National Kidney Foundation
U.S. Transplant Games™
TEAM MEMBER HANDBOOK
National Kidney Foundation $ 30 East 33rd Street $ New York, New York
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National Kidney Foundation U.S. Transplant Games™
More than Just a Sporting Event
The National Kidney Foundation U.S. Transplant Games is a biennial,
four-day Olympic-style competition that has been held since 1990.
Forty-seven events are contested within 14 sports for recipients of all
lifesaving solid organs to demonstrate that transplantation works!
Selected competitive events are also available for Living Donors as part
of their program track to illustrate that living donors can remain active
and healthy after donation. Athletes participating in the Games range in
age from two years to over 80.
As much as the Games is an athletic event that calls attention to the
success of organ donation and transplantation, it is also a celebration of
life and has been coined the “Transplant Family Reunion”. But the
Games also features numerous other activities such as living donor and
donor family recognition ceremonies, workshops and sharing sessions
to honor organ and tissue donors and donor families for their selfless
gifts and involve everyone that has been touched by donation or
Fourteen Sporting Events for Recipients
Badminton • Ballroom Dancing (Demonstration) • Bowling • Cycling
Golf • Racquetball • 5K Road Race* Table Tennis • Tennis • Swimming
Track & Field* • Basketball • Virtual Triathlon • Volleyball
* Sport includes an event on the living donor track.
Age Groupings for Competitions at the Games
• Children: 5 and under; 6-10; 11-13
• Juniors: 14-17
• Adults: 18-29; 30-39; 40-49; 50-59; 60-69; 70 and over
• Living Donors compete against one another in an open division.
Events for All Attendees!
• 5K Run/Walk to promote organ, eye and tissue donation awareness
• Opening Ceremony,
• Donor Recognition Ceremony to honor deceased donors and their
• Living Donor Recognition Event to pay tribute to living donors
• Quilt Pinning for donor families to add new patches to the National
Donor Family Quilt
• Coffee House for all Games participants to share experiences
• Closing Ceremony
Table of Contents
WHAT ATTENDEES HAVE TO SAY ABOUT THE GAMES.............2
GOALS OF THE GAMES ...........................................................4
BEING AN ACTIVE TEAM MEMBER............................................5
TEAM PHILOSOPHY & GOALS ..................................................5
TEAM MEMBER BENEFITS........................................................7
ROLES & RESPONSIBILITIES......................................................7
CODE OF CONDUCT & ETHICS.................................................10
DISAGREEMENTS & CONFLICTS.................................................11
SUPPORTING THE MISSION.......................................................13
END THE WAIT! “GIVE BACK” ACTIVITIES............................13
PUBLIC SPEAKING/MEDIA RELATIONS.........................................13
TEAM MEMBERS—PEOPLE LIKE US ADVOCATES............................14
ADVERTISING AND PUBLICITY POLICIES........................................15
TEAM BUDGET & EXPENDITURES..............................................16
TYPES OF FUNDRAISING .........................................................16
FUNDRAISING POLICIES ..........................................................17
FINANCIAL ASSISTANCE .........................................................18
AT THE GAMES..........................................................................20
TEAM PHOTO & CHECK-IN APPOINTMENT..................................20
ABOUT THE NATIONAL KIDNEY FOUNDATION........................22
SOME NKF MILESTONES IN DONATION AND TRANSPLANTATION.........22
TEAM MEMBER INFORMATION SHEET....................................24
“Make your work to be in keeping with your purpose.”
-Leonardo Da Vinci
On behalf of the National Kidney Foundation, I would like to thank you for your
interest in being a part of the 2010 National Kidney Foundation U.S.
Transplant Games™. It is an exciting time to join a team and represent your
state in the Games!
Transplant Games teams are anticipating the event with a renewed sense of
purpose and refocusing on the urgent need to increase the number of donated
organs and improve transplant outcomes in the United States. There is much
work to be done and we need your help to do it! Your commitment to this effort
through volunteerism, shaping public policy, fundraising, and other forms of
advocacy are vital to the success of the NKF’s national initiative to END THE
WAIT! for a kidney transplant in the next 10 years.
The Games is a wonderful celebration of life. It is also the most visual
demonstration of the positive impact of organ donation and transplantation.
However, it is through the collective and collaborative efforts of team members
and supporters from all across the country before, during and after the Games
that are going to allow us to truly make difference in the lives of those who are
in desperate need of a lifesaving organ transplant. The Games are only held
for 5 days every two years. Think of what we can accomplish the other 725
Once again, I welcome you to the Transplant Games family and to our
movement to END THE WAIT. Now, let’s get to work!
