Presentation 2 Be Prepared

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Presentation Skills (5 parts)

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Presentation 2 Be Prepared

  1. 1. Presentation 2 Stage one: Inspiration & Preparation
  2. 2. Analysis of the situation ‘Orientation’ Objectives Time Place Room Context Public Subject You
  3. 3. Situational analysis A <ul><li>What’s the subject ? </li></ul><ul><ul><ul><li>What does the audience expect? </li></ul></ul></ul><ul><ul><ul><li>Free or Prescribed? </li></ul></ul></ul><ul><ul><ul><li>What’s your relation to the subject? </li></ul></ul></ul><ul><ul><ul><li>Topical / relevant / funny / interesting? </li></ul></ul></ul><ul><li>What’s the purpose ? </li></ul><ul><ul><ul><li>To inform? / giving insight? / Thought-provoking? </li></ul></ul></ul><ul><ul><ul><li>Affective / expressive / emotional </li></ul></ul></ul><ul><ul><ul><li>To motivate / connect </li></ul></ul></ul><ul><ul><ul><li>To influence / to persuade / to sell? </li></ul></ul></ul><ul><ul><ul><li>Personal / Business / ‘Occasional’ </li></ul></ul></ul><ul><ul><ul><li>Who is giving the assignment; what does he want? </li></ul></ul></ul><ul><ul><ul><li>Priorities / focus </li></ul></ul></ul><ul><li>Why should you do this? </li></ul><ul><ul><ul><li>Willing? / Able? </li></ul></ul></ul><ul><ul><ul><li>Your credibility? Expert? </li></ul></ul></ul>
  4. 4. Situational analysis B <ul><li>What/who is your audience ? </li></ul><ul><ul><ul><li>Who are they? (age, profession, knowledge level, social status) </li></ul></ul></ul><ul><ul><ul><li>What do they want? (questions / motives / expectations </li></ul></ul></ul><ul><ul><ul><li>What do they know already / do they want to know </li></ul></ul></ul><ul><ul><ul><li>General attitude to the subject: +/-? </li></ul></ul></ul><ul><ul><ul><li>What do they think of you? </li></ul></ul></ul><ul><li>Time, place and room? </li></ul><ul><ul><ul><li>Morning / afternoon / evening </li></ul></ul></ul><ul><ul><ul><li>Rural / city / far away </li></ul></ul></ul><ul><ul><ul><li>Classroom/ hall / equipment </li></ul></ul></ul><ul><li>What’s the ‘ Framework ’? </li></ul><ul><ul><ul><li>serial / a one-off? </li></ul></ul></ul><ul><ul><ul><li>Panel discussion / debate </li></ul></ul></ul><ul><ul><ul><li>Part of a course? </li></ul></ul></ul><ul><ul><ul><li>Keynote speaker or ‘additional’? </li></ul></ul></ul><ul><ul><ul><li>Starter / at the middle or at the end ? </li></ul></ul></ul>
  5. 5. Situational analysis A & B Choices & ‘The Blend’ Objectives Time Place Room Context Public Subject You Choices: What How
  6. 6. Situational analysis The 6 W’s <ul><li>What the topic? </li></ul><ul><li>Why purpose? </li></ul><ul><li>Whom public? </li></ul><ul><li>Who speaker? </li></ul><ul><li>Where place / accommodation? </li></ul><ul><li>When when? </li></ul><ul><li>>> which Way? </li></ul>
  7. 7. ‘ But’ <ul><li>Is there a better way? </li></ul><ul><ul><li>Someone better </li></ul></ul><ul><ul><li>DVD </li></ul></ul><ul><ul><li>Article </li></ul></ul><ul><ul><li>Campaign </li></ul></ul><ul><ul><li>‘ Twitter’ </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Book </li></ul></ul><ul><ul><li>Video conferencing </li></ul></ul>
  8. 8. Situational analysis ‘Be Sharp’ ‘Cut to the core’ Subject and core-target! & ‘ For the time being’ message
  9. 9. The Inspirational stage Exploration / Sources study <ul><li>Brainstorming </li></ul><ul><ul><ul><li>What do I know already? / What do I want to know better? </li></ul></ul></ul><ul><ul><ul><li>Mind-mapping / associate / intuition </li></ul></ul></ul><ul><li>Private sources </li></ul><ul><ul><ul><li>Articles / books / personal archive </li></ul></ul></ul><ul><ul><ul><li>Friends / Network resources </li></ul></ul></ul><ul><li>Internet </li></ul><ul><ul><ul><li>What makes sense?! </li></ul></ul></ul><ul><ul><ul><li>Google / Wikipedia </li></ul></ul></ul><ul><li>Library </li></ul><ul><ul><ul><li>Manuals / encyclopedias </li></ul></ul></ul><ul><ul><ul><li>Magazines / Journals / DVD’s </li></ul></ul></ul><ul><li>Experts </li></ul>
  10. 10. Thought Provoking Diverge <> Converge Diverge brainstorming associate collect Converge Classify Arrange Delete Choose
  11. 11. The essence / core’ <ul><li>What am I going to do? </li></ul><ul><li>About What? </li></ul><ul><li>What’s the purpose ? </li></ul><ul><li>For Whom? </li></ul><ul><li>In Which way? </li></ul><ul><li>Where and when? </li></ul><ul><li>(Can I say it in a ‘slogan’ / one sentence?) </li></ul>

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