Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Intranets In The Cloud With Office 365: What You Need To Know

305 views

Published on

There is a growing trend of organisations moving to “the cloud” to meet their intranet needs. While many organisations are running their Intranets “on premise”, many are considering entirely cloud-based solutions or running them on platforms like Office 365.

The question for many companies is “should our intranet be built with Office 365?”

In this session Richard Harbridge will explore:

- The benefits Office 365 brings to an intranet...
- Where the issues and challenges will lie...
- When and how you may integrate Office 365 with your existing intranet today...

Published in: Technology
  • Be the first to comment

Intranets In The Cloud With Office 365: What You Need To Know

  1. 1. INTRANETS IN THE CLOUD: WHAT YOU NEED TO KNOW Presented By: Richard Harbridge (@RHarbridge) #SPFestDC
  2. 2. @RHarbridge #SPSNH RICHARD HARBRIDGE My twitter is @RHarbridge, I’m super friendly & I am proud to work at 2toLead. CTO & MVP | SPEAKER & AUTHOR
  3. 3. DOWNLOAD OUR 70+ PAGE WHITEPAPER ON INTRANETS WITH OFFICE 365 It goes into much greater depth and can be found at Office365Intranets.com
  4. 4. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  5. 5. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  6. 6. THERE ARE FINANCIAL BENEFITS… Infrastructure cost savings, pay per user per month, price bundling, automatic scale and much more…
  7. 7. THE INNOVATION BENEFITS ARE MORE INTERESTING… Continually improving experiences, continuous rollout of new capabilities, continued integration with more technologies, and much more…
  8. 8. NO MORE TECHNOLOGY UPGRADES… It is more challenging to meet modern expectations on legacy technology. By leveraging cloud technology you no longer need to upgrade.
  9. 9. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  10. 10. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  11. 11. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Video Storage, conversion and optimized playback of video. Forms Providing rich forms. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  12. 12. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search.
  13. 13. NEW SHAREPOINT SITE CREATION EXPERIENCE… While this is a powerful new capability that works great for many smaller orgs, or for collaborative scenarios you may need and want more structure. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more.
  14. 14. NEW DESIGNS & TEMPLATES… The ability to add custom themes, set a default site design, add additional site designs, scope site designs to users, and more! Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more.
  15. 15. By centralizing and governing the creation of ‘spaces’ or sites we can improve content organization drastically with things like default metadata and templates. HOW CAN WE BUILD SITES BETTER? Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more.
  16. 16. THE NEW SHAREPOINT HOME EXPERIENCE… A common need is a site directory. In Office 365 not only is this available, but it is being updated with features like activity roll ups, and quick follow/share options. Flexible Navigation Powered by metadata, site structure or search.
  17. 17. While the SharePoint navigation experience is great, bringing that into the global navigation can be even more powerful. You can even do more. HOW SHOULD USERS NAVIGATE?
  18. 18. INCORPORATE THE SUITE BAR (AND DON’T MODIFY IT)…. Design to take full advantage of the platform. Don’t ignore the power and benefit that the suite bar provides between notifications and quick navigation. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps.
  19. 19. APP LAUNCHER & SINGLE SIGN ON EXPERIENCE… While many Intranets build out quick access or app launchers this is in O365 already. Whatever we build should compliment this and not look to replace it. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps.
  20. 20. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage.
  21. 21. We have had analytics, but only administrators or really advanced users could get them, and even then the format and usability was low. ANALYTICS… Actionable Analytics Provide actionable insights based on usage.
  22. 22. BRINGING ANALYTICS TO THE FOREFRONT… We need to implement the Intranet in a way that doesn’t just empower leaders with analytics/insights but empowers everyone. Actionable Analytics Provide actionable insights based on usage.
  23. 23. ANALYTICS… The trend for surfacing more actionable analytics to teams, and users will continue. Actionable Analytics Provide actionable insights based on usage.
  24. 24. Far more is tracked today than ever before, and better reporting is continually being made available to help make sense of all this data. ANALYTICS… Actionable Analytics Provide actionable insights based on usage.
  25. 25. Beyond Intranet metrics if you are looking for help measuring the impact of Office 365 as a digital workplace solution check out http://Office365Metrics.com MEASURING THE BUSINESS IMPACT OF OFFICE 365… Actionable Analytics Provide actionable insights based on usage.
