SharePoint & The Road Ahead: SharePoint 2016 & Office 365

Richard Harbridge
Richard HarbridgeTrusted Business & Technology Advisor; CTO at 2toLead; Office 365 MVP
@RHARBRIDGE
RICHARD
HARBRIDGE
My twitter handle is @RHarbridge, blog is http://RHarbridge.com, and I work at
SPEAKER | AUTHOR | SUPER FRIENDLY
@RHARBRIDGE
WARNING: IT
MAY BE HARD
TO KEEP UP
Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}
WHERE WE
WANT TO BE
ISN’T WHERE WE
ARE TODAY…
We all aspire help our organizations achieve more meaningful results.
IF WE DON’T
KEEP DRIVING…
We will never get to be where we want & need to be.
WE WANT TO BE
BETTER THAN
AVERAGE…
Many orgs are successful, but what about those really successful cases?
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
ARE YOU
READY FOR
TODAY’S
DEMANDS?
What about tomorrows demands? Are you ready for those?
USERS WORK
ANYWHERE…
By 2016 40% of the workforce will be mobile - Gartner
USERS WORK
WITH MORE
PEOPLE…
We work with more people on a day-to-day basis today than ever before.
60% of employees report working with 10
or more people on a day-to-day basis.
Half of these employees
work with more than 20.
USERS WORK INSIDE
& OUTSIDE OF THE
ORGANIZATION…
AWESOME whitepaper on External Sharing: Office365Extranets.com
DON’T FALL
BEHIND…
It is more challenging to meet expectations on legacy technology.
THE
MODERN
ORGANISATION
Being prepared really means meeting modern
Enterprise needs.
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
HOW DO WE
REDUCE
UNCERTAINTY?
We look for signs and to be informed on what route is best.
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
INTEGRATED
SERVICE…
If you are using SharePoint Online then you must leverage more Office 365…
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
HOW DOES
DELVE FIT IN?
Delve is an experience that presents Office Graph data to the user.
New profiles for users are rolling out in Office 365 Delve.
NEW PROFILES…
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
SHARE MEETING
RECORDINGS ON YOUR
OFFICE VIDEO PORTAL…
Consider PowerPoint recording with Office MIX https://mix.office.com/
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
With messaging, calendaring, file sharing, and more.
CONNECT
EXPERIENCES WITH
OFFICE 365
GROUPS…
CONNECT
EXPERIENCES ACROSS
OFFICE 365 WITH
DELVE…
Based on what the user does put the best technology together to improve that.
One membership to rule them all?
GROUPS BEHIND THE SCENES…
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
Codename
Infopedia
Articles
Microsites
Auto-saved as you work
Friendly URLs
Looks great across your
devices (phone, tablet and
PC)
Connected to social
(Yammer)
Fast and fluid navigation
Compliant and secure
Natively embed Office 365
documents and video
Will be used to create pages
in Blog, Office 365 Groups,
Codename “InfoPedia” and
more
ARTICLES…
It all starts with easy to author articles. Then Microsites and codename Infopedia.
Basic site
hierarchy
allows
sections and
organization
Includes both
explicit,
curated
content and
dynamic
related content
Absolutely
the best way
in the world
to talk about
a set of
Office
documents
Badging
denotes
authoritativ
e content
Modern, on
rails authoring
canvas
MICROSITES…
Going beyond Delve Boards and providing greatcontent experiences.
INFOPEDIA…
Sections, TOCs, & Entire “Infopedia”collections of articles/microsites.
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
Codename
Infopedia
Articles
Microsites
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
OFFICE 365
PLANNER…
Microsoft Office 365 Planner further changes importance of Groups.
Codename
Infopedia
ROUTE 1:
SHAREPOINT
ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
TheMicrosoftGraph
ROUTE 2:
SHAREPOINT
2016
The second route starts with SharePoint 2016 but uses Office 365…
CONSIDER
SHAREPOINT
2016…
Features available on SharePoint Online – If they can be backported = in 2016.
WHAT DO WE GET WITH 2016?
Starting with the management improvements…
WHAT DO I GET WITH
SHAREPOINT 2016?
From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.
Smaller update footprint
 Reduced number of MSI and MSP
 In-place, online, installation
MSI MSP
Increased List
Threshold
>5000
List Threshold
Content
database sizing
into TB’s
Content
Database Size
MaxFile Size
10GB and
removed
character
restrictions
MaxFile Size
100,000 site
collections per
content
database
Site Collections
per Content
Database
2x increase in
Search scale to
500 million
items
Indexed Items
WHAT DO I GET WITH
SHAREPOINT 2016?
Boundaries and limits have been improved!
WHAT DO I GET WITH
SHAREPOINT 2016?
Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).
User clicks docID-based
durable URL
…
Redirect manager: based
on this docID, provide the
right way to get a doc
Cobalt
endpoint for
getting file
for client
URL with SiteID
& DocID to
WOPI
GuestAccess.asp
x URL for WOPI
WHAT DO I GET WITH
SHAREPOINT 2016?
Real Time Telemetry – provide insights around users.
Services Actions Usage Engagement Diagnostics
CONSIDER
SHAREPOINT
2016…
Features available on SharePoint Online – If they can be backported = in 2016.
Search Service Application for Cloud Storage
 Unifies on-premises and cloud indexes
 Provides support for Office Graph/Delve
experiences on-premises
 Supports Search as a Service / reduces
search crawl footprint
Audio text
And search
indexpropertiessignalsmetadata extraction
and processing
SEARCH SERVICE
APPLICATION…
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK
LIKE FOR SEARCH?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK
LIKE FOR DELVE?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
COMPLIANCE
ACROSS CLOUD
AND ON-
PREMISES…
Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
SHAREPOINT 2016 &
OFFICE 365
DISTRIBUTED SITES…
Following (Sites, Documents, People), Managed Metadata, Promoted Sites…
NEW HYBRID
AUTOMATION…
Hybrid deployment automation (scenario selection, config of pre-req & core)
NEW HYBRID
EXTRANET
SCENARIO…
Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)
CONSIDER
SHAREPOINT
2016…
Features available on SharePoint Online – If they can be backported = in 2016.
THE
CLOUD POWERED
ORGANISATION
The informed organization today is the one that is
planning to, or leveraging Cloud capabilities to
improve their organization.
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
WE CAN’T
DO IT ON
OUR OWN…
It’s a long road ahead and you need many people driving to get there.
REAL WORLD
ADOPTION
ACTIVITIES & MORE…
Find great ideas for driving adoption in our latest book http://improveit.how/book
Scenarios
Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔
Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕
Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ●
Where Should Meeting Notes Be Captured,
Stored & Shared?
◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ●
Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔
Have A Real Time Chat With A Colleague ● ◑ ○ ◑
Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ●
Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑
Invite A Colleague To Lunch ◕ ◔ ●
Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕
Make An Organizational Announcement ◔ ● ◔ ◕ ◕
Remind The Team Of An Important Deadline ◑ ◔ ● ● ●
Within the whitepaper we have provided guidance on 13 common scenarios…
WANT MORE
SCENARIO
GUIDANCE?
DOWNLOAD THE WHEN
TO USE WHAT IN OFFICE
365 ENTERPRISE USER
GUIDANCE WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com
DELVE INSIGHTS, OFFICE
365 REPORTING & AUDIT
LOG SEARCHING…
Allow collaboration groups to see patterns within their activities.
THE
SMARTER
ORGANISATION
The engaged organization is one where adoption is
successful and the organization is actively helping
users improve their usage (not just drive usage).
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
SharePoint & The Road Ahead: SharePoint 2016 & Office 365
WE WANT TO BE
BETTER THAN
AVERAGE…
Many orgs are successful, but what about those really successful cases?
83 | SharePoint Saturday Calgary – 23 APR 2016
Sponsors
CalSPOUG
84 | SharePoint Saturday Calgary – 06 JUN 2015
The Microsoft Press Store
 SAVE 40%
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

 Complimentaryappetizersandcashbar
Housekeeping
Thank You!
Organizers,SponsorsandYouformakingthispossible.
100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge
WhenToUseWhatWhitepaper.. WhenToUseWhat.com
ImproveItBook.. ImproveIT.How/Book
Office365SuccessCenter.. Success.Office.Com
Message Me On LinkedIn or Email Richard@2toLead.com
SPEAKER | AUTHOR | SUPER FRIENDLY
Twitter: @RHarbridge. More to come on our blog at http://2toLead.com.
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SharePoint & The Road Ahead: SharePoint 2016 & Office 365

Editor's Notes

  1. If we aren’t driving forward than we aren’t changing, and we certainly aren’t embracing change. The only way to continue to innovate, compete and be successful is if we change (it’s a good thing)!
  2. KANWAL There are lots of companies and employees that think that flexible working is already here. And in some cases this is true. In many cases, however, all people hear is “working from home”. While this is obviously a key component of what flexible working offers, this simplistic understanding actually misses the point and belittles the true potential of an authentically flexible approach. At its core, genuine flexible working just means being thoughtful about the tasks you have to achieve each day and choosing the most appropriate location from which to accomplish them. This is where the transformation happens, where work no longer is defined by a specific location, but instead is simply an activity, something you do. Flexible working is about being able to be effective regardless of your location; whether that’s at home, in the airport, on the train, in a café, or at a specially designed drop-in office. It’s also about being effective because of your location. It is about being liberated by the cloud services and devices now available, not being constrained by it. You might need to be closer to customers; or you might need space for deep thinking. Flexible working lets you accomplish either with minimal fuss. It is most definitely not an employee perk or HR arrangement made for individuals based on their personal preferences or situation. Organisations that adopt this strategic approach to flexible working will stand a greater chance of success not just because they have changed their culture and objectives to ones that unlock and reward the natural entrepreneurialism of their employees. They will also have addressed the key issue of trust. By focusing on the outcome for the organisation rather than the individual the entire trust dynamic changes, liberating employees and their creativity.
  3. KANWAL Our world is rapidly changing – History is the best teacher, so let’s start with this striking picture. This is the convocation of Pope Francis in 2013. [CLICK SLIDE] Here is what Pope Benedict experienced in 2005 No iPads, smartphones w/42 megapixel cameras, or HD videos. [CLICK SLIDE] There is only one cell phone being used to capture the moment – and it doesn’t look modern to us anymore.
  4. KANWAL Sixty percent of employees report working with 10 or more people on a day-to-day basis (and one-half of these employees report needing to work with more than 20). The  Corporate  Executive  Board,  “Breakthrough  Performance  in  the  New  Work  Environment,”   http://www.executiveboard.com/exbd-resources/pdf/executive-guidance/eg2013-annual-final.pdf
  5. This is just as true for operating systems, browsers, office, and supporting technologies like Lync, Exchange, CRM and so on.
  6. This is built from Delve Boards, Articles, Microsites, “Blogs”, Documents, and the Office Graph. Reuse building block and controls from Ready-to-Go Portals Integrated into Office365 and your Intranet Open Source of NextGen UX to get you started Industry standard tools Hosted on SharePoint in O365 Client side rendering Java script / CSS/ REST APIs
  7. No change to service applications. Hardware requirements same as SharePoint 2013. Windows Server 2012 R2 or Windows Server 10 Windows Management Framework 3.0 X64 SQL Server 2014 SP1 If going the migration route -
  8. Zero downtime patching – substantially smaller than previously done. SharePoint 2013 Updates Typically 37 MSI’s with additional language patches Cutting these down to 2 MSIs and 2 Language patches Performance for updates substantially quicker. MinRole makes this easier!
  9. Real-time telemetry Advanced data analysis and reporting Real user monitoring
  10. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
  11. Compliance across cloud and on-premises Identify, monitor & protect sensitive data through deep content analysis Discover and preserve with eDiscovery Investigate and prove with auditing
  12. Plus self service site creation…
  13. Plus self service site creation…
  14. Plus self service site creation…
  15. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
  16. In your organization has anyone ever suggested that you only use a percentage of the functionality or a percentage of what’s possible with Microsoft Office 365? How about just one technology like Outlook? Do you think you or your users are using most of the functionality that exists in Outlook today? What about SharePoint? Do you use more than 50% of what’s available in SharePoint? Are they using it at all? Its okay if the answer is no, we don’t use all that Office 365 can provide. No, not all of our users are actively using Office 365 yet. No, not only do I not know all of the things you can do with Outlook or SharePoint but our users definitely aren’t aware of what they could do. What’s not okay is to do nothing about it. To not have a plan for helping your users adopt, understand and leverage the full suite of Office 365 available to them. You should do something about it. That’s why white papers like this exist. To help you and your organization improve. Not all of the features and functions in Office 365 are meant for daily and frequent use, but we bet you can think of some that would make a world of difference if your whole organization adopted their use. How much more value could your organization realize if users universally used 20% more of the robust document management features SharePoint provides? Getting more people to use a technology is important. But so is and getting them to use more of the technology.
  17. Pay special attention to the Outlook column. Look at how few scenarios Outlook or email based options are the best way to do things. Now consider your organization – if email is the only actively used aspect of Office 365 you are really missing out!
  18. Identify opportunities to help teams improve collaboration.
  19. Well Arnold, you are the only one who does so.