In the spirit of the Games,
WHAT ATTENDEES HAVE TO SAY ABOUT THE GAMES
Being at the Games empowered me - I am not alone in this new chapter of my
life... Complete strangers cheered when I finished. I finished last, but was blessed
to be there to finish. So many aren't as fortunate to receive their much needed life
saving organ transplant. – Kimberly Harrington, Heart Recipient, Team Illinois
This experience, by far, was the most humbling and rewarding experience of my
life. I donated my kidney to my father in 2006 and two years later, seeing him
compete was incredible. Running the 5K was an accomplishment for me. It was
incredible seeing everyone running and walking for such a good cause. The
camaraderie of all the athletes, families, supporters was unbelievable.
– Marie Antoinette Eraso, Living Donor, Team North Texas
It was a most valuable healing experience for us. It gave us so much hope,
healing and passion for moving forward in our lives after our loss. The sadness
and loss will always be there for us but attending the Games and seeing such
enthusiasm and life helped us feel grateful that our son had the opportunity to give
the gift of life. – Mary Jo Rozmenoski, Donor Family, Team Wisconsin
I believe my son (heart recipient) grew up so much while there. He is 12 and I
think it was great for him to be with other kids just like him!
– Jacob Hafer, Supporter, Team Philadelphia
It was an honor to be surrounded by donors and recipients. It gave me
reassurance as a transplant coordinator that what I do is valuable! To see donors
and recipients celebrating life together was an honor. A memory I will treasure for
the rest of my life. – Ashley Bird, Transplant Professional, Team Georgia
This was our first Transplant Games. My husband had a bone marrow transplant
in 1985 and a liver transplant in 1998. I went through the liver transplant with him.
He has been through so much in his life. It is amazing to see him be able to
compete. Before the Games started, his first goal was to be able to get a medal.
Once we got to the Games, it was much different. I wasn't such a competition. It
was cheering on others... It was so amazing being in the same place with so many
people that have gone through the same thing. I hope to never miss another
–Tammy Miller, Supporter, Team Alabama
I loved the entire experience at the Games. It was inspirational to hear how others
have overcome such enormous physical setbacks to compete. I especially
enjoyed the camaraderie of the athletes and their spirit of not taking life for
granted. As long as I am healthy, I intend to participate in the Games.
– James M. Mozingo, Kidney Recipient, Team Nation's Capital
The National Kidney Foundation U.S. Transplant Games™ is a
trademarked program of the National Kidney Foundation that is designed
to demonstrate the success of transplantation, to honor organ and tissue
donors and call attention to the critical need for more donors. The key to
the success of this national program and its 45 Games teams all across
the country is dependent upon the support and active involvement of local
Every attendee registering for the Games is a member of an official
National Kidney Foundation U.S. Transplant Games team that has been
established in the statewide or regional service area near a local NKF
office. The Transplant Games offers team members numerous
opportunities for involvement through team administration, fundraising,
public relations and more. This Handbook details the policies under which
this team is administered. All team members, regardless of when they
join, must adhere to these guidelines. Policies not addressed by the Team
Member Handbook will be handled on a case-by-case basis with the
Team Manager and the appropriate NKF staff.
Thank you to all Team Managers and the National NKF Staff for their
contributions to the development of this Handbook. Special thanks to
Katherine Gallante, Kathy Homan, Sarah Barnsness, Sarah Sullivan,
Cathy Olmo, and Ellen Yoshiuchi.
Any questions regarding this information should be directed to the Team
Manager for your area.
The National Kidney Foundation is a
major voluntary health organization
that seeks to prevent kidney and
urinary tract diseases, improve the
health and well-being of individuals
and families affected by these
diseases, and increase the availability
of all organs for transplantation.
NKF provides educational and
support resources to our constituents, including organ and tissue donor
families, living donors and potential living donors, transplant recipients
and candidates, kidney patients and caregivers.
NKF has long been an advocate for organ and tissue donation and was
involved in the passage of Uniform Anatomical Gift Acts (UAGA) in all 50
states. NKF led the effort to have drivers’ licenses legally indicate a
person’s decision to be an organ donor. NKF advocated for the National
Organ Transplant Act of 1984 (NOTA) and other legislative efforts to help
patients get transplants.
