1. What's Changed With
SharePoint In The Past
Few Years & Why It
Matters
WEBINAR
July 20, 2017
SPONSORED BY:

2. RICHARD
HARBRIDGE
My twitter is @RHarbridge, I’m super friendly & I am proud to work at 2toLead.
CTO & MVP | SPEAKER & AUTHOR

3. DIGITAL WORKPLACE
STRATEGY…
Great, we know who you are Richard, but what do you do on a daily basis?
- Intranets?
- Extranets?
- Departmental Portals?
- Project Sites & Team Sites?
- Enterprise Social Networks?
- Document Management?
- Records Management?
- Process Improvement?
- Centers Of Excellence &
Technology Adoption?
- And much more….

4. RICHARD
HARBRIDGE
My twitter is @RHarbridge, I’m super friendly & I am proud to work at 2toLead.
CTO & MVP | SPEAKER & AUTHOR

5. ARE YOU READY
FOR TODAY’S
DEMANDS?
We want to tackle and be ready for tomorrow’s demands, but we are struggling
with the demands of today. How did we get here and where are we going?

6. INTEGRATION
What’s Changed In Our Industry In The Past Few Years?

7. Build Business
Case
Secure Budget
(On Promise Of
Value)
Analyze Systems,
Needs &
Approach
Design Optimal
Solution
Build Solution
Test Solution (QA
& Then
Production)
Document
Deployment
Deploy Solution
(QA & Then
Production)
Deliver Value
Get Feedback
(Often As A
Separate Motion)
TIME TO VALUE FOR INTEGRATION…
When people want to see information in one place we would build, buy
and implement solutions. IT leads this and the approach takes time.

8. TIME TO VALUE FOR INTEGRATION…
We optimize for MVP and iterative improvement today.
Accelerating IT’s ability to integrate faster and deliver value sooner.
Secure Budget
(On Promise Of
Immediate Value)
Build Business
Case
Analyze & Design
For Priority Needs
Build MVP Or Iterate
Solution
Test & Deploy
Solution (Often
Direct To
Production)
Secure Budget (On
Realization Of Value
& Feedback)

9. Arguably this is made much better by improvements in development
patterns, as well as a reduction in complexity of deployment/risks.
TIME TO VALUE FOR INTEGRATION…

10. TIME TO VALUE FOR INTEGRATION…
Our traditional waterfall model, and model where we build based on
server model development takes longer and doesn’t maximize IT effect.
Full Trust
Code
Web
Parts
Features
Event
Receivers

11. TIME TO VALUE FOR INTEGRATION…
The new model accelerates development considerably as we can deliver
more tailored value faster, and often avoid server side delays or complexity.
Client Side
Web Parts
Cloud
Services

12. Now it doesn’t just need to be IT who is meeting integration needs. O365
Connectors, Flow, Team Tabs, 3rd Party solutions, all accelerate time to val.
TIME TO VALUE FOR INTEGRATION…

13. Microsoft Flow allows organizations and individuals to automate workflows that
integrate with existing SaaS services and business apps that users rely on today.
TIME TO VALUE FOR INTEGRATION…

14. Now it doesn’t just need to be IT who is meeting integration needs.
TIME TO VALUE FOR INTEGRATION…

15. FORMS & PROCESS
What’s Changed In Our Industry In The Past Few Years?

16. FORMS & PROCESSES…
We may have built forms in previous tools but they were not mobile enabled
and are often challenging to update or improve.
No new versions.
Supported to 2026.

17. FORMS & PROCESSES…
We are working to begin modernizing many of our custom applications, forms
and solutions so that they are mobile enabled, available where users are, etc.
2. They are easy to share.
1. PowerApps are “easy” and
intuitive to build. Point to the
data you want and create.
3. Users can build an app from
templates.
4. They are “mobile first” forms
that support multiple data sources
beyond SharePoint.

18. PowerApps that solve business challenges are added directly into SharePoint.
Better experiences for common flow activities like approvals are leveraged.
FORMS & PROCESSES…
Teams

19. DISCUSSIONS &
CHATS
What’s Changed In Our Industry In The Past Few Years?

20. DISCUSSIONS & CHATS…
We might do bulk IM messages, reply all emails, or if you are lucky you might
have some discussion boards.

21. Today we have a better set of IM and ad-hoc discussion tools, orgs are using
Office 365 Groups and Yammer to improve distribution lists and discussion boards.
DISCUSSIONS & CHATS…

22. Microsoft Teams provides a way to work in a team focused hub that is persistent.
Teams integrates with the other convo tools while improving on the experience.
DISCUSSIONS & CHATS…
Teams

23. ACCESS & CONTROL
What’s Changed In Our Industry In The Past Few Years?

24. MANAGING ACCESS & CONTROL…
While core documents are managed and controlled many other places
like team or departmental collaboration suffer from permission challenges.

25. MANAGING ACCESS & CONTROL…
We use dynamic groups with membership defined as a rule, rather
than as a static list of members. We expire groups (if need not attested).
Expiring Groups
Admins set a duration after
creation when group owners
need to attest the continuing
need for their group. Else it’s
deleted.
One Identity
Azure Active Directory (AAD) is
the master for group identity
and membership across Office
365 (Exchange, SharePoint,
Yammer, Teams, Planner, Power
BI, etc.)

26. MANAGING ACCESS & CONTROL…
Throughout the Office 365 experience for SharePoint or OneDrive content
access control is readily available and easy to understand as an end user.

27. MANAGING ACCESS & CONTROL…
Make it easy to manage access and ensure the wrong kind of sharing
doesn’t take place – whether internal or external.

28. Better site management at a service level makes this easier to target and notify
owners based on site activity, classifications, sharing status or more.
MANAGING ACCESS & CONTROL…

29. EXTERNAL
COLLABORATION
What’s Changed In Our Industry In The Past Few Years?

30. EXTERNAL COLLABORATION…
External access may have involved significant effort for onboarding, user
management, access control, and we had unsanctioned tools popping up.

31. EXTERNAL COLLABORATION…
We have an effective SharePoint Extranet strategy with many sites
while also providing lower friction options for specific users if needed.

32. 1. Notifications To Track Access
2. They Can See All Files In One Place
3. Per Group – Sharing Controls…
4. Much More!
EXTERNAL COLLABORATION…
There is a lot of additional control, extensibility, and more options coming
to Office 365 and Azure that enrich the external collaboration story.

33. WORK MANAGEMENT
What’s Changed In Our Industry In The Past Few Years?

34. WORK MANAGEMENT…
We have had the need to manage tasks for ages, the issues we thought were
aggregating tasks and making it easier to manage them. Turns out the biggest
gap was actually collaborating on tasks (not working on your own).

35. WORK MANAGEMENT…
Now we have a modern task management experience focused on
easier collaborative task management.

36. Significant enhancements are coming for Planner such as templating,
integrating it with To-Do, and Project Online over time.
WORK MANAGEMENT…

37. INTRANETS
What’s Changed In Our Industry In The Past Few Years?

38. INTRANETS…
While mega menus and other innovations were implemented navigation was
always structure based, or managed. With special directory style pages.

39. While structured and managed navigation is still valid in today’s world it is also
important to improve navigation with powerful capabilities like search.
INTRANETS…

40. Office 365’s SharePoint home is now a more modern site directory experience.
New features like activity roll ups, and quick follow/share options are the start.
INTRANETS…

41. When designing news, leadership or even events pages we can take advantage
of new and improved authoring experiences. Team news can be complimentary.
INTRANETS…

42. Targeted embedding of Yammer or your enterprise social platform in key parts
of the Intranet, and digital workplace are provided by your org and MSFT.
INTRANETS…

43. Your Intranet is responsive by design, but you could also enable better site
experiences on mobile devices. Extending team or departmental news reach.
INTRANETS…

44. INTRANETS…
Fast and improved news authoring will build on what is already available.
Microsoft will provide new client side web parts like hero, news, and events.

45. INTRANETS…
Capabilities like bookmarking, notifications, and more help you not only
stay up to date, but follow up when a better time is available.

46. PROFILES & EXPERTISE
What’s Changed In Our Industry In The Past Few Years?

47. PROFILES & EXPERTISE…
Typically we would customize profiles to try and make them even more
useful. OOTB was basic, the main issue was people not filling them out.

48. PROFILES & EXPERTISE…
Instead of custom profiles we now have rich profiles where new
functionality is continually added. About more than just the user details.

49. PROFILES & EXPERTISE…
Profiles are embedded in more places. Instead of just a contact they now
surface activity of that user (recent documents today, more in the future).

50. PROFILES & EXPERTISE…
Tools already monitor your directory for information that is missing,
incorrect or out-of-date. Pro-actively reaching out to users.

51. PROFILES & EXPERTISE…
…Don’t forget that there are more improvements coming from strategic
investments like Microsoft’s in LinkedIn that can improve the expertise story.

52. ANALYTICS
What’s Changed In Our Industry In The Past Few Years?

53. We have had analytics, but only administrators or really advanced users could
get them, and even then the format and usability was low.
ANALYTICS…

54. Analytics are now integrated into key experiences to help users improve,
understand, and take action. They are brought to the surface.
ANALYTICS…

55. Organizations and leaders are piloting and exploring merging models of individual
productivity analytics and organizational analytics that are very rich today (E5).
ANALYTICS…

56. Far more is tracked today than ever before, and better reporting is continually
being made available to help make sense of all this data.
ANALYTICS…

57. ANALYTICS…
The trend for surfacing more actionable analytics to teams, and users
will continue.

58. What if we look at our own organizations technology radar?
Inspired by StepTwo’s Digital Workplace Radar
Landed (Now to 6 Months)
Circling (6-24 Months+)
In Flight (Future)
WHAT DOES YOUR TECHNOLOGY
RADAR LOOK LIKE?

59. Getting AD
Integrated
Exchange Migration
Outlook & Office
Migration (Pro Plus)
Skype For
Business
Intranet
Social
(Yammer)
Extranet
OneDrive For
Business
SharePoint For Document
Management
Team Site
Deployment
Every organization’s journey is a little different, but often follow a similar
path to getting more out of Office 365. What do you need to plan for?
Mandatory
Popular
Situational
Strategic Few
Trust The
Cloud
WHAT DOES YOUR TECHNOLOGY
RADAR LOOK LIKE?
MSFT Stream
(Video)

60. Thank You!
ILTA’samazingteamformakingthispossible.
100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge
300+PagesOfWhitepapersAt.. 2toLead.com/Whitepapers
WhenToUseWhat.com Office365Intranets.com
Office365Metrics.com Office365Campaigns.com
Office365Extranets.com Office365Resources.com
Message Me On LinkedIn or Email Richard@2toLead.com
CTO & MVP | SPEAKER & AUTHOR | SUPER FRIENDLY
Twitter: @RHarbridge. More to come on our blog at http://2toLead.com.