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Art of Creating Digital Slides for a Presentation - ROJoson

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In practically all presentations nowadays, presenters use
digital slides as visual aids. There is an art in creating digital slides for presentation so that audience
will appreciate and will not criticize! This set of slides contains tips on the do's and don'ts of creating digital slides. The target audience consists of medical students and hospital staff, both medical and non-medical.

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Art of Creating Digital Slides for a Presentation - ROJoson

  1. 1. The Art of Creating Digital Slides for a Presentation Reynaldo O. Joson, MD, MHA, MHPEd, MSc Surg May 7, 2012; September 28, 2012; March 6, 2014
  2. 2. The Art of Creating Digital Slides for Presentation In practically all presentations nowadays, presenters use digital slides as visual aids.
  3. 3. The Art of Creating Digital Slides for Presentation There is an art in creating digital slides for presentation so that audience will appreciate and will not criticize!
  4. 4. The Art of Creating Digital Slides for Presentation Learning Objectives: 1. To define digital slides. 2. To identify the 3 parts of a digital slide presentation. 3. To enumerate and differentiate the different types of digital slides. 4. To identify the parameters of quality or proper digital slides.
  5. 5. The Art of Creating Digital Slides for Presentation Learning Objectives: 5. To identify the parameters of quality or proper digital 5.1 word slides. 5.2 table slides. 5.3 picture slides. 6. To be able to create digital slides (word, table, and picture) guided by the recommended quality parameters.
  6. 6. Definition DIGITAL SLIDE single page of a presentation created with software such as Microsoft PowerPoint or Open Office Impress or Apple Keynote DIGITAL SLIDE PRESENTATION composed of several slides
  7. 7. Digital Slide Presentation 3 parts of a digital presentation: • Introductory slides • Body slides • Concluding slides
  8. 8. Digital Slide Presentation 3 classifications of digital slides: • Word slide • Table slide • Picture slide
  9. 9. Digital Word Slides containing words only or predominantly words
  10. 10. Digital Table Slides containing tables of words and/or numbers
  11. 11. Digital Picture Slides containing still pictures from digital cameras and drawings, illustrations, and documents converted into digital picture format
  12. 12. Quality Parameters of Digital Slides (Word, Table, Picture) CLEAR and CLEAN Clear contents, letters, numbers Simple design, not jampacked
  13. 13. Slide Break
  14. 14. The Art of Creating Digital Slides for Presentation Do’s and Don’ts in Creating Digital Word Slides
  15. 15. Do’s and Don’ts in Creating Digital Word Slides CLEAR • contents can be clearly seen from a reasonable (reasonable distance, usual size of a conference room) • If size of conference room is huge like plenary hall, adjust accordingly, increase font size or use several screens
  16. 16. Do’s and Don’ts in Creating Digital Word Slides CLEAR LETTERS that constitute words and the associated numbers, symbols, etc. Clear font type Adequate font size Adequate font weight Clear font color Non-obscuring background
  17. 17. Do’s and Don’ts in Creating Digital Word Slides Font Type Suggest Arial over Times New Roman and Calibri Arial Times New Roman Calibri
  18. 18. Compare Arial F28 Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT Times NR F28 Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT Calibri F28 Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT
  19. 19. Do’s and Don’ts in Creating Digital Word Slides Font Size - At least 24, preferably 28 - If smaller than 24 needed, lowest, 16, but in bold! Font size 14 Font size 16 Font size 18 Font size 20 Font size 24 Font size 28
  20. 20. Compare Do’s and Don’ts in Creating Digital Word Slides Target: ADEQUATE FONT SIZE F28 Do’s and Don’ts in Creating Digital Word Slides Target: ADEQUATE FONT SIZE F24 Do’s and Don’ts in Creating Digital Word Slides Target: ADEQUATE FONT SIZE F20
  21. 21. Do’s and Don’ts in Creating Digital Word Slides Font Weight - All in bold Font size 16 Font Size 16 Font size 18 Font Size 18 Font size 20 Font size 24 Font size 28 Font size 20 Font size 24 Font size 28
  22. 22. Compare Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT F28 Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT F24 Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT
  23. 23. Compare Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT F20 Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT F18 Do’s and Don’ts in Creating Digital Word Slides Target: BOLD FONT
  24. 24. Do’s and Don’ts in Creating Digital Word Slides Font Color - With sharp contrast to background color of slide Color of Font Color of Font Color of Font
  25. 25. Compare Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR
  26. 26. Compare Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR
  27. 27. Compare Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR Do’s and Don’ts in Creating Digital Word Slides Target: CLEAR FONT COLOR
  28. 28. Do’s and Don’ts in Creating Digital Word Slides Background Design - Use simple design - Make sure design does not obscure clarity of letters Use simple design Use simple design! Avoid background obscuring clarity of fonts! Use simple design! Avoid background obscuring clarity of fonts! Use simple design! Avoid background obscuring clarity of fonts!
  29. 29. Do’s and Don’ts in Creating Digital Word Slides Background Design - Use simple design - Avoid background obscuring clarity of fonts
  30. 30. Do’s and Don’ts in Creating Digital Word Slides Background Design - Use simple design - Avoid background obscuring clarity of fonts
  31. 31. Do’s and Don’ts in Creating Digital Word Slides Background Design - Use simple design - Avoid background obscuring clarity of fonts
  32. 32. Do’s and Don’ts in Creating Digital Word Slides CLEAR MESSAGE Clear theme or topic per slide One theme or topic per slide Avoid incorrect spelling. Avoid incorrect grammar and syntax.
  33. 33. Do’s and Don’ts in Creating Digital Word Slides DON’T! In practically all presentations nowadays, presenters use digital slides as visual aids. Practically, nobody uses overhead transparencies anymore. Digital slide - single page of a presentation created with software such as Microsoft PowerPoint or OpenOffice Impress Presentation - composed of several slides
  34. 34. Do’s and Don’ts in Creating Digital Word Slides Visual Aids in Presentation In practically all presentations nowadays, presenters use digital slides as visual aids. Practically, nobody uses overhead transparencies anymore.
  35. 35. Do’s and Don’ts in Creating Digital Word Slides Definition of Terms Digital slide - single page of a presentation created with software such as Microsoft PowerPoint or OpenOffice Impress Presentation - composed of several slides
  36. 36. Do’s and Don’ts in Creating Digital Word Slides CLEAN and NOT Jampacked •Use simple background design. Use simple background design! Use simple background design! Use simple background design! Use simple background design!
  37. 37. DEPARTMENT OF SURGERY DEPARTMENT OF SURGERY OSPITAL NG MAYNILA MEDICAL CENTER OSPITAL NG MAYNILA MEDICAL CENTER “Towards Patient Safety in Surgery” “Towards Patient Safety in Surgery” Promote customer delight. Avoid complaints at all times!
  38. 38. Do’s and Don’ts in Creating Digital Word Slides CLEAN and NOT Jampacked • Avoid narrative text with sentences unless needed such as using quotes.
  39. 39. Do’s and Don’ts in Creating Digital Word Slides CLEAN and NOT Jampacked • Use outline format with phrases. • Use keywords. Avoid unnecessary articles and prepositions. • Limit to 7 lines as much as possible in body of each slide.
  40. 40. Do’s and Don’ts in Creating Digital Word Slides DON’T! Different Kinds of Digital Slides Digital slides can be classified into word slides, table slides, picture slides, combined word-table or word-picture slides, based on the main contents of each slide. A slide that contains words only or predominantly words is a word slide. A slide that contains a table for its message is a table slide. A slide that contains still pictures from digital cameras and drawings, illustrations, and documents converted into digital picture format, as main contents for its message is a picture slide.
  41. 41. Do’s and Don’ts in Creating Digital Word Slides Different Kinds of Digital Slides • Word slides • Table slides • Picture slides • Combined word-table or word-picture slides based on main contents of each slide
  42. 42. Do’s and Don’ts in Creating Digital Word Slides Different Kinds of Digital Slides Word slide – words only or predominantly words Table slide – table/s Picture slide – still pictures from digital cameras and drawings, illustrations, and documents converted into digital picture format
  43. 43. Slide Break
  44. 44. Do’s and Don’ts in Creating Digital Table Slides Table Slides containing tables of words and/or numbers
  45. 45. Do’s and Don’ts in Creating Digital Table Slides Table Slides Table containing words Kind of slides Contents Word Words Table Tables Picture Pictures Tables – words; words – pictures; pictures – tables; tables – words pictures Combined
  46. 46. Do’s and Don’ts in Creating Digital Table Slides Table Slides Table containing numbers Year 2012 2011 2010 No. of Admissions 4000 4014 3809 No. of Discharges 4010 4009 3800
  47. 47. Quality Parameters of Digital Slides (Word, Table, Picture) CLEAR and CLEAN Clear contents, letters, numbers Simple design, not jampacked
  48. 48. Compare Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F24 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Times NR F24 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Calibri F24
  49. 49. Compare Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F24 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F20 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F16
  50. 50. Compare Kinds of slides Word Table Picture Contents Words Tables Pictures Arial F18 Kinds of slides Word Table Picture Contents Words Tables Pictures Arial F16 Kinds of slides Word Table Picture Contents Words Tables Pictures Arial F16
  51. 51. Compare Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F24 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F24 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Arial F20
  52. 52. Compare Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Year 2012 2011 2010 No. of Admissions 4020 4030 3900
  53. 53. Compare Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Year 2012 2011 2010 No. of Admissions 4020 4030 3900 Year 2012 2011 2010 No. of Admissions 4020 4030 3900
  54. 54. Do’s and Don’ts in Creating Digital Table Slides Kinds of slides Word Table Picture Contents Words Tables Pictures Year 2012 2011 2010 No. of Admissions 4020 4030 3900
  55. 55. Do’s and Don’ts in Creating Digital Table Slides Kinds of slides Word Table Picture Contents Words Tables Pictures Year 2012 2011 2010 No. of Admissions 4020 4030 3900
  56. 56. Do’s and Don’ts in Creating Digital Table Slides Kinds of slides Word Table Picture Year 2012 2011 2010 Contents Words Tables Pictures No. of Admissions 4020 4030 3900 Background Design - Use simple design - Avoid background obscuring clarity of fonts
  57. 57. Do’s and Don’ts in Creating Digital Table Slides CLEAR MESSAGE Clear theme or topic per slide One theme or topic per slide [Place a tag for each table.] Avoid incorrect spelling. Avoid incorrect syntax. Avoid errors in numbers.
  58. 58. Do’s and Don’ts in Creating Digital Table Slides Admissions by Year Year 2012 2011 2010 No. of Admissions 4020 4030 3900
  59. 59. Do’s and Don’ts in Creating Digital Table Slides Kinds of Digital Slides Kinds of slides Word Table Picture Contents Words Tables Pictures
  60. 60. Do’s and Don’ts in Creating Digital Table Slides CLEAN and NOT Jampacked •Use simple background design. Use simple background design! Use simple background design! Use simple background design! Use simple background design!
  61. 61. DEPARTMENT OF SURGERY DEPARTMENT OF SURGERY OSPITAL NG MAYNILA MEDICAL CENTER OSPITAL NG MAYNILA MEDICAL CENTER “Towards Patient Safety in Surgery” “Towards Patient Safety in Surgery” Promote customer delight. Avoid complaints at all times!
  62. 62. Do’s and Don’ts in Creating Digital Table Slides CLEAN and NOT Jampacked Use simple background design. Use phrases. Use keywords. Avoid unnecessary articles and prepositions. Avoid data dump. Limit to 7 rows of table in each slide.
  63. 63. DON’T! DC G5 M5 S5 V5 F4 L4 P3 C3 D2 G2 O2 AB1 AG1 1 M1 O1 Tracheostomy 1 1 Sistrunk procedure Uncomplicated AP 1 1 1 5 2 6 5 Inguinal/Femoral/adult hernia 12 7 4 3 27 19 1 Herniotomies/orcheido pexy 5 4 3 3 16 16 2 3 Hemorrhoid 3 3 2 2 3 Fistula 1 1 3 Disarticulation 1 2 CTT 2 4 AVF (Vascular access) 2 7 3 5 28 24 35 18 25 25 28 26 6 4 15 8 4 3 7 1 7 3 1 9 1 7 2 2 13 10 2 1 1 2 2 4 4 11 3 6 3 1 6 4 6 6 1 1 24 6 1 Cystolithotomy Ij/scv catheterization 7 1 1 1 4 1 3 1 14 5 Varicocelectomy 1 Orchiectomy 1 1 5 1 7 1 1 6 3 3 2
  64. 64. Distribution of Cases by Resident Level, 2011 AB AG DC G5 M5 S5 V5 F4 L4 P3 C3 D2 G2 O2 1 1 1 M1 O1 Tracheostomy 1 1 Sistrunk procedure Uncomplicated AP Inguinal/Femoral/a dult hernia Herniotomies/ orcheidopexy 1 1 1 5 2 6 5 7 7 3 5 28 24 35 18 25 25 28 26 12 7 4 3 27 19 1 13 10 9 15 5 4 3 3 16 16 2 3 4 3 8 Orchiectomy 1 1
  65. 65. Distribution of Cases by Resident Level, 2011 AB AG DC G5 M5 S5 V5 F4 L4 P3 C3 D2 G2 O2 1 1 1 M1 O1 CTT AVF (Vascular access) 2 2 4 1 1 2 2 4 4 1 24 6 1 6 1 11 3 6 3 1 1 5 6 4 Cystolithotomy 1 Ij/scv catheterization 4 1 3 1 14 5 7 Varicocelectomy 1 1 1 Orchiectomy 1 1 6 3 3 2
  66. 66. Slide Break
  67. 67. Do’s and Don’ts in Creating Digital Picture Slides Picture Slides containing still pictures from digital cameras and drawings, illustrations, and documents converted into digital picture format
  68. 68. Quality Parameters of Digital Slides (Word, Table, Picture) CLEAR and CLEAN Clear contents, letters, numbers Simple design, not jampacked
  69. 69. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Clearly seen from a reasonable distance Increase size.
  70. 70. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Clearly seen from a reasonable distance Break into several slides.
  71. 71. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Clearly seen from a reasonable distance One of several slides.
  72. 72. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Clearly seen from a reasonable distance Change!
  73. 73. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Clearly seen from a reasonable distance
  74. 74. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Clearly seen from a reasonable distance
  75. 75. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Well-focused with good resolution (not blurred)
  76. 76. Do’s and Don’ts in Creating Digital Picture Slides CLEAR Well-focused with good resolution (not blurred)
  77. 77. Do’s and Don’ts in Creating Digital Picture Slides CLEAR With proper lighting (not over-exposed; not underexposed)
  78. 78. Do’s and Don’ts in Creating Digital Picture Slides CLEAR With proper lighting (avoid negative effect of flash)
  79. 79. Do’s and Don’ts in Creating Digital Picture Slides CLEAR With proper size of intended focus of interest (proper zooming-in or close-up) Needs an accompanying close-up picture.
  80. 80. Do’s and Don’ts in Creating Digital Picture Slides CLEAR With a proper background that will promote clarity or contrast of the object of interest
  81. 81. Do’s and Don’ts in Creating Digital Picture Slides CLEAR With a proper background that will promote clarity or contrast of the object of interest
  82. 82. Do’s and Don’ts in Creating Digital Picture Slides CLEAR MESSAGE With a clear pictorial message or objective such as to show the nature of the pathology or to show the nature of the activity in the picture
  83. 83. Do’s and Don’ts in Creating Digital Picture Slides CLEAR MESSAGE With proper orientation Needs an accompanying orienting picture.
  84. 84. Do’s and Don’ts in Creating Digital Picture Slides CLEAR MESSAGE With proper pointers, proper markers, and proper illustrations as needed
  85. 85. Do’s and Don’ts in Creating Digital Picture Slides CLEAR MESSAGE With proper pointers, proper markers, and proper illustrations as needed
  86. 86. Do’s and Don’ts in Creating Digital Picture Slides CLEAR MESSAGE With proper pointers, proper markers, and proper illustrations as needed
  87. 87. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Not too many contents as these will impair clarity of picture because of sacrifice in size
  88. 88. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean pictorial person and object of interest
  89. 89. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean pictorial person and object of interest
  90. 90. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean pictorial person and object of interest
  91. 91. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background No unnecessary background objects
  92. 92. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background Intra-operative pictures – such as no unnecessary gloved fingers, gauze, instruments
  93. 93. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background Pictures of patients – such as no unnecessary chairs, tables, and persons in the background
  94. 94. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background Pictures of patients – such as no unnecessary chairs, tables, and persons in the background
  95. 95. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background Pictures of patients – such as no unnecessary chairs, tables, and persons in the background
  96. 96. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background No dirty background such as blots and blood and dirty linen/cloth used as background
  97. 97. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background No dirty background such as blots and blood and dirty linen/cloth used as background
  98. 98. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background No dirty background such as blots and blood and dirty linen/cloth used as background
  99. 99. Do’s and Don’ts in Creating Digital Picture Slides CLEAN Pictures and NOT Jampacked Clean background Use ruler only when needed and use it well. Don’t use scalpel for indirect measurement.
  100. 100. Do’s and Don’ts in Creating Digital Picture Slides Use computers and software programs to edit digital pictures to make them CLEAR and CLEAN! Use Picture Manager. Cropping Labelling Retouching
  101. 101. Samples of Proper Digital Picture Slides
  102. 102. Samples of Proper Digital Picture Slides
  103. 103. Samples of Proper Digital Picture Slides
  104. 104. Samples of Proper Digital Picture Slides
  105. 105. The Art of Creating Digital Slides for a Presentation Reynaldo O. Joson, MD, MHA, MHPEd, MSc Surg rjoson2001@yahoo.com https://sites.google.com/site/digitalmedicalpresentation/home

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