NKF continues to carry out programs in education, research and services
to fulfill this mission, including its newest initiative to END THE WAIT! for a
kidney transplant in the U.S. Although END THE WAIT! is intended to
eliminate the wait for a kidney transplant, many of the recommendations
will also have a positive impact on waiting times for other organs. By
working together and focusing on the big picture and real needs of
patients, we will have a dramatic impact on the health of transplant
recipients, donors and those who will have only a brief wait for the organs
Goals of the Games
The Games, which began in 1990, is just one of the many NKF activities
that support the END THE WAIT! initiative. The purposes of the Games
• To demonstrate the collective and individual successes of the life-
restoring therapy of organ transplantation
• To contribute to the successful rehabilitation of the nation's
transplant recipient community
• To involve the entire transplant community--including recipients,
donor families, living donors, physicians, allied professionals and
related organizations--in a collaborative effort for the benefit of
• To utilize the media to promote the success of organ donation and
transplantation and to call attention to the need for donors through
events and support activity before, during, and after the event
• To provide an opportunity for these goals to be achieved locally
through NKF Divisions/Affiliates and other participating
Your support of the NKF, active membership on your local Games team
and participation in the Games are ways that you can get involved to
make a difference in your local community and in the ongoing national
campaign to increase donation and save lives. (See Supporting the
Mission on page13 for more details on what you can do to contribute to
BEING AN ACTIVE TEAM MEMBER
Team Philosophy & Goals
Organ and tissue donation is a selfless act of love and compassion from
one person for the benefit of another, in many instances a complete
stranger. In this spirit of altruism, each team
member is encouraged to adopt the philosophy
that their involvement extends beyond their
personal participation in the Games and their
Beyond their work with the Games, team
members work together to serve the greater
good of the public community and the
donation/transplant family, continuing the legacy
of donors and donor families everywhere.
Team members-- including recipients, living
donors, donor families and other supporters-- can serve in so many ways
beyond their involvement with the Games by helping others along their
donation or transplant journey, mentoring another in their grief process,
providing support to caregivers and/or by joining NKF and fellow
teammates in raising awareness about organ and tissue donation.
The team members’ primary goal is to promote organ and tissue donation
awareness through participation in the National Kidney Foundation U.S.
Transplant Games™ and other related activities. Each member shall
apply to be part of the team to:
• Actively support the goals and objectives of the NKF and the
Games, including raising public awareness about organ and tissue
donation and supporting the NKF’s goal to END THE WAIT!
before, during and after the Games.
• Act as an advocate for the National Kidney Foundation and the
• Involve the entire local community in activities to achieve the
• Assist in building and sustaining local donation and
transplantation-related efforts through fundraising, volunteerism,
• Participate in activities at the Games
Games team members are categorized as Primary or Support Members.
Primary Team Members are:
• Recipients of a lifesaving kidney, pancreas, liver, heart, lung,
intestine or allogeneic bone marrow/stem cell transplant
• Living donors of lifesaving solid organs (kidney, partial lung or
• Donor families
Support Team Members include:
• Transplant professionals
• Family members, friends members of the general public and
• Other interested individuals who wish to support the team and be
a team member
The following eligibility requirements apply to all team members:
• All team members must sign required
documents and pay appropriate registration
fees that apply to, including Team Membership
Form & Agreement in order to join the Team
and participate in the Games.
• Team members 17 years old or younger must
be accompanied by an adult.
The following additional eligibility requirements
apply to athletes (transplant recipients and living
donors) competing in the Games:
• Athletic participation is open to any individual who has received a
successful, full functioning, lifesaving organ transplant—heart,
intestine, kidney, liver, lung, pancreas and allogeneic bone
marrow/stem cell—that has been functioning for at least nine months.
Living donors may compete in selected events.
• Athletes participate on the team where they reside or work, not where
they were transplanted. A transfer request is required to move to
another team and must be approved by all parties, including the
Transplant Games Department at NKF Headquarters.
• Athletes must provide timely submission of a physician-signed medical
waiver, which should be completed and delivered to the Team
Manager and at least one month but no more than four months before
the Games Opening Ceremony.
Team Member Benefits
The NKF and the Games present compelling reasons to contribute your
time, talent and treasure. Team members benefit from the opportunities
• Support organ, eye and tissue donation
• Represent your state
• Give back to your community
• Honor organ and tissue donors and
• Advocate for kidney patient,
recipient & living donor/donor family
• Social networking
• Peer support
• Participate in the Games
As a trademarked program of the National Kidney Foundation, the local
Division/Affiliate of the National Kidney Foundation will serve as the
primary organizer of a local team unless otherwise specified by the
If the local Division/Affiliate is not the primary organizer, then the
suggested representative organization must be approved by both the
National Kidney Foundation Headquarters and the local NKF Division or
Affiliate. A team must also consist of at least five transplant athletes, one
living donor and a donor family.
Under the authority of the National Headquarters, each NKF Division and
Affiliate appoints a Team Manager(s) to lead the team in its service area.
The Team Manager serves under the direction of the Division President,
Affiliate CEO/Executive Director or his/her authorized representative.