  26. 26. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences.
  27. 27. Relevancy has historically been based on general criteria like the date or how popular an item is. How well results match compared to the rest of the index. SEARCH BASED ON POPULARITY… Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  28. 28. SEARCH WHERE YOU ARE… We can personalize, tailor and improve search by embedding it in the experience and use predictive search – type and see immediate preview results in context. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  29. 29. Familiar, fast, rich experience for users accustomed to using their Windows to find what they are looking for. Local and O365 blended results. SEARCH BEYOND THE BROWSER… Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  30. 30. Search is about more than just documents. Capture whiteboards, business cards, maps, screenshots, receipts, x-ray images, and more and watch it index. BEYOND DOCUMENTS… Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  31. 31. Coming soon the questions users ask can be used directly and search will deliver the answer naturally to users. QUESTION AND ANSWER… Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  32. 32. MULTI GEO SUPPORT… Multi-Geo search and services stores data locally in a region and ensures data remains in that region if desired. Combine this with site level conditional access. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  33. 33. PROFILES & EXPERTISE… Typically we would customize profiles to try and make them even more useful. OOTB was basic, the main issue was people not filling them out. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  34. 34. PROFILES & EXPERTISE… Instead of custom profiles we now have rich profiles where new functionality is continually added. About more than just the user details. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  35. 35. PROFILES & EXPERTISE… Profiles are embedded in more places. Instead of just a contact they now surface activity of that user (recent documents today, more in the future). Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  36. 36. PROFILES & EXPERTISE… …Don’t forget that there are more improvements coming from strategic investments like Microsoft’s in LinkedIn that can improve the expertise story. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. People Search Intuitive, intelligent and modern people search experiences.
  37. 37. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Events Shared calendar experiences to stay up to date on corporate and divisional events. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  38. 38. When designing news, leadership or even events pages we can take advantage of new and improved authoring experiences. Team news can be complimentary. INTRANETS… News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications. Events Shared calendar experiences to stay up to date on corporate and divisional events.
  39. 39. When designing news, leadership or even events pages we can take advantage of new and improved authoring experiences. Team news can be complimentary. Events Shared calendar experiences to stay up to date on corporate and divisional events. INTRANET CONTROLS… News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications.
  40. 40. INTRANETS… Fast and improved news authoring will build on what is already available. Microsoft will provide new client side web parts and site templates. News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications. Events Shared calendar experiences to stay up to date on corporate and divisional events.
  41. 41. INTRANETS… Fast and improved news authoring will build on what is already available. Microsoft will provide new client side web parts and site templates. Events Shared calendar experiences to stay up to date on corporate and divisional events. News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications.
  42. 42. NEW HUB SITES & TEMPLATES… Team sites and communication sites will roll up into hub sites. This allows modern rich sites for all but the homepage and special situations. Events Shared calendar experiences to stay up to date on corporate and divisional events. News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications.
  43. 43. The model of news being personalized based on region was only the beginning. We will go beyond this and target and share team, departmental and other news. INTRANETS… As team and departmental news increases we want to ensure our digital hub is helping by giving a broader view of that important information. You’ll see team news (that matters to you) on the homepage soon enough. Events Shared calendar experiences to stay up to date on corporate and divisional events. News Keeps employees informed by targeted, easy to publish articles. Leadership Messaging Amplifies reach and impact of leader communications.
