatever is on piece) 830 _0 Prawo (Wroclaw, Poland : 186); ‡195. *Look for an analytic record. In this example the call numberwould be the same as the analytic with the number being195.n/n/c – indicates a serial or SET – route to Robin for review if nobibliographic record in OCLC or GILExamples of treatment : f/t/c (maybe analytic)
    51. 51. Series 101Based upon theinformation givenwhat fields shouldwe have?
    52. 52. Series 101Not a series – quoted note 500 “A Spectrum book; S-AA-51” – t.p.
    53. 53. Series 101terminology Series statement Caption Pattern SAR Series Authority Statement Analyzed
    54. 54. Series 101Things to watch out for withseries Search in GIL, too. Analytics arecommonly missed (especially analyticserials. ) Do not assume that GIL is correct. If you find a non LC SAR in OCLC, checkfor LC serial record, too.
    55. 55. Series 101You can fix it yourself! Simple MARC validation problems 490 0 with no 830 (SAR found in GIL) 440 : convert to 490/830 pair.
    56. 56. Series 101Mostoften, removingthe offendingdelimiters is all thatis needed.
    57. 57. Series 101In this case, you would remove thedelimiter t. But common sensealerts you not to put in a period.
    58. 58. Series 101Brackets can beused in 490 torepresentinformation suppliedto clarify thedescription.
    59. 59. Series 101“Mandatory subfield missing”means you have to supplysomething. Do this to theextent to which you arecomfortable making thechoices. (Use documentation.)• First delimiter b should bedelimiter t• Second should be a delimiterv even though it is notmentioned in the error reportright now.
    60. 60. Series 101 In a MARC record, the series is represented mostcommonly: 490 1 (as it appears on the piece) + 830 (authorized“official” name of a series) – 830 does not needediting unless it does not validate 440 – action needed: Create a 830 field from the440. Be aware of leading articles as they will needto be omitted in the 830. If you have anyquestions, always, always check for a SAR. The 440is an older way of representing the 490 and 830 asONE field. So, a 440 says, what is on the piece is theSAME as the official series title. We don’t do thisanymore. 490 0 – action needed: search for a Series AuthorityRecord (SAR) to create a 830 490/810 – try to find a SAR in GIL or OCLC.