Roles & Responsibilities
It is important that members of the team understand their roles and
responsibilities. The key positions required to manage a team are
Team Managers coordinate and manage teams for the Games and serve
as the team’s liaison to the NKF Headquarters office. The Team
Manager’s responsibilities--many of which are conducted in coordination
with the National Kidney Foundation’s Transplant Games department at
NKF Headquarters--include athlete, living donor and donor family
recruitment, media relations, community outreach, marketing, fundraising,
team competition coordination and planning, and on-site management of
all team affairs.
The Team Manager also works with the local NKF or other sponsoring
organization as it fulfills its local goals of public relations and education,
fundraising and donor awareness.
Donor Family Liaison (DFL)
The Donor Family Liaison (DFL) serves as your team's liaison to donor
families and can assist the Team Manager with Games planning. DFLs
support donor families before, during and after the Games, and help invite
local donor families to the Games. They are
also frequently involved in team efforts for
the Games, such as fundraising, team
meetings, and more. At the Games, DFLs
support families at all donor family events,
help answer questions, help with logistics,
and facilitate communication between
donor families and other team members.
At the discretion of the Team Manager, a planning committee (and
subcommittee) structure may be established for the Team. Ask your Team
Manager about committees that may need volunteers. Some potential
volunteer committees and responsibilities that may be established include:
• Welcome Committee
o Gather all information for
interested and/or new team
members (name, address,
phone, email, employer, title,
transplant, date of surgery,
o Forward information to Team
o Mail team and venue
information to interested members
o Help new team members with registration, online or by mail
o Administer Team Member Orientation
Public Relations Committee
o Gather individual stories and photos from team members for
potential media interest
o Forward information to Team Manager
o Send Team Program along with media impressions and pictures
to sponsors 1-2 months post-Games
• Meetings Committee
o Email and call to remind team members of meetings
o Alternate taking minutes among members
o Create information on-site at Games and alternate manning the
team’s hospitality suite
The Team Captain assists the Team Manager in many aspects of team
management. Responsibilities may include assisting Team Manager in the
overall management of team; serving as Team Manager's liaison to team;
serving as the spokesperson/ambassador for media efforts, if appropriate;
assisting in dealing with problems and emergencies, sports conflicts
and/or protests; assisting in disseminating rules and guidelines prior to
competition; and, in absence of Team Manager, may assume the role of
Manager, as appropriate. The Team Manager may select separate
captains for each sport.
As members of the team, everyone is an ambassador, representing
his/her state and local communities, the entire transplant community and
the National Kidney Foundation. Team members are also advocates for
organ, eye and tissue donation and transplantation. Responsibilities of
team members include but are not limited to:
• Understanding and supporting the mission and goals of the NKF, the
Games and the Team.
• Participating in activities that promote donation and further the goals
of the Games and the Team.
• Attending team meetings and related activities.
• Providing volunteer support for team and NKF events and activities.
• Completing and submitting necessary paperwork in a timely manner.
• Making your own travel and housing arrangements and paying for all
of your own expenses including registration fees, ground
transportation, lodging and meals.
• Referring anyone who requests information about the Transplant
Games and organ, eye and/or tissue donation to
www.transplantgames.org. Potential team members or sponsors
should be referred to the Team Manager or the Team Website
• Participating in the Games events in which they are registered, unless
are medically unable.
• Following all Games rules and policies and holding your fellow team
members accountable to the same.
Code of Conduct & Ethics
It is a responsibility of each team member to behave in a manner
consistent with the ideals and vision of
the Games, as well as one that projects
a positive image on the people and
organizations that participate in the
event. This code provides a set of basic
principles to guide team members
regarding the minimum behavioral and
ethical standards expected. If you need
help understanding this Code, or how it
applies to conduct in any given
situation, you should contact your Team Manager.
The National Kidney Foundation requires your commitment to:
• Meet the minimum eligibility standards to join a team;
• Uphold your role and responsibilities as a team member and hold
other team members accountable to the same;
• Abide by rules of the Games, the Team and the policies outlined in
• Act honestly, ethically and with integrity and proactively promote
honest and ethical behavior among peers in your team environment.
• Act in good faith, without knowingly and/or intentionally
misrepresenting, omitting, or causing others to misrepresent or omit,
any material facts.
• Comply with all local, state, and federal laws and ordinances,
including but not limited to IRS 501(c)3 policies and regulations.
• At team and committee meetings, follow the general rules of meetings,
such as waiting to speak until acknowledged by the Team Manager or
committee Chair, abstaining from personal conversations while others
are talking, raising issues of concern in an open forum and refraining
from monopolizing time;
• Respect members of your team, other teams, spectators, volunteers,
staff and officials.
