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Presentation on Wellcome Trust's open access policy, delivered at the Berlin 8 meeting, Beijing, October 2010

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Open access at the Wellcome Trust:
5-years on
Berlin 8 Open Access Conference, Beijing, China
Monday, 25th
October, 2010
Robert Kiley, Head Digital Services, Wellcome Library, Wellcome Trust
(r.kiley@wellcome.ac.uk)
Overview
• Review progress over the last 5 years
• Consider what needs to change if we are to
realise the ambition of providing open access
to all funded research
• Discuss aspirations to transform UKPMC to
Europe PMC
• Consider whether funders, like the Wellcome,
can do anything more to push the OA agenda
October 2005 – OA policy
All research papers – funded in whole or in part by the
Wellcome Trust – must be made freely accessible from the
PubMed Central and UKPMC repositories as soon as
possible, and in any event within six months of the journal
publisher’s official date of final publication
Funding to support mandate
• Trust believes that dissemination costs are research costs
• Provides funding to cover OA costs when publisher provides the
following service:
– deposits the final version of article in PMC on behalf of author
– article is made available at the time of publication (no embargo)
– article is licensed in ways that allows re-use
Total Open Access Expenditure Oct 2005/06 to Jan 2009/10
Includes Open Access Block Grants and Supplementations
£0
£500
£1,000
£1,500
£2,000
£2,500
£3,000
£3,500
2005/06 2006/07 2007/08 2008/09 2009/10
Financial Year
Value£'000
Grand Total Open Access
Working with publishers to support
mandate
• Trust has worked with all the major STM
publishers – encouraging them to develop
“Wellcome-compliant” OA options
• In 2009, 98% of papers – attributed to the
Trust – were published in journals that had a
“Wellcome compliant” policy
• Of the papers in UKPMC that arise from the
Wellcome-mandate, 85% are publisher
deposits; 15% author self archiving
Providing infrastructure to support
mandate
• Established UKPMC – with 7 other
UK research funders
• At its core UKPMC provides
functionality for:
 publishers to deposit papers (via
PMC) and
 authors to self-archive papers
• Programme of development over
the last 5 years – led by our
partners at the British Library, EBI,
and University of Manchester – has
resulted in a function-rich repository

