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SPSToronto - Future-Proofing Your SharePoint Strategy

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SPSToronto - Future-Proofing Your SharePoint Strategy

  1. 1. Future-Proofing YourSharePoint Strategy Presented By: Richard Harbridge #SPSToronto @RHarbridge#SPSToronto @RHarbridge
  2. 2. Who am I? Boston Washington#SPSToronto @RHarbridge
  3. 3. SPTechCon The SharePoint Technology Conference#SPSToronto @RHarbridge
  4. 4. SponsorsEnterprise Standard#SPSToronto @RHarbridge
  5. 5. #SPSToronto @RHarbridge
  6. 6. #SPSToronto @RHarbridge
  7. 7. Why Does Future-Proofing Matter?#SPSToronto @RHarbridge
  8. 8. If You Aren’t Working Toward The Future You Will Fall Behind#SPSToronto @RHarbridge
  9. 9. How Do You Future-Proof A SharePoint Strategy?#SPSToronto @RHarbridge
  10. 10. What Is The Secret To A Good Strategy? What are our winning conditions for SharePoint? What are our objectives for SharePoint?#SPSToronto @RHarbridge
  11. 11. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…  Achieve Shared Understanding Of Objectives  Remaining Focused On Achieving Objectives  Plan For SharePoint Challenges And Risks#SPSToronto @RHarbridge
  12. 12. Why Am I Here Today?#SPSToronto @RHarbridge
  13. 13. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  14. 14. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  15. 15. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  16. 16. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  17. 17. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  18. 18. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  19. 19. Have You Seen The New DirectTV Commercials?#SPSToronto @RHarbridge
  20. 20. When You Implement SharePoint Without A Strategy… Hi!#SPSToronto @RHarbridge
  21. 21. You Might Assume SharePoint Does Everything… Can SharePoint ___? Yes!#SPSToronto @RHarbridge
  22. 22. And That SharePoint Is The Perfect Fit!#SPSToronto @RHarbridge
  23. 23. And So… You Install SharePoint On A Single Server.#SPSToronto @RHarbridge
  24. 24. You Start Climbing Up To Success!#SPSToronto @RHarbridge
  25. 25. Things Started Out Simple#SPSToronto @RHarbridge Visual Concept By Virgil Carroll
  26. 26. Then It Grew#SPSToronto @RHarbridge Visual Concept By Virgil Carroll
  27. 27. Then It Got Totally Out Of Control!!#SPSToronto @RHarbridge Visual Concept By Virgil Carroll
  28. 28. Decision Makers Can No Longer Agree… We need a records Not as much as a kitten management solution! picture rotator!#SPSToronto @RHarbridge
  29. 29. The CFO Watches Costs IncreaseActually that Easy! Just needrequires a third to customizeparty product.. one thing… That requires enterprise CALs…#SPSToronto @RHarbridge
  30. 30. IT Services Can’t Support The Flood Of New Requests#SPSToronto @RHarbridge
  31. 31. And People Are Having More Trouble Finding What They Need#SPSToronto @RHarbridge
  32. 32. As A Result You Are No Longer Climbing Towards Success…#SPSToronto @RHarbridge
  33. 33. Don’t let this be you.#SPSToronto @RHarbridge
  34. 34. Don’t implement SharePoint without a good Strategy.#SPSToronto @RHarbridge
  35. 35. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives#SPSToronto @RHarbridge
  36. 36. 1. Shared Understanding Of Objectives#SPSToronto @RHarbridge
  37. 37. The Destination Matters Abundance Of Helpful Data 4 What If We Haven’t 1. Area Map 2. Our Direction 3 Identified Our 3. Our Route 4. Points Of Interest 1 Destination/Goal? 2 5 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 6 7 8 9 9. Current Speed/Limit 10. Current Road 10#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  38. 38. Identifying Our Objectives#SPSToronto @RHarbridge
  39. 39. Abstract Objectives (Platitudes) These are not good objectives!#SPSToronto @RHarbridge
  40. 40. In Canada we learn this right after hockey appreciation in grade school.#SPSToronto @RHarbridge
  41. 41. #SPSToronto @RHarbridge
  42. 42. #SPSToronto @RHarbridge
  43. 43. We would like to automate and improve our ‘paper based’ ‘legal’ ‘contract mngmt’’ ‘contract rview’ processes. Specifically we would like to ‘imprv request#SPSToronto @RHarbridge rspnse time’ by…
  44. 44. Prioritizing Objectives Requires Understanding Value And Difficulty#SPSToronto @RHarbridge
  45. 45. The Simplest Prioritization Formula Ever… Estimated Value Estimated Difficulty#SPSToronto @RHarbridge
  46. 46. Prioritization Example  I have a difficult solution. It’s an 8 in difficulty (out of 10).  I have an easy solution. It’s a 2 in difficulty (out of 10).  The expected value of the difficult solution is 4 (out of 10).  The expected value of the easy solution is 6 (out of 10). Estimated Value Estimated Difficulty#SPSToronto @RHarbridge
  47. 47. Prioritize and Plan S.M.A.R.T. Objectives#SPSToronto @RHarbridge
  48. 48. Ensure everyone understands the objectives.#SPSToronto @RHarbridge
  49. 49. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives#SPSToronto @RHarbridge
  50. 50. 2. Remain Focused On Achieving Objectives#SPSToronto @RHarbridge
  51. 51. Implemented Legal ImplementedSolution! Contracts SharePoint! Have we achieved our objective?#SPSToronto @RHarbridge
  52. 52. A Lesson Courtesy Of The Mars Rover Primary among the missions scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.#SPSToronto @RHarbridge
  53. 53. Have We Achieved Our Goal?#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  54. 54. Have We Achieved Our Goal?#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  55. 55. Have We Achieved Our Goal?#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  56. 56. Have We Achieved Our Goal?#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  57. 57. Have We Achieved Our Goal?#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  58. 58. Launch Minded People Think… Don’t blow up! Pre Launch Launch#SPSToronto @RHarbridge
  59. 59. Don’t let this be you.#SPSToronto @RHarbridge
  60. 60. Post Launch People Think… Have weWhat are our succeeded in Don’t blow up! gainingobjectives? adoption? Pre Launch Flight Landing Launch What feedback Have we achieved are we getting? our objectives? How will we achieve them? How should we adjust our#SPSToronto @RHarbridge trajectory?
  61. 61. Be this kind of person.#SPSToronto @RHarbridge
  62. 62. Back to our friend the Mars Rover…#SPSToronto @RHarbridge
  63. 63. Have We Achieved Our Goal? Achieved Primary Objective#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  64. 64. How Important Was Launch? Launch How many people understood how much was involved in planning for launch? Post Launch How many people understood how much was involved after launch?#SPSToronto @RHarbridgeConcept Courtesy of Andrew Jolly
  65. 65. Don’t be the person who understands how to get to a successful launch.#SPSToronto @RHarbridge
  66. 66. Be the person who understands how to get to a successful landing (again and again).#SPSToronto @RHarbridge
  67. 67. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks#SPSToronto @RHarbridge
  68. 68. 3. Plan For SharePoint Challenges And Risks#SPSToronto @RHarbridge
  69. 69. Strategy Is A Plan Of Action Designed To Achieve Objectives A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D.#SPSToronto @RHarbridge
  70. 70. Future-Proof Strategies Prepare For Challenges And Risks#SPSToronto @RHarbridge
  71. 71. You Need A Comprehensive Strategy.#SPSToronto @RHarbridge
  72. 72. Do you have a Business Strategy?#SPSToronto @RHarbridge
  73. 73. Do you have a Technology Strategy?#SPSToronto @RHarbridge
  74. 74. Do you have a Document Management Strategy? • Identified & Nominated Stakeholders • Document Inventory • Document Lifecycle • Document Organization & Metadata • Document Workflows#SPSToronto @RHarbridge
  75. 75. Do you have a Cost Management Strategy?Visible Costs Software LicensesHidden Costs Implementation Hardware Customization IT Personnel Maintenance Training#SPSToronto @RHarbridge