• Understand and adhere to the rules for any sport in which you
• Act in a sportsmanlike manner consistent with the spirit of fair play and
• Wear designated team apparel at official functions such as the
Opening Ceremony, sporting competitions, media interviews,
speaking engagements and other occasions as directed by your Team
The following behaviors are strictly prohibited:
• Theft, attempted theft, possession of stolen property, conspiracy to
steal or misappropriation of another's property.
• Abusive or disrespectful actions, gestures, and language (includes
verbal, written, e-mail, or telephone abuse) directed at any team
member or Games participant, including Team Manager, athletes,
coaches, officials, volunteers staff and other spectators .
• Any form of discriminatory behavior involving abuse or disparagement
of a person's race, religion, sex, creed, sexual orientation, age,
national origin or disability.
• Verbal, physical or sexual harassment.
• Actual or threatened violence toward any individual or group.
• Conduct endangering the life, safety, health or well-being of oneself or
• Violation of state, federal and local laws.
• The use of the NKF U.S. Transplant Games for private benefit or
personal financial gain.
Disagreements & Conflicts
Dissension amongst team members, if gone unresolved, can undermine
the unity and overall effectiveness of any team. Every attempt should be
made to resolve disagreements and other issues directly with the
individual(s) with whom you have a conflict. If for any reason, you are
unable to resolve the issue, bring the matter to the attention of your Team
Manager. Please keep in mind, that both parties will be given the
opportunity to present their perspectives in order to assess the situation
and help determine the best
In the event that the conflict is with the
Team Manager, the local NKF Division
President /Affiliate CEO or the U.S. Transplant Games at NKF
Headquarters department may be contacted.
Disregard for team policies is an infraction against both your fellow team
members and against those supporting the team. Therefore, individuals
that do not abide by rules of the Games or the policies outlined in this
Handbook will be subject to disciplinary action, which may include but is
not limited to:
• Verbal warning;
• Written warning;
• Suspension from the team and/or team-related activities; and/or
• Discharge from the team.
If you are witness to another team member violating the team Code of
Conduct and Ethics, you are encouraged to complete and submit a Code
of Conduct Complaint form to your Team Manager. Although anonymous
complaints are accepted, they are discouraged. We believe members who
are complained about have a right to know who has made the complaint
and the details of the allegation(s) made against him or her.
It’s important to be informed and we are dedicated to providing you all the
information you need to feel a part of the team, to be a productive team
member and to have a positive Games experience. One or more of the
following communication methods may be utilized by your Team Manager:
• Web sites (Games and Team)
• Team Listserv
• Conference Calls
• Team Meetings
• Social Networking Sites
Remember that communication is a two-way process. Your Team
Manager will make information available. Please be proactive in obtaining
it and putting it to use.
SUPPORTING THE MISSION
No matter what the connection or reason for becoming a proponent of
organ donation, there are many ways to get involved in furthering the
cause and mission, according to your interests, time and talents.
END THE WAIT! “Give Back” Activities
There are many ways to raise donor awareness through organizations like
schools, houses of worship, businesses, community health fairs, civic
groups, clubs, the media and more. Most Give Back activities fall into
• Public Education, like visiting your former high school to conduct a talk
on organ donation and the
importance of becoming an organ
• Constituent Services or
empowerment, like a live Coffee
House Conversations program
• Professional Education, like a
patient-professional symposium to
help improve patient care.
In addition to the numerous individual activities that can be implemented
to activate this “give back” philosophy, each team is asked to coordinate
Give Back projects to benefit the local community. Talk to your Team
Manager about any ideas you may have about mission-focused
education, support and services needed in your area.
Public Speaking/Media Relations
The Games present an excellent opportunity to tell the story of organ, eye
and tissue donation and the miracle of transplantation. The 2008 Games
generated more than 250 million print and
broadcast media impressions and we aim
to have an equally, if not more successful
campaign for 2010.
If you are contacted by the media for
information or an interview, inform your
Team Manager or Team media
representative as soon as possible.
Please also familiarize yourself with the following messages that are
important to include in all public speaking engagements.
• The National Kidney Foundation U.S. Transplant Games™ is an
Olympic-style event for recipients of lifesaving organ transplants,
including kidney, heart, liver, lung, pancreas and bone marrow.
• The Games will be held July 30 – August 4, 2010, in Madison,
• The 2010 Games promises to be the world's largest-ever gathering of
transplant recipients with an anticipated 1,500 athletes representing all
• The Games aim to call attention to the desperate need for more organ
donors in this country while showcasing the success of
• The Games are also a tribute to living and deceased organ and tissue
donors who make transplants possible
• More than 100,000 people are currently awaiting lifesaving transplants
in this country. Nearly 80,000 of those are waiting for kidneys.
• Eighteen people die each day while waiting.
• Signing up to become an organ donor is easy. Just visit us on the web
at www.transplantgames.org to find the online registry for your state,
download a free organ donor card or call the National Kidney
Foundation for more information at 800-622-9010.
• Be sure to discuss your donation decision with your family since family
consent may be necessary at the time of donation
• To learn more about the Games, donation or transplantation, visit
Team Members—People Like Us Advocates
The NKFs People Like Us is the fastest-growing and most influential
advocacy movement for people affected by chronic kidney disease (CKD),
transplant candidates and recipients of all organs, living and potential
donors, donor families and caregivers. As a team member, you are an
advocate for organ donation and we invite you to join other "People Like
Us" advocates and get even more active on issues related to organ
donation and transplantation. One way to do this is by joining "People
Like Us" constituent groups tailored to your needs and interests:
• The National Donor Family Council serves donor families and
works to increase the sensitivity and effectiveness of the organ
• The transAction Council promotes a better quality of life for
transplant recipients by providing support, information and
programs on education, fitness and research.
• The soon to be launched Living Donor Council currently provides
support and educational resources for living donors and potential
Visit www.nkfpeoplelikeus.org to learn more about using your voice and
energy as a strong, effective People Like Us advocate.
Advertising and Publicity Policies
In order to protect the integrity of the
National Kidney Foundation U.S.
Transplant Games™, its official teams
and team members, the following policies
and procedures must be adhered to at all
• Refer to the Games as the National
Kidney Foundation U. S. Transplant Games. (They are cannot legally
be referred to as the Transplant Olympics.)
• The National Kidney Foundation U.S. Transplant Games and/or Team
logos may not be used without prior written permission of the Team
Manager or other authorized representative of the National Kidney
• The official logo of the Games may not be altered in any way.
• Team members may not distribute literature or printed materials of any
kind, sell merchandise, solicit financial contributions, or solicit for any
other cause through team communications, during or on the premises
of team meetings or other team-related activities without the
permission of the Team Manager or other authorized representative of
the National Kidney Foundation.
• Names and contact information of team members shall not be
released and/or used for purposes of transmitting unsolicited
correspondence, including commercial
advertising and promotion under any
circumstances without prior consent.
This policy also prohibits unsolicited bulk
messages, such as chain mail, petitions
for signatures, etc. via e-mail, team
listserv and other communications
systems to fellow team members.
Team Budget & Expenditures
Each Games Team Manager will work with the team to develop a team
budget. Budgeted income shall include proceeds from individual and
team fundraisers, corporate sponsorships and grants, team merchandise
sales and special events. Budgeted Expenditures
are categorized as Team Expenses, Individual Travel Stipends and END
THE WAIT! Give Back Expenses. Team Expenses may include:
• Team Apparel
• Team Gatherings
• Financial Assistance Grants
• Administrative Expenses
• Team Hospitality Suite
• World Games
• Marketing, Advertising and Printing
• Team Fundraising Activities
• Team Manager and Donor Family Liaison Travel Expenses
• Other items or services deemed useful to the Team, funds permitting
Individual Travel Stipends are monetary awards meant to help subsidize
travel expenses related to participating in the Games. Give Back
Expenses consist of expenses associated with conducting or participating
in local activities related to organ donation and transplantation.
Types of Fundraising
Fundraising is an important function of the team. Raising money offsets
expenses related to administering a team, enables more athletes to
compete, creates an opportunity to participate for those who couldn’t
otherwise attend, and supports local organ donation and transplantation-
related activities that benefit the local community.
All athletes are required to raise a minimum of $250. Non-athletes are
not required to but are encouraged to fundraise to help support the team.
Team members (Primary and Support) that raise a minimum $250 will
receive a team uniform, consisting of at least three shirts, one hat, and ten
lapel pins; in addition the team will supply shirts/jerseys or pinnies for
basketball and volleyball team members, if applicable.
There are three different types of
fundraising activities: individual
fundraising, team fundraisers, and
sponsorships or grants.
Individual involves personal
solicitations of pledges and donations,
such as online fundraising pages, face-to-face and independent
fundraisers (yard sales, candy sales, team merchandise sales, etc.)
Team fundraising activities build camaraderie and team spirit, and are
ideal ways to involve team members, families, friends, and the community
at large. This type of fundraiser may include team car washes, charitable
sports or other tournaments and silent auctions. Proceeds of team
fundraising activities will are credited towards the fundraising goals of
all team members.
Sponsorships and Grants
Sponsorships and Grants are generally funds from businesses and/or
grantmaking organizations made my corporations and organizations for
the purposes of cause-related marketing, co-branding, philanthropy,
promotional or other partnerships.
• All funds raised to support the Games will be handled by the Team
Manager, according to NKF policies or as directed by the local NKF
Division or Affiliate. Teams representing Direct Service Areas of the
NKF will have additional coordination support through the NKF
• Fundraising activities must first receive the approval of the Team
Manager before they can occur. Independent or group fundraising
activities not sanctioned by the Team Manager will not be permitted.
• Corporate sponsorship requests must be pre-approved by the Team
Manager to prevent duplication of requests. Team member
endorsement of products is not permitted.
• For donors to qualify for a tax deduction, donation checks must be
made payable to National Kidney Foundation, unless otherwise
directed by the Team Manager, and should include the participant’s
name on the memo line. If a check is made payable to an individual
team member, it does not qualify for a tax deduction.
• As a general rule, money transactions should be routed to the
NKF/team office, including donations, gifts, or payments.
• Team funds may not, under any circumstances, be deposited into
anyone’s personal account or left in someone’s home.
• Team members are responsible for obtaining and retaining for their
records, written confirmation of any funds turned in to the Team
Manager. They should also be sure that the receipt is for the amount
• Primary Team Members will be eligible for travel stipends, which are
intended to aid in covering travel expenses related to attending the
Games. Support Team Members team members will not be eligible for
• All travel stipends must be approved by the Team Manager and NKF
Division President/Affiliate CEO or his/her designated representative.
• In accordance with Internal Revenue Service guidelines, NKF will
report the Travel Stipend for each member on a 1099 tax form.
• Travel Stipends may be subject to federal and state income tax. It is
the responsibility of the Stipend recipient to consult his/her tax advisor
as to whether your award is taxable. Please be sure to retain all
receipts and accurate records of your travel, lodging and meal
expenses related to participation in the Games to demonstrate on the
tax returns, if necessary, that this money was in fact a legitimate
reimbursement of travel expenses and not real income.
• If an individual withdraws from the Team, including transferring to
another Team, or does not attend the Games for any reason, money
that has been raised by him/her will be allocated as deemed
appropriate by the Team Manager.
Financial Assistance grants may be available to Primary Team Members
that are otherwise unable to participate in the Games due to financial
hardship. These grants may only be used for travel, lodging and meals.
Rental car expenses are not included. If travel to the event is by car,
instead of by air, a mileage allowance would be provided.
Team members requesting a grant must
submit an application with documentation of
anticipated expenses (e.g. lodging
reservation confirmation, mileage estimate,
etc.). Note: the actual grant awarded may
not cover the entire cost for the Primary
Team Member’s participation. Contact your
Team Manager for more information. Grant recipients will not be eligible to
receive Travel Stipends.
AT THE GAMES
The Games is the largest gathering of the
transplant community and the experience is
one of solidarity, gratitude, comfort,
fulfillment and celebration. Many Games
attendees even schedule their family
vacations in conjunction with the Games
when they occur every other year.
Come prepared to visit with new and old friends from near and far, to
share your experiences and listen to others, to honor your loved one or a
complete stranger, to be excited about coming in first or last place, to
laugh, cry and cheer…to be inspired! The Games are a ton of fun. And
don’t forget your trading pins!
Team Photo & Check-in Appointment
On site, team photos and attendee check-in are conducted by
appointment. In order to ensure an efficient and timely experience, please
familiarize yourself with the following process:
1. Arrive 15 minutes prior to your appointment time and check in
with your Team Manager.
2. Once your Team Manager verifies that your team is
assembled, Primary Team Members (athletes, living donors
and donor families) will be called into the photo area. All
Support Team Members will proceed to check-in at that time.
3. Primary team members will join the rest of their team at check-
in after the photo has been taken.
4. Once you have checked in, you may visit with sponsors and
other exhibitors in the Game Expo!
If individuals arrive early or late for their team appointments, we will be
happy to serve them on a space-available basis, if possible.
Please take note that transplant recipients, living donors and donor
families participate in the procession during the Opening Ceremony. An
official team uniform may be worn for the Ceremony, as directed by the
Only Primary Team Members will be permitted in the marshalling area. All
other attendees will be directed to spectator seating. Children 13 years
and under may be accompanied by a parent or guardian in the
procession, at the discretion of the Team Manager.
Team Managers attend daily meetings with the Games management staff
to obtain updated information and changes regarding the next day’s
events. Talk to your Team Manager about the best communication
method(s) for your team members to receive these important information
Various awards will be presented; as will the Games highlights video and
the announcement of the dates and location of the next Games. The
Closing Ceremony is immediately followed by a farewell social.
ABOUT THE NATIONAL KIDNEY FOUNDATION
For more information about NKF, visit www.kidney.org.
• The National Kidney Foundation is a 501(c)3 not-for-profit
• NKF is the largest voluntary health agency promoting organ donor
• NKF is a member of Donate Life America, a coalition of organizations
dedicated to promoting organ and tissue donation.
• NKF is a member of the National Health Council (NHC) and is in
compliance with NHC’s Standards of Excellence.
• NKF has earned the Better Business Bureau Wise Giving Alliance
Charity Seal and is a Charity Navigator Four Star Charity.
Some NKF Milestones in Donation and Transplantation
• 1984—National Organ Transplant Act was passed with strong NKF
• 1989 – NKF in collaboration with the American Association of Critical
Care Nurses, developed a continuing education program on death,
dying and organ donation and the care of donor families that has since
trained over 10,000 nurses
• 1990 – NKF organized the first U.S. Transplant Games in Indiana
• 1992 – National Donor Family Council (NDFC) was founded by the
NKF as the home for donor families. (Visit www.donorfamily.org)
• 1992- NKF begins managing Team USA for the World Transplant
• 1995 – Patches of Love, the National Donor Family Quilt was created.
• 1995-- The Federal Government contracted with NKF to implement
the first National Donor Recognition Ceremony and Workshkop; NKF
has worked with the government on every NDRCW since that time.
• 1996 –transAction Council was formed to address the needs of
transplant recipients of all types, as well as those who await a
transplant; Visit www.transplantrecipients.org
• 1997 – National Communication Guidelines, initiated by NKF’s NDFC,
was developed to address the communication systems by
professionals about and between donor families, and transplant
candidates or recipients
• 1997- NKF’s Kidney Early Evaluation Program (KEEP®) was
designed to detect kidney disease at its earliest stage, slowing the
progression of chronic kidney disease and preventing the need for a
transplant (Visit www.kidney.org)
• 1998 – The Opening Ceremony of 1998 Games Organ Donation was
selected for the unveiling of the United States Postal Service Special
Edition Organ Donation Stamp.
• 2000 – “Consensus Statement on the Live Organ Donor” was
published in the Journal of the American Medical Association following
the NKF’s consensus conference on the topic..
• 2002 – “The Non-directed Live-Kidney Donor: Ethical Considerations
and Practice Guidelines," was published in Transplantation magazine
following the NKF consensus conference on the topic.
• 2004 – President Bush signed H.R. 3926, the Organ Donation &
Recovery Improvement Act, on April 5, 2004 (Public Law 108-216).
NKF worked with the sponsors to help craft the final bill; 50 Years of
Transplantation and Tribute to the Pioneers of Transplantation held at
the 2004 U.S. Transplant Games
• 2005 – People Like Us, NKF’s advocacy movement for people
affected by CKD, transplant candidates and recipients, living and
potential donors, donor families and caregivers, is established. Visit
• 2008 – NKF worked to ensure the passage of the Charlie W. Norwood
Living Organ Donation Act (H.R.710 / S.487).
• 2009- NKF launched END THE WAIT! campaign to end the wait for a
kidney transplant in the U.S. Visit www.kidney.org/endthewait for
National Kidney Foundation U.S. Transplant Games™
TEAM MEMBER INFORMATION SHEET
The dates for the next Games are ___July 30-August 4, 2010_________
My Team Manager is ________________________________________
My Team Manager’s Contact Information:
My Registration Fee:
Early Bird $_________ Standard $_________ Late $__________
Preferred Team Hotel(s): ______________________________________
Team Travel Information ______________________________________
Team Fundraising Goal
1. Travel (Coach Air Fare, Bus, etc.) $
2. Accommodations $
3. Meals ($________/day * 5) $
Total Cost per Team Member =$
Individual Fundraising Goal =$
Team check-in appointment time is on ______________ at _________.
There is an ongoing and urgent need to increase the number of
organs available for transplantation in the United States. To
address this complex problem, the National Kidney Foundation
(NKF) has developed a comprehensive action plan to increase the number
of transplants and to END THE WAIT! for a kidney transplant in the U.S.
Although END THE WAIT! is intended to eliminate the wait for a
kidney transplant, many of the recommendations will also have a
positive impact on waiting times for other organs.
By collaborating with many organizations, government agencies
and individuals, NKF’s END THE WAIT! recommendations will:
o Eliminate barriers to successful transplantation
o Institute best practices across the nation
o Improve the transplant system
o Cover the cost of donating an organ
o Reduce regional and ethnic disparities and
o Increase living and deceased donation throughout the
This initiative will end the long wait for a transplant that has
subjected too many patients to deteriorating health, poor quality of
life and even premature death. Our efforts will begin immediately.
Visit www.kidney.org/endthewait to find out what you can do to