Event Organisation, Coorporation & Project Management

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Rlabs - Events Management

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Event Organisation, Coorporation & Project Management

  1. 1. Event Organisation, Coordination & Project Management
  2. 2. Three Key ElementsPlanning Coordinat ion Project Management
  3. 3. Definition•Planning: event takes shape & is designed•Coordination: day-to-day running of theevent•Project Management: process by whichthe implementation of a plan & thedevelopment are managed
  4. 4. Planning & Coordination Tools Technology
  5. 5. Planning & Coordination Tools Mind Mapping
  6. 6. Planning & Coordination Tools Traditional way
  7. 7. Key Factors in effective planning•Clear & detailed planning brief,systematic & effective•Local community participation & thoroughconsultation•Experienced organising committee withan effective leader
  8. 8. Key Factors in effective planning•Multidisciplinary planning team with aPrincipal Manager•Well-balanced event program
  9. 9. Event Project Management 5 step process Initiating Planning Executing Monitoring & controlling Closing down
  10. 10. Characteristics of an event•Start & end date•A time frame•A unique operating time•Involvement of several groups•Prescribed set of resources•Scheduled number of activities
  11. 11. Activities – Project Management•Establish a clear project goal•Determine project objectives•Establish milestones & tasks•Prepare a diagram of the project plan•Direct people individually & as part ofthe team
  12. 12. Activities – Project Management•Support the commitment & enthusiasm ofthe team•Distribute information to all role players•Motivate & build up the team•Empower the team to perform effectively•Manage the risks & encourage creativity
  13. 13. Summary•Established the key elements•Definition of planning, coordination &project management•Key factors to effective planning•Identified planning & coordination tools•Characteristics of project management•Activities of project management
  14. 14. ReferencesMind mapping:www.mind-mapping.co.uk/make-mind-map.htmHenley Royal Regatta:www.hrr.co.uk/index.phpGoogle Earth:www.google.com/earth
  15. 15. Practical Group 1 Alison Steenveld Edwinah van Wyk Jeanette Cupido Melissa Johnson Nadine Koopman Robyn CarstensRushdah Abrahams Lizanne Kruser
  16. 16. Practical Group 2 Anneesa Jacobs Brent Roberts Chandré Kruser Collette Anthony Donita Abrahams Felicity SeragieShariefa Samsodien Mandy Moses
  17. 17. Practical Group 3 Charné Naiker Kaasifah Fortuin Liesl JenekerNavelle Abrahams Nazli Jedaar Nicolette Paulse Ramonde Ely Tracey Seragie

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