Presentation Skills ©RIL


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Presentation Skills ©RIL

  2. 2. PREPARING FOR A PRESENTATION• What are your objectives? Passing on Entertaining the Inspiring the Information OR audience OR audience Simple Approach Logical Well-structured approach Include examples KEY Educate Entertain Explain 2
  3. 3. PRESENTATION MATERIALCollect material fromdifferent sources Use the internet for latest examples Use charts, figures and graphsMake it interesting by bringingnewspaper and magazine articles 3
  4. 4. STRUCTURING YOUR PRESENTATION• Decide on the number of points• Be aware of your audience Tell them what you will tell them Tell them Tell them what you have told them 4
  5. 5. STRUCTURING YOUR PRESENTATION IIBASIC TECHNIQUE Introduction (Opening) Mid Section Do not create information overload (Central themes, ideas) Ending (Conclusion, Recap, Taking questions) Keep to your time limit 5
  6. 6. CUE CARDS Point 1• Make notes on firm paper or index cards• Use keywords and phrases• Number your cards• Don’t parrot-read from them• Use as hints for remembering 6
  7. 7. HUMOUR IN YOUR PRESENTATIONActs as an ice-breakerMakes the audience comfortable and enthusiastic 7
  8. 8. USE OF ANECDOTES• There are two kinds of people, those who do the work and those who take the credit. Try to be in the first group; there is less competition there. INDIRA GANDHI• Many of lifes failures are men who did not realize how close they were to success when they gave up. THOMAS EDISON 8
  9. 9. USING VISUAL AIDS• Computer / Overhead Projector• Have your students make them for you• Bright and colorful diagrams, pies, graphs etc.• Use cartoons to make serious points lighter• Blackboard Handouts• Charts 9
  10. 10. USING VISUAL AIDS II• Always rehearse your presentation using your chosen VA• Pause when you ask audience to look at visual aids• Make appropriate VA for large or small audience• Let them read on their own 10
  11. 11. HANDLING THE AUDIENCE TO YOUR ADVANTAGE• Involve them by asking regular questions• Judging the mood by their reactions• Adapt accordingly• Leg movements• Look for signals• Use your ears• Facial Signs• Posture 11
  12. 12. MOODS OF THE AUDIENCE 12 12
  13. 13. BODY LANGUAGE• Keep open posture• Avoid crossing arms• Keep your body relaxed = Confidence• Body Language = 55% of Communication• Use open hand gestures to emphasize points• Use Body Language to reinforce your message• Don’t create barrier between you and audience• Pause briefly each time you make an important point 13 13
  14. 14. APPEARANCE• Tidy hair• Be well-groomed and neat• Don’t wear anything that distracts audience• Unkempt implies unpreparedness• Friendly yet professional• Hands out of pocket 14
  15. 15. VOICE MODULATION• Vary your pitch• Pause for effect• Do not go on and on…..• Do not put on an accent• Speak clearly and distinctly• Always breathe well to relax• Stress on certain words for points that are important 15
  16. 16. EYE CONTACT• A powerful tool of intimacy• Establishes positive bond with audience• Spread your gaze across the entire audience• Do not neglect anyone who is neutral or negative• Front rows Back rows Far sides 16
  17. 17. AVOIDING BAD HABITS “You Know”• Slouching• Fiddling with your hair• Avoid distracting gestures• Don’t look only at your notes “….I mean…”• Unnecessary body movement• Avoid unnecessary repetition of phrases• Standing with your back to the audience• Don’t gesture too much = Distraction 17
  18. 18. HANDLING QUESTIONS SMARTLY Questions:• Device to build your image of a fair and effective and knowledgeable speaker• First Step: Deliver a well-prepared presentation• Stay calm, whatever the tone or intention of questioner• Do not be defensive or negative• Answer loudly, clearly and precisely• Add extra information, if necessary• Finish confidently, encourage questions 18
  19. 19. HANDLING QUESTIONS SMARTLY II• Make clear that you will answer only one question at a time• Divert hostile questions back to questioner or audience• Encourage a questioner who is shy or nervous• Stay in control 19
  20. 20. HANDLING QUESTIONS SMARTLY III• Address the whole audience, not only the questioner• Prepare a few answers in advance to questions which can be raised• All questions must be answered with respect and courtesy• Be honest, if you do not know the answer 20
  21. 21. PUT YOURSELF IN THE SHOES OF THE AUDIENCE • Make the class an  interaction groundWhat do they want?  not a monologue • Encourage sound ideas• Celebrate Knowledge and Exchange• Win over the audience 21
  22. 22. QUESTIONS ? 22