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April 3 2009 presentation at Canada Moot 09

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  1. 1. How We Do What We Did!
  2. 2. Or… How We Did What We Do? <ul><li>Jill Calliou , Athabasca University (the glue) </li></ul><ul><li>Frances Long, knowplace Family of Sites (more glue) </li></ul><ul><li>Sylvia Currie, BCcampus (pushing us forward - Program c’tee member) </li></ul><ul><li>Randy LaBonte, knowplace Family of Sites (online moderating & money guy) </li></ul>
  3. 3. Our Discussion… <ul><li>Frances Long: History of Canadian Moots, unique world-wide features, bringing the right people together! </li></ul><ul><li>Sylvia Currie: Breaking Conference Traditions </li></ul><ul><li>Randy LaBonte: Managing the details </li></ul>Jill Calliou: Athabasca University Registration & behind the scenes
  4. 4. MoodleMoots in Canada?
  5. 5. <ul><li>The open source community is not only about what you take… it is about what you give back to the community </li></ul>
  6. 6. Give with your Strengths! <ul><li>Knowplace Family of Sites </li></ul><ul><li>Online interactivity (Canadians are well respected for our distance education work!) </li></ul><ul><li>Organization of courses, programs, conferences, events (F2F and online) </li></ul><ul><li>High standards & ethics for training & education </li></ul><ul><li>Bring the right people to the table! </li></ul><ul><li>Canadian Gaps </li></ul><ul><li>Learning is best when active (Need more than reading a manual to learn about Moodle) </li></ul><ul><li>Training for Moodle administrators </li></ul><ul><li>Training for facilitators </li></ul><ul><li>Connecting of Moodlers to support each other </li></ul><ul><li>Online and F2F </li></ul>
  7. 7. MoodleMoots in Canada (we’re stubborn!) <ul><li>2002 : Approx. 15 met to discuss Moodle & training in Canada </li></ul><ul><li>2005 : In co-operation with School District #70 (Port Alberni) cancelled 200 people due to provincial teachers strike </li></ul><ul><li>2007 : Hosted by Athabasca University: </li></ul><ul><ul><li>371 attendees (243 onsite and 128 online) </li></ul></ul><ul><ul><li>58 F2F sessions (47 presentations, 6 keynote addresses, 5 structured networking opportunities) </li></ul></ul><ul><ul><li>23 of our 58 sessions webcast </li></ul></ul><ul><ul><li>5 keynote presenters </li></ul></ul><ul><ul><li>50 presenters (41 onsite, 09 online) </li></ul></ul><ul><li>2008 : Hosted and cancelled by York University </li></ul><ul><li>2009 : Hosted by Athabasca University </li></ul>
  8. 8. Unique Features of Canadian MoodleMoots <ul><li>Strong emphasis on: </li></ul><ul><li>Supporting virtual attendance </li></ul><ul><li>Creating in-person & online communities and merging them together </li></ul><ul><li>Careful attention to Moodle forums, real-time sessions </li></ul><ul><li>Promoting Moot in web 2.0 formats </li></ul><ul><li>Virtual Interaction with Sponsors/partners </li></ul>
  9. 9. Our Partners/Sponsors Platinum
  10. 10. Our Partners/Sponsors Gold
  11. 11. Our Partners/Sponsors Silver
  12. 12. Our Partners/Sponsors Bronze
  13. 13. <ul><li>Seven months, EVERY Thursday morning (for an hour) </li></ul><ul><li>+ committee work! </li></ul><ul><li>Your </li></ul><ul><li>CanadaMoot Program Committee </li></ul>
  14. 14. Our thanks to these hard working people!!!!
  15. 15. Open Minds - Breaking Conference Traditions Check out other proposals Open Q&A about proposals Ongoing review process!
  16. 16. Open Minds - Breaking Conference Traditions Hmmm, research stream? Can’t attend in person? No problem!
  17. 17. Open Minds - Breaking Conference Traditions Scheduling! Tagging by committee <ul><li>perception of popularity of topic (to decide what to combine in a time slot) </li></ul><ul><li>similarities in topics </li></ul><ul><li>variety in concurrent sessions </li></ul><ul><li>presenter's suggestion for stream </li></ul><ul><li>presenter's willingness to partner </li></ul><ul><li>distribution across streams for each time slot </li></ul><ul><li>distribution of popular sessions across daily time slots and days </li></ul><ul><li>time zones </li></ul><ul><li>suggestions from forum (topics available to virtual delegates) </li></ul><ul><li>multiple presentations by an individual (to avoid time conflicts) </li></ul><ul><li>emerging streams </li></ul>Photo by DPS
  18. 18. <ul><li>Open Minds: </li></ul><ul><li>Managing the Details </li></ul>
  19. 19. Budget, Budget, Budget… <ul><li>Forecast based on past events </li></ul><ul><li>Conservative estimates </li></ul><ul><li>Look for the details (GST, gratuity) </li></ul>
  20. 20. Control the big expenditures <ul><li>Presenters (20% of budget) </li></ul><ul><li>Audio-visual (20% of budget) </li></ul><ul><li>Catering (50% of budget) </li></ul><ul><li>Administration (10% of budget) </li></ul>
  21. 21. Market and Promote <ul><li>Use multiple channels </li></ul><ul><li>Announce milestones to build momentum </li></ul><ul><li>Use technology to model events </li></ul>
  22. 23. Sponsors <ul><li>Invite partnerships </li></ul><ul><li>Meet mutual interests </li></ul><ul><li>It is not just about money… </li></ul>
  23. 24. Divide and Conquer… <ul><li>Invite </li></ul><ul><li>Delegate </li></ul><ul><li>Calm surface </li></ul><ul><li>Paddle like mad </li></ul>
  24. 25. Did I mention the budget?? <ul><li>Never lose site of the bottom line </li></ul><ul><li>Use your, and other’s, networks for help </li></ul><ul><li>Don’t be afraid to ask for help – you might be surprised! </li></ul>
  25. 26. <ul><li>Open Minds: </li></ul><ul><li>Behind the Scenes </li></ul>
  26. 27. How We Do What We Did! Frances Long – Jill Calliou Sylvia Currie – Randy LaBonte