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SPTechCon Boston 2012 - Future-Proofing Your SharePoint Strategy

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SPTechCon Boston 2012 - Future-Proofing Your SharePoint Strategy

  1. 1. SPTechCon The SharePoint Technology ConferenceFuture-Proofing YourSharePoint Strategy Presented By: Richard Harbridge #SPTechCon @RHarbridge SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  2. 2. SPTechCon The SharePoint Technology Conference Who am I? Boston Washington SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  3. 3. SPTechCon SPTechCon The SharePoint The SharePoint Technology Conference Technology Conference SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  4. 4. SPTechCon The SharePoint Technology Conference SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  5. 5. SPTechCon The SharePoint Technology Conference SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  6. 6. SPTechCon The SharePoint Technology Conference Why Does Future-Proofing Matter? SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  7. 7. If You Aren’t Working Toward The Future You Will Fall Behind#SPTechCon @RHarbridge
  8. 8. SPTechCon The SharePoint Technology Conference How Do You Future-Proof A SharePoint Strategy? SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  9. 9. What Is The Secret To A Good Strategy? What are our winning conditions for SharePoint? What are our objectives for SharePoint?#SPTechCon @RHarbridge
  10. 10. SPTechCon The SharePoint Technology Conference Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…  Achieve Shared Understanding Of Objectives  Remaining Focused On Achieving Objectives  Plan For SharePoint Challenges And Risks SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  11. 11. SPTechCon The SharePoint Technology Conference Why Am I Here Today? SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  12. 12. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  13. 13. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  14. 14. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  15. 15. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  16. 16. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  17. 17. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  18. 18. Have You Seen The New DirectTV Commercials?#SPTechCon @RHarbridge
  19. 19. When You Implement SharePoint Without A Strategy… Hi!#SPTechCon @RHarbridge
  20. 20. You Might Assume SharePoint Does Everything… Can SharePoint ___? Yes!#SPTechCon @RHarbridge
  21. 21. And That SharePoint Is The Perfect Fit!#SPTechCon @RHarbridge
  22. 22. And So… You Install SharePoint On A Single Server.#SPTechCon @RHarbridge
  23. 23. You Start Climbing Up To Success!#SPTechCon @RHarbridge
  24. 24. Things Started Out Simple#SPTechCon @RHarbridge Visual Concept By Virgil Carroll
  25. 25. Then It Grew#SPTechCon @RHarbridge Visual Concept By Virgil Carroll
  26. 26. Then It Got Totally Out Of Control!!#SPTechCon @RHarbridge Visual Concept By Virgil Carroll
  27. 27. Decision Makers Can No Longer Agree… We need a records Not as much as a kitten management solution! picture rotator!#SPTechCon @RHarbridge
  28. 28. The CFO Watches Costs IncreaseActually that Easy! Just needrequires a third to customizeparty product.. one thing… That requires enterprise CALs…#SPTechCon @RHarbridge
  29. 29. IT Services Can’t Support The Flood Of New Requests#SPTechCon @RHarbridge
  30. 30. And People Are Having More Trouble Finding What They Need#SPTechCon @RHarbridge
  31. 31. As A Result You Are No Longer Climbing Towards Success…#SPTechCon @RHarbridge
  32. 32. Don’t let this be you.#SPTechCon @RHarbridge
  33. 33. Don’t implement SharePoint without a good Strategy.#SPTechCon @RHarbridge
  34. 34. SPTechCon The SharePoint Technology Conference Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  35. 35. SPTechCon The SharePoint Technology Conference 1. Shared Understanding Of Objectives SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  36. 36. The Destination Matters Abundance Of Helpful Data 4 What If We Haven’t 1. Area Map 2. Our Direction 3 Identified Our 3. Our Route 4. Points Of Interest 1 Destination/Goal? 2 5 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 6 7 8 9 9. Current Speed/Limit 10. Current Road 10#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  37. 37. Identifying Our Objectives#SPTechCon @RHarbridge
  38. 38. Abstract Objectives (Platitudes) These are not good objectives!#SPTechCon @RHarbridge
  39. 39. #SPTechCon @RHarbridge
  40. 40. #SPTechCon @RHarbridge
  41. 41. #SPTechCon @RHarbridge
  42. 42. We would like to automate and improve our ‘paper based’ ‘legal’ ‘contract mngmt’’ ‘contract rview’ processes. Specifically we would like to ‘imprv request#SPTechCon @RHarbridge rspnse time’ by…
  43. 43. Prioritizing Objectives Requires Understanding Value And Difficulty#SPTechCon @RHarbridge
  44. 44. The Simplest Prioritization Formula Ever… Estimated Value Estimated Difficulty#SPTechCon @RHarbridge
  45. 45. Prioritization Example  I have a difficult solution. It’s an 8 in difficulty (out of 10).  I have an easy solution. It’s a 2 in difficulty (out of 10).  The expected value of the difficult solution is 4 (out of 10).  The expected value of the easy solution is 6 (out of 10). Estimated Value Estimated Difficulty#SPTechCon @RHarbridge
  46. 46. Prioritize and Plan S.M.A.R.T. Objectives#SPTechCon @RHarbridge
  47. 47. Ensure everyone understands the objectives.#SPTechCon @RHarbridge
  48. 48. SPTechCon The SharePoint Technology Conference Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  49. 49. SPTechCon The SharePoint Technology Conference 2. Remain Focused On Achieving Objectives SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  50. 50. Implemented Legal ImplementedSolution! Contracts SharePoint! Have we achieved our objective?#SPTechCon @RHarbridge
  51. 51. A Lesson Courtesy Of The Mars Rover Primary among the missions scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.#SPTechCon @RHarbridge
  52. 52. Have We Achieved Our Goal?#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  53. 53. Have We Achieved Our Goal?#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  54. 54. Have We Achieved Our Goal?#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  55. 55. Have We Achieved Our Goal?#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  56. 56. Have We Achieved Our Goal?#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  57. 57. Launch Minded People Think… Don’t blow up! Pre Launch Launch#SPTechCon @RHarbridge
  58. 58. Don’t let this be you.#SPTechCon @RHarbridge
  59. 59. Post Launch People Think… Have weWhat are our succeeded in Don’t blow up! gainingobjectives? adoption? Pre Launch Flight Landing Launch What feedback Have we achieved are we getting? our objectives? How will we achieve them? How should we adjust our#SPTechCon @RHarbridge trajectory?
  60. 60. Be this kind of person.#SPTechCon @RHarbridge
  61. 61. Back to our friend the Mars Rover…#SPTechCon @RHarbridge
  62. 62. Have We Achieved Our Goal? Achieved Primary Objective#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  63. 63. How Important Was Launch? Launch How many people understood how much was involved in planning for launch? Post Launch How many people understood how much was involved after launch?#SPTechCon @RHarbridgeConcept Courtesy of Andrew Jolly
  64. 64. Don’t be the person who understands how to get to a successful launch.#SPTechCon @RHarbridge
  65. 65. Be the person who understands how to get to a successful landing (again and again).#SPTechCon @RHarbridge
  66. 66. SPTechCon The SharePoint Technology Conference Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  67. 67. SPTechCon The SharePoint Technology Conference 3. Plan For SharePoint Challenges And Risks SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  68. 68. SPTechCon Strategy Is A Plan Of Action The SharePoint Technology Conference Designed To Achieve Objectives A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D. SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  69. 69. SPTechCon Future-Proof Strategies Prepare The SharePoint Technology Conference For Challenges And Risks SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  70. 70. You Need A Comprehensive Strategy.#SPTechCon @RHarbridge
  71. 71. Do you have a Business Strategy?#SPTechCon @RHarbridge
  72. 72. Do you have a Technology Strategy?#SPTechCon @RHarbridge
  73. 73. Do you have a Document Management Strategy? • Identified & Nominated Stakeholders • Document Inventory • Document Lifecycle • Document Organization & Metadata • Document Workflows#SPTechCon @RHarbridge
  74. 74. Do you have a Cost Management Strategy?Visible Costs Software LicensesHidden Costs Implementation Hardware Customization IT Personnel Maintenance Training#SPTechCon @RHarbridge
  75. 75. Do you have a Governance Strategy? SharePoint SharePoint Governance Standards#SPTechCon @RHarbridge Documents Online
  76. 76. Do you have a Business Process Strategy?#SPTechCon @RHarbridge
  77. 77. Do you have an Infrastructure Strategy? Do You Have Documentation For Deviating From Default Settings?#SPTechCon @RHarbridge
  78. 78. Do you have a Backup and Recovery Strategy?#SPTechCon @RHarbridge
  79. 79. Do you have a Performance Strategy? If we can save 2 seconds of loading time does it matter? Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).#SPTechCon @RHarbridge
  80. 80. Do you have a Support Strategy? SharePoint Standards Online#SPTechCon @RHarbridge
  81. 81. Do you have a Development Strategy? Customizations Ahead#SPTechCon @RHarbridge
  82. 82. Do you have an Integration Strategy? When I Say “SharePoint Integration” You Probably Think Of This...#SPTechCon @RHarbridge
  83. 83. Do you have an Adoption Strategy? Adoption Activities#SPTechCon @RHarbridge Listing
  84. 84. Do you have a Usability Strategy? Consistency Across User Environments Modify Provisioned Site (or Templates) Based on Need#SPTechCon @RHarbridge
  85. 85. Do you have a Staffing Strategy? Building A SharePoint#SPTechCon @RHarbridge Team
  86. 86. Do you have a Mobile Strategy?#SPTechCon @RHarbridge
  87. 87. Do you have a Search Strategy?#SPTechCon @RHarbridge
  88. 88. Do you have a Social Strategy? Eight Key Considerations#SPTechCon @RHarbridge
  89. 89. Do you have a Cloud Strategy? 70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Ev aluating-Cloud-Providers-Tools-and-Questions.aspx#SPTechCon @RHarbridge
  90. 90. Some Strategies Are Dependent On The Workloads You Use SharePoint For…#SPTechCon @RHarbridge
  91. 91. Do you have a SEO Strategy?#SPTechCon @RHarbridge
  92. 92. You Need A Comprehensive Strategy.#SPTechCon @RHarbridge
  93. 93. It’s a lot to think about. Think about it.#SPTechCon @RHarbridge
  94. 94. SPTechCon The SharePoint Technology Conference Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives Objectives 2. Remaining Focused On Achieving Objectives Objectives 3. Plan For SharePoint Challenges And Risks SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  95. 95. SPTechCon The SharePoint Technology Conference Why Are We Here Today? Do Over SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference
  96. 96. Remember What Happened Without A Strategy? Let’s Try That Again With A Strategy#SPTechCon @RHarbridge
  97. 97. When You Implement SharePoint With A Good Strategy… Hi Again!#SPTechCon @RHarbridge
  98. 98. You Have Prioritized S.M.A.R.T. Objectives#SPTechCon @RHarbridge
  99. 99. SharePoint Is Part Of Your Overall Enterprise Technology Plan#SPTechCon @RHarbridge
  100. 100. You Are Climbing Your Way To Your Objectives! Destination 300 meters ahead…#SPTechCon @RHarbridge
  101. 101. You Are Focusing On What’s Next! Launch Post Launch Destination 300 meters ahead…#SPTechCon @RHarbridge
  102. 102. You Plan For The Challenges/Risks In Your Way. Richard’s AWESOME PowerPoint SlideDeck#SPTechCon @RHarbridge
  103. 103. And As A Result?#SPTechCon @RHarbridge
  104. 104. Decision Makers Have Enough Information#SPTechCon @RHarbridge
  105. 105. The CFO Succeeds In Reducing Costs.#SPTechCon @RHarbridge
  106. 106. IT Services Can Support New Requests#SPTechCon @RHarbridge
  107. 107. And People Are Actually Finding What They Need#SPTechCon @RHarbridge
  108. 108. You Go Home Feeling Awesome.#SPTechCon @RHarbridge
  109. 109. Be the person with a good SharePoint strategy.#SPTechCon @RHarbridge
  110. 110. SPTechCon The SharePoint Technology ConferenceThank YouOrganizers, Sponsors and You for Making this Possible.Questions? Ideas? Feedback? Contact me: Twitter: @RHarbridge Blog: http://www.RHarbridge.com Email: Richard@RHarbridge.com Resources: 700+ SharePoint IA Slides at.. PracticalIntranet.com 130+ SharePoint Standards at.. SPStandards.com 15 Pages of Important Questions at.. SharePointDiagnostics.com SPTechCon The SharePoint#SPTechCon @RHarbridge Technology Conference

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