  76. 76. Do you have a Governance Strategy? SharePoint SharePoint Governance Standards#SPSToronto @RHarbridge Documents Online
  77. 77. Do you have a Business Process Strategy?#SPSToronto @RHarbridge
  78. 78. Do you have an Infrastructure Strategy? Do You Have Documentation For Deviating From Default Settings?#SPSToronto @RHarbridge
  79. 79. Do you have a Backup and Recovery Strategy?#SPSToronto @RHarbridge
  80. 80. Do you have a Performance Strategy? If we can save 2 seconds of loading time does it matter? Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).#SPSToronto @RHarbridge
  81. 81. Do you have a Support Strategy? SharePoint Standards Online#SPSToronto @RHarbridge
  82. 82. Do you have a Taxonomy Strategy?#SPSToronto @RHarbridge
  83. 83. Do you have a Security Strategy? OR#SPSToronto @RHarbridge
  84. 84. Do you have a Development Strategy? Customizations Ahead#SPSToronto @RHarbridge
  85. 85. Do you have an Integration Strategy? When I Say “SharePoint Integration” You Probably Think Of This...#SPSToronto @RHarbridge
  86. 86. Do you have an Adoption Strategy? Adoption Activities#SPSToronto @RHarbridge Listing
  87. 87. Do you have a Usability Strategy? Consistency Across User Environments Modify Provisioned Site (or Templates) Based on Need#SPSToronto @RHarbridge
  88. 88. Do you have a Staffing Strategy? Building A SharePoint#SPSToronto @RHarbridge Team
  89. 89. Do you have a Mobile Strategy?#SPSToronto @RHarbridge
  90. 90. Do you have a Search Strategy?#SPSToronto @RHarbridge
  91. 91. Do you have a Social Strategy? Eight Key Considerations#SPSToronto @RHarbridge
  92. 92. Do you have a Cloud Strategy? 70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Ev aluating-Cloud-Providers-Tools-and-Questions.aspx#SPSToronto @RHarbridge
  93. 93. Some Strategies Are Dependent On The Workloads You Use SharePoint For…#SPSToronto @RHarbridge
  94. 94. Do you have a SEO Strategy?#SPSToronto @RHarbridge
  95. 95. You Need A Comprehensive Strategy.#SPSToronto @RHarbridge
  96. 96. It’s a lot to think about. Think about it.#SPSToronto @RHarbridge
  97. 97. Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives Objectives 2. Remaining Focused On Achieving Objectives Objectives 3. Plan For SharePoint Challenges And Risks#SPSToronto @RHarbridge
  98. 98. Why Are We Here Today? Do Over#SPSToronto @RHarbridge
  99. 99. Remember What Happened Without A Strategy? Let’s Try That Again With A Strategy#SPSToronto @RHarbridge
  100. 100. When You Implement SharePoint With A Good Strategy… Hi Again!#SPSToronto @RHarbridge
  101. 101. You Have Prioritized S.M.A.R.T. Objectives#SPSToronto @RHarbridge
  102. 102. SharePoint Is Part Of Your Overall Enterprise Technology Plan#SPSToronto @RHarbridge
  103. 103. You Are Climbing Your Way To Your Objectives! Destination 300 meters ahead…#SPSToronto @RHarbridge
  104. 104. You Are Focusing On What’s Next! Launch Post Launch Destination 300 meters ahead…#SPSToronto @RHarbridge
  105. 105. You Plan For The Challenges/Risks In Your Way. Richard’s AWESOME PowerPoint SlideDeck#SPSToronto @RHarbridge
  106. 106. And As A Result?#SPSToronto @RHarbridge
  107. 107. Decision Makers Have Enough Information#SPSToronto @RHarbridge
  108. 108. The CFO Succeeds In Reducing Costs.#SPSToronto @RHarbridge
  109. 109. IT Services Can Support New Requests#SPSToronto @RHarbridge
  110. 110. And People Are Actually Finding What They Need#SPSToronto @RHarbridge
  111. 111. You Go Home Feeling Awesome.#SPSToronto @RHarbridge
  112. 112. Be the person with a good SharePoint strategy.#SPSToronto @RHarbridge
  113. 113. Thank YouOrganizers, Sponsors and You for Making this Possible.Questions? Ideas? Feedback? Contact me: Twitter: @RHarbridge Blog: http://www.RHarbridge.com Email: Richard@RHarbridge.com Resources: 700+ SharePoint IA Slides at.. PracticalIntranet.com 130+ SharePoint Standards at.. SPStandards.com 15 Pages of Important Questions at.. SharePointDiagnostics.com#SPSToronto @RHarbridge

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