  44. 44. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  45. 45. RESPONSIVE DESIGN… Responsive design is a default requirement. Every Intranet should be responsive by design. Microsoft is incorporating in all modern site designs and so should you. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device.
  46. 46. INTRANET IN YOUR POCKET… What if you could also enable better site experiences on mobile devices. What if you could design for the user? Extending team or departmental reach. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device.
  47. 47. INTRANETS… Capabilities like bookmarking, notifications, and more help you not only stay up to date, but follow up when a better time is available. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device.
  48. 48. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  49. 49. Targeted embedding of Yammer or your enterprise social platform in key parts of the Intranet, and digital workplace are provided by your org and MSFT. YAMMER INTEGRATION… Enterprise Social Integrate and enhance from commenting to interactive polls.
  50. 50. ENTERPRISE SOCIAL… This kind of usage of Yammer is especially helpful on content like news where comments and social interaction can create more opportunities for engagement. Enterprise Social Integrate and enhance from commenting to interactive polls.
  51. 51. BETTER YAMMER EXPERIENCES… Continued innovation provides more styles and ways to integrate existing social tools like Yammer into your Intranet. Enterprise Social Integrate and enhance from commenting to interactive polls.
  52. 52. INTRANET PLANNING… Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com News Keeps employees informed by targeted, easy to publish articles. Tools & Quick Access Accessible and rapid access with single sign on to key tools/apps. Leadership Messaging Amplifies reach and impact of leader communications. Shared Stories Giving employees a voice and way to share with the organization. Mobile Experience Provides the Intranet to employees anywhere at anytime, and on any device. Events Shared calendar experiences to stay up to date on corporate and divisional events. Enabling Recognition Foster a greater collaborative culture with peer to peer praise. Enterprise Social Integrate and enhance from commenting to interactive polls. Intranet Search Powerful full text search available across the entire Intranet and in specific collections. Video Storage, conversion and optimized playback of video. Forms Providing rich forms. Information Architecture Foundational for the Intranet and ECM and includes site, file, and sensitive data classification, planning and defining audiences, site templates, page templates, content types and much more. Flexible Navigation Powered by metadata, site structure or search. Actionable Analytics Provide actionable insights based on usage. People Search Intuitive, intelligent and modern people search experiences. People Spotlights Celebrating talent/connecting people within the organization.
  53. 53. SurveysCustomer Profile Collection Customer Profile Collection Employee Satisfaction Survey Event Feedback Organizing Team Activities Quizzes Classroom Quizzes and Assessments HR Training PollsQ&A Town Hall Q&A Presentation Polling Ideation Information Gathering Partnership Application Organizing Team Activities Event Registrations MICROSOFT FORMS… There are many uses for Microsoft forms alongside PowerApps and Flow. Forms Providing rich forms.
  54. 54. PowerApps that solve business challenges are added directly into SharePoint. Better experiences for common flow activities like approvals are leveraged. FORMS & PROCESSES… Teams Forms Providing rich forms.
  55. 55. PowerApps Web Part can make it easy to add PowerApps to a page for many common form scenarios throughout your Intranet, teams and sites. FORMS & PROCESSES… Teams Forms Providing rich forms.
  56. 56. ENABLING NEW VIDEO EXPERIENCES… Ready to go portal experiences like Office Video are easy to enable and embrace. All included in Office 365. Video Storage, conversion and optimized playback of video.
  57. 57. ENABLING NEW VIDEO EXPERIENCES… From inserting and offline viewing, to subtitles and captions, these Office Video experiences are always undergoing constant innovation and greater integration. Video Storage, conversion and optimized playback of video.
  58. 58. Benefits Of Intranets In The Cloud INTRANETSINTHECLOUD: WHATYOUNEEDTOKNOW Best Practices For Intranets In Office 365
  59. 59. DIGITAL WORKPLACE PLANNING… Intranet planning is a small part of your broader digital workplace planning. - Extranets? - Departmental Portals? - Functional Areas? - Project Group Sites? - Team Group Sites? - Enterprise Social Network? - Document Management? - Records Management? - And much much more….
  60. 60. Thank You! SharePointFest’samazingteamformakingthispossible. 100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge 300+PagesOfWhitepapersAt.. 2toLead.com/Whitepapers WhenToUseWhat.com Office365Intranets.com Office365Metrics.com Office365Campaigns.com Office365Extranets.com Office365Resources.com Message Me On LinkedIn or Email Richard@2toLead.com CTO & MVP | SPEAKER & AUTