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Capacity to implement; experiences from the Dorset C‐SCOPE ProjectTuesday May 15th, 2012Ness SmithC‐SCOPE Project Officer

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A caveat… or maybe some encouragement!The C‐SCOPE Project team started out as marine scientists, not planners, economists or social scientists…

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Brief introduction to C‐SCOPE How the MSP process has changed organisational capacity Role of stakeholders within the MSP process Did we achieve our goals and objectives? Conclusions

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Introduction to C‐SCOPE

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Rhode Island ≈ 3,140 km2 Dorset ≈ 2,653 km2

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C‐SCOPE Project Partners Dorset Coast Forum (UK) Coordination Centre on Integrated Coastal Zone Management (Belgium)

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What is C‐SCOPE? Combining Sea and Coastal Planning in Europe Three year project, part funded by the European Union Interreg IV A ‘2 seas programme’ and Defra (Department for Environment, fisheries and rural affairs) worth €1.8 million. Completion June 2012 Collaboration between Dorset Coast Forum and the Coordination Centre for Integrated Coastal Zone Management in Belgium.

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C‐SCOPE has three key activities in Dorset:1. Creating a pilot Marine Plan for a 1000 km2 area off the Dorset Coast referred to as a Marine Management Area (MMA).2. Developing a GIS‐based tool (Coastal Explorer Planning) for planners, developers, consultees…. 3. Producing iCoast, a map‐based website for locals and tourists to access coastal and marine information, and which encourages sustainable use of the coast.

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How the MSP process has changed organisational capacity

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Building capacity DCF is a partnership organisation, hosted by the local government authority. It has NO statutory remit Core coastal policy team within Dorset County Council which developed the project bid. The project staff were recruited specifically, and will be leaving once it is complete. Worked closely with DCC teams including Spatial Planning, Minerals & Waste, Transport Planning, Environment, AONB, Jurassic Coast WHS, Historic Environment Knowledge and understanding on marine and coastal issues within these teams has significantly increased; all now thinking far more about the marine environment in policy development. Confident that DCC will have the capacity to work effectively with the Marine Management Organisation once planning in the Southern Marine Plan area commences.

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Dorset Coastal Planning Key output to help further the capacity for implementing marine planning in Dorset GIS‐based tool which will enable terrestrial and marine planners to access over 300 data sets on current uses, environment and policy Provides planning guidance and policy summaries for terrestrial and marine environments Also links to the marine plan policy

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Funding Project was funded by the EU, with match funding from Defra, Natural England, Borough and District Councils and local NGOs. Collaborative working ensured that we could use the Doris seabed mapping project as income‐in‐kind; greatly increased funds Project funding runs out in June. Local Government funding has been severely cut following the 2008 recession, and there will be no funds from within Dorset County Council to implement the marine plan However, DCC, DCF and other partnerships now more confident in applying for funding, and the legacy of C‐SCOPE means they are more likely to be successful. Currently waiting to hear if we’ve been successful in three EU bids which will help to build on our work.

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Building capacityKey messages• Communication and education within your organisation are essential. • If employing new staff, ensure they are fast learners, and adaptable• Use your stakeholders, they will often know more than you!• Use local universities (but with care) MSc students can deliver high quality outputs. • Well‐designed GIS tools can help planners to make faster, more informed decisions

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Role of stakeholders within the MSP process

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Dorset Coast Forum Voluntary partnership of 243 organisations ≈ 650 individual members; include government departments and agencies, local authorities, commercial organisations and the voluntary sector/NGOs. Decisions are based on consensus and all partners are treated as equals The overriding aim of the Forum is to promote a sustainable approach to the management, use and development of Dorset’s coastal zone, which will ensure that its inherent natural and cultural qualities are maintained and enhanced for the benefit of future generations Successes include Dorset Coast Strategy, World Heritage Status for the Jurassic Coast.

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Stakeholder Participation Working group to deliver MSP; pro‐active –work is expected! Group agreed to their role as set out in the Terms of Reference Group not paid, or given expenses Is not (and can not) be fully representative Interactions matrix – face‐to‐face interviews with 50+ key stakeholders 120 people had input on Seascape Character Assessment at consultation Wider engagement includes workshops and talks at community level. Over 160 people attended community roadshows…

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Dorset Role MSP Working Natural England NDPB reporting to Defra, responsible for the natural environment, including the coast and sea Group MembersEnglish Heritage NDPB reporting to Defra, responsible for national heritageEnvironment Agency NDPB reporting to Defra, responsible for areas such as flood risk, coastal protection and water qualityPurbeck Heritage Committee Partnership working to protect and enhance Purbeck Heritage Dorset Area of Outstanding Natural Team responsible for conserving and enhancing the AONB protected landscapeBeauty (AONB) TeamJurassic Coast World Heritage Team Team responsible for managing the World Heritage SiteDorset County Council Planning Local authority responsible for public services, including county planningDepartmentWeymouth & Portland Borough Local authority covering more local services CouncilPurbeck District Council Local authority covering more local servicesC‐Waves Diving Ltd Scuba‐diving company and charity teaching local school children to diveCefas Applied marine science centre and NDPB reporting to DefraUniversity of Plymouth Marine research universityPortland Harbour Authority Ltd Private Port with statutory powers including the authority to make bye‐lawsThe Crown Estate Manages property owned by the Crown, including almost all of the UK’s seabedDorset Wildlife Trust Conservation charity with over 25,000 members. Run the ‘Living Seas’ campaignSouth Coast Fishermen’s Council Association providing a national voice and advice for fishermen on the South coastLulworth Estate Private LandownerNational Trust Major national charity owning over 700 miles of the UK coastlineNautical Archaeology Society Charity to further interest in underwater cultural heritageDCF/C‐SCOPE Project officers Team responsible for delivery of the C‐SCOPE project

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Stakeholder Participation Group met a total of eight times over three years and was involved in every stage of marine plan development With the exception of the Sustainability Appraisal workshop meetings were led by the C‐SCOPE team, but not formally facilitated; this was again possible because of the relationships and trust already existing within DCF. Stakeholders from the Group were also engaged on a one‐to‐one basis where necessary; for instance several meetings were held with Portland Harbour Authority Ltd to ensure integration between its numerous Port plans and strategies and the C‐SCOPE Marine Plan

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MSP Working Group meetingsDate PurposeAugust 2009 Discussed the vision, scope and early objectives of the marine planNovember Reviewed HLMOs and world‐wide marine plan examples2009February Reviewed draft objectives and conducted a workshop to identify current 2010 issues, forces for change and opportunities May 2010 Discussed structure of marine plan and how objectives could be expressed spatiallyOctober Reviewed first draft of the policy framework2010May 2011 Reviewed the evidence base and high level alternatives for Sustainability AppraisalOctober Sustainability Appraisal Workshop 2011March 2012 Reviewed consultation responses

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Organisations interviewed for the Interactions MatrixAngling Trust (Wessex Division) Portland Harbour Authority LimitedBritish Holiday & Home Parks Association (Southern Branch) Powerboat Training UKBritish Mountaineering Council Regen South WestCentre for Environment, Fisheries & Aquaculture Science Royal National Lifeboat InstitutionChamber of Shipping Royal Society for the Protection of BirdsDave Gibson Dean & Reddyhoff MarinasDefence Estates Safeguarding (Ministry of Defence) RYA / Yacht Clubs of WeymouthDorset and East Devon Marine and Beach Litter Group Second Wind Watersports LimitedDorset AONB SGL Fishing LimitedDorset Countryside Rangers (Dorset County Council) South Coast Fishermen’s CouncilDorset County Council (Historic Environment, Economic South West Fish Producers Organisation limited Development, Natural Environment Teams) South West Inshore Fishermens AssociationDorset Wildlife Trust Sunseeker InternationalEnvironment Agency The Weymouth and Portland Kite Surfing ClubIsle of Purbeck Sub‐Aqua Club Wessex Surf ClubJurassic Coast World Heritage Team Wessex WaterLulworth Estate Weymouth and Portland Borough Council (Economic Marinelife Development, Beach Management, Weymouth Harbour)Maritime and Coastguard Agency Weymouth & Portland Licenced Skippers AssociationMarshes Boats Weymouth and Portland National Sailing AcademyNational Trust Weymouth Angling CentreNatural England Weymouth Rowing ClubPoole Harbour Commissioners

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Community Roadshows Six key communities within the MSP area; 160 attendees Asked for their vision for the Dorset Coast in 2030… … as well as information on activities/management issues/solutions This information helped to inform/reinforce some marine plan policies, and feed into codes of conduct for the interactive website

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Challenges/issues Marine planning is a process that requires specialist knowledge in many different fields, as well as local knowledge and data which might not be available at a national scale; yet most marine planners would be considered to be generalists. Stakeholders are therefore essential to help bridge some of these knowledge and skill gaps. We relied on input from government departments, scientific bodies, NGOs and local working people. Non‐statutory plan• A major stakeholder, with both statutory responsibilities and significant financial interests in the Marine Management Area, considered withdrawing from the project as they believed marine planning should be left to the Marine Management Organisation. Although they remained actively engaged with the planning process, they would not endorse the marine plan. • Project officers feel that some stakeholders did not engage with the project because they believe it will have no real influence on their activities or on formal procedures Attendance Varied over the course of the project. Stakeholders tended to ‘dip in and out’ of participation according to their sectoral interests, time and how much an issue affected them – can prove difficult if their expertise is needed

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Have we achieved our MSP goals and objectives?…

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Yes… but not without many challenges along the way….! Whilst there are common elements, each marine plan area will require a different approach tailored to the local situation and scale and this will almost inevitably lead to unexpected consequences The C‐SCOPE project spanned a period of great change for national marine management; the passing of the Marine and Coastal Access Act 2009, the vesting of the Marine Management Organisation in April 2010 and the commencement of marine planning in April 2011. New government, many changes in the national planning regime… … which all led to many new elements of the project Workload almost double that anticipated. With a team of two full‐time project officers, a part‐time assistant and approximately one day a week from the Coastal Policy Manager.

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Key messages1. Do not underestimate the amount of time or energy this process takes2. Plan your planning meticulously; but be prepared to be flexible if something doesn’t work (we were not so good on the former, but better at the latter!)3. Be prepared for the unexpected. It will happen!4. You will always need more money than you have available. Prioritise the essential elements of the planning process, and accept that you may have to drop the ‘niceties’ 5. Accept the limitations; you will always want better data and more information, but sometimes you just have to go for it!

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With special thanks to our funding partners and all our coastal stakeholders ness.smith@dorsetcc.gov.uk k.buchan@dorsetcc.gov.uk (after June 2012)