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Berlin8 kiley oct_10

  • 1. Open access at the Wellcome Trust: 5-years on Berlin 8 Open Access Conference, Beijing, China Monday, 25th October, 2010 Robert Kiley, Head Digital Services, Wellcome Library, Wellcome Trust (r.kiley@wellcome.ac.uk)
  • 2. Overview • Review progress over the last 5 years • Consider what needs to change if we are to realise the ambition of providing open access to all funded research • Discuss aspirations to transform UKPMC to Europe PMC • Consider whether funders, like the Wellcome, can do anything more to push the OA agenda
  • 3. October 2005 – OA policy All research papers – funded in whole or in part by the Wellcome Trust – must be made freely accessible from the PubMed Central and UKPMC repositories as soon as possible, and in any event within six months of the journal publisher’s official date of final publication
  • 4. Funding to support mandate • Trust believes that dissemination costs are research costs • Provides funding to cover OA costs when publisher provides the following service: – deposits the final version of article in PMC on behalf of author – article is made available at the time of publication (no embargo) – article is licensed in ways that allows re-use Total Open Access Expenditure Oct 2005/06 to Jan 2009/10 Includes Open Access Block Grants and Supplementations £0 £500 £1,000 £1,500 £2,000 £2,500 £3,000 £3,500 2005/06 2006/07 2007/08 2008/09 2009/10 Financial Year Value£'000 Grand Total Open Access
  • 5. Working with publishers to support mandate • Trust has worked with all the major STM publishers – encouraging them to develop “Wellcome-compliant” OA options • In 2009, 98% of papers – attributed to the Trust – were published in journals that had a “Wellcome compliant” policy • Of the papers in UKPMC that arise from the Wellcome-mandate, 85% are publisher deposits; 15% author self archiving
  • 6. Providing infrastructure to support mandate • Established UKPMC – with 7 other UK research funders • At its core UKPMC provides functionality for:  publishers to deposit papers (via PMC) and  authors to self-archive papers • Programme of development over the last 5 years – led by our partners at the British Library, EBI, and University of Manchester – has resulted in a function-rich repository
  • 7. UKPMC functionality: single access point Single search across PubMed, Patents, Clinical Guidelines and UK Theses databases. Results faceted by source.
  • 8. UKPMC functionality: text mining Results of text mining the full-text
  • 9. UKPMC functionality: citation services Cited-by and cited data + API to WoS
  • 10. UKPMC functionality: FactFinder (goes live early in 2011) Answers extracted from the full text document Questions automatically generated in response to query
  • 11. UKPMC functionality: Grant Reporting tools “My Impact Report” “My Grant Report” Live example at: http://goo.gl/feuL
  • 12. Usage at UKPMC UKPMC usage: 2007- 2010 4310 9289 132582 213774 286929 13310 65566 316226 764300 1054201 0 200000 400000 600000 800000 1000000 1200000 March 2007 March 2008 March 2009 March 2010 Jun 2010 Unique sessions Downloads
  • 13. Compliance? – around 50% • Significant increase from 2006 – but still a long way to go… % of papers in PMC 0 10 20 30 40 50 60 Dec- 06 Apr- 07 Aug- 07 Dec- 07 Apr- 08 Aug- 08 Dec- 08 Apr- 09 Aug- 09 Dec- 09 Month Compliance(%) % of papers in PMC Compliance with Wellcome OA mandate
  • 14. Improving compliance with mandate: role of Funders • Funders must be explicit about how researchers and institutions can access funding for OA • Monitor compliance  Following letter from Wellcome to VC’s significant there was a 52% increase in author depositions  Trust also checks End of Grant Reports for compliance  Considering checking for compliance at the time of publication • Communication  Demonstrate the benefits of OA to the researcher (as well as the research community more generally) • Sanctions?  Need to proportionate  Persuasive, rather than a punitive approach is preferable
  • 15. Improving compliance with mandate: role of institutions & researchers • Improve access to OA funds  Institutions to ensure OA publishing costs are requested as direct and indirect costs when applying for research funds  Establish dedicated budgets to meet OA costs • Better communication  Arrangements for meeting OA fees to be effectively communicated • Support from senior staff  WT Sanger Institute has a compliance rate of 82% • Encouraging authors to self-archive  2009 data shows that only 42% of Wellcome-funded papers – published in Science and Nature – were archived in UKPMC
  • 16. Improving compliance with mandate: role of publishers • Simplify process for authors who wish to select an OA option  Build OA option into manuscript submission workflow  Provide follow-up campaigns • Make explicit the relationship between subscription costs and uptake of OA option  This will give confidence that funders and institutions are not paying access fees twice (“double dipping) Figure 1: OA integrated into workflow Figure 2: Follow-up campaign
  • 17. Transforming UKPMC to Europe PMC? • Aim is to establish a single, Europe-wide, repository where all European-funded, peer-reviewed, biomedical research papers can be accessed, data-mined and integrated into other related information sources • Benefits include:  Greater visibility of research findings  Research process enhanced – e.g. through development of text mining services; additional metadata etc  Greater compliance with funder mandate • Current status?  Four European funders have joined UKPMC  Science Foundation Ireland, Health Research Board (Ireland), Austrian Science Fund, Telethon Italy. Other funders welcome. • Next step?  Exploring possibility of UKPMC becoming the literature hub within the ELIXIR programme
  • 18. Developing the OA agenda: future role for funders? • Concern that developments in OA have not impacted on the top tier journals – Nature and Science have no OA option - papers embargoed for 6 months • Full potential of web – to speed up publication time, take advantage of new types of peer review – not fully realised • Unease around OA publishing costs • WT/HHMI/MPS organising a workshop for scientists to discuss these issues 2010 (Jan/June) WT/HHMI papers / available through PMC as of Oct 2010 0 10 20 30 40 50 60 70 80 90 100 Nature Science Cell Total number of papers attributed to WT/HHMI Total number of WT/HHMI attributed papers in PMC
  • 19. Conclusion • OA at the Wellcome Trust has made significant progress over the last 5 years • However, the primary actors - funders, researchers, institutions and publishers - need to continue to work together to realise the full benefits of OA