Breaks down our methodology into four parts which will be explained next…
Lets walk through a planning scenario. Lets use Coca Cola as an example. (Existing text in NOTES.)Use an example company that fits the type established for this presentation.
And once the comparisons are made, and you sign the contract, your account can eliminate the painful process of calling venues to say ‘thanks but no thanks’-you can note who won the business right in your account, and at the same time give the other properties your customized decline reason—avoiding another sales call. As a planner you have complete control of the site selection process using our tool, from the initial research to awarding the RFP!
These are reasons for SMM, not necessarily reasons for Cvent SMM solution – Tie to previous slide with “why choose Cvent”
The federal government’s FedRooms’ sourcing platform</li></li></ul><li>Cvent Focus <br />Cloud ComputingSaaS platform for the entire meeting and event lifecycle<br />CSN<br />SMM<br />Event<br />
Why do I Need Technology?<br />Risk Mitigation<br /><ul><li>Create an audit trail to monitor compliance and reduce legal, regulatory, financial and operational risks
Comply with Federal and industry-wide regulations; i.e. Sarbanes-Oxley, NASD 3060, TARP, PHRMA,etc
Better emergency preparedness – know where and when meetings and events are occurring and tracking attendee welfare and safety</li></ul>Visibility<br /><ul><li>View all meeting and event activities, types and purposes, expenditures and suppliers
View Spend by vendor, meeting, department, etc.
Measure savings and ROI against established targets</li></ul>Savings<br /><ul><li>Use technology to help you consolidate meetings/group business to leverage and build preferred supplier networks
Enhance your supplier negotiations using standard contracting practices and cancellation/attrition provisions through use of e-RFP tool and Supplier Network
Garner soft dollar savings by reducing time spent on meeting planning and site creation</li></ul>Business Automation<br /><ul><li>Automate daily activities of professional planners to ensure quality among all meetings and events
Use automation to streamline processes, enhance efficiency and maximize productivity
Consistency in organization brand and service to attendees</li></li></ul><li>Strategic Meetings Management<br />
Create calendar of meetingswith custom filters (location, topic, etc.)
Setup custom calendars for multiple departments with restrictions</li></li></ul><li>Strategic Meetings Management: SOURCE<br />
Sourcing<br /><ul><li>Search 170,000+ venues & service providers worldwide
Find hotels, restaurants, caterers, photographers, audio-visual, etc.
Filter by location, total meeting space and other criteria</li></li></ul><li>Profiles Designed for Meeting Planners<br />Supplier Network profiles include:<br /><ul><li>Capacity information for different floor-plan configurations
Attach documents in multiple formats, such as Excel, PDF, PPT, Word, etc.</li></li></ul><li>Send Requests for Proposal & Compare Bids<br /><ul><li>Step-by-step RFP design process inclusive of industry standard fields
Send RFP straight to National Sales Office (NSO) or Convention & Visitors Bureau (CVB)
Easily compare bids and services side by side to make an informed decision</li></li></ul><li>Compare Bids with One Click<br />View the report in Excel<br /><ul><li>Compare Bids & Award Business</li></li></ul><li>Manage Meeting Budget<br /><ul><li>Create, manage and reconcile meetings budgets
Customize sub-categories and terms to match yourcorporate terms
Anything else you choose</li></ul>Allow registrants to modify their own registration<br />Event Management | Registration<br />
Customize Email Campaigns<br />Or Build from Scratch<br />Select a Template<br />Using our built-in HTML editor and image uploader<br />Choose from 175+ HTML templates, or send a plain text email<br />Easily add images<br />Event Management | Registration<br />
Simple Yet Powerful Registration<br />Customize branding, colors and fonts<br />Newmaker, Adam<br />email@example.com<br />firstname.lastname@example.org<br />Pre-populate contact information<br />Mr.<br />Executive VP<br />ABC Corp<br />or<br />200 Water Way<br />Ste 503<br />Washington, D.C.<br />Contact Database<br />Ask custom questions<br />Allow registrants to add guests and colleagues<br />Grow your database by 40% annually<br />Viral Marketing: Allow attendees to forward the invitation along to others<br />Event Management | Registration<br />
Manage Hotel & Travel Bookings<br /><ul><li>Manage room block inventory or integrate to
Aggregate hotel/flight requests at time of registration
Provide report access or automatic email alerts to hotel or travel manager/agency</li></li></ul><li>Travel Integration<br />Online Booking Tool Integration(Provides seamless travel booking for meeting attendees)<br />GDS Integration(Allows for PNR retrieval of flights booked)<br />Register Online<br />Any Major GDS Solution<br />Single Sign-on to Cliqbook and GetThere<br />Elect to Book Travel<br /><ul><li>PNRs pulled from GDS to Cvent (scheduled or manual)
PNRs are auto-matched to Cvent meeting registrants
Cvent user has combined view of meeting and travel data (arrival and departure lists)</li></ul>Complete Travel Booking<br />(With Existing OBT Profile)<br />Trip Details Sent via XML<br /> back to<br />Registration & Travel Confirmation Page<br />
Travel and Housing Report<br /><ul><li> Mass upload completed air booking data manually
Use Integration with GDS (Sabre) to automate PNR retrieval and flight booking updates </li></ul>Flight Bookings<br />