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Payroll Register in Excel


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This PowerPoint teaches students what an Employee Earnings Record and Payroll Register are. It also addresses the problem Excel has with rounding in a Payroll Register and how to work around it.

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Payroll Register in Excel

  1. 1. Microsoft Excel
  2. 2.  Taxes are required by law Employees can choose to have other deductions taken out of pay checks ◦ Medical insurance ◦ Life insurance ◦ Union dues ◦ Savings bonds or savings account ◦ Friend of the Court ◦ Garnishment ◦ United Way or other Contributions
  3. 3.  A company maintains a record for each employee that shows total earnings, total deductions, net pay, and accumulated earnings Net pay is the amount the employee “takes home”, the amount a paycheck is written for Accumulated Earnings is the total amount an employee has made year-to-date
  4. 4.  A Payroll Register is a summary record of all employees for a pay period, their amount of total earnings, total deductions, and net pay Each employee is entered individually, but totals for all employees is calculated at the bottom Verifying the Payroll Register is correct Total Earnings – Total Deductions = Total Net Pay
  5. 5.  Payroll Register can have problems in Excel because of rounding Increase/Decrease decimal buttons allows us to change the “look” of a number; it does NOT change the number For example: Excel displays 10.77; number is really 10.76987 When totaling, Excel will use 10.76987 Sometimes causes totals to be off by a few pennies
  6. 6.  Workaround for rounding errors ◦ =round(calculation, number of decimals) ◦ =round(G7*6.2%,2) Whenever calculating with percentages, it is a good idea to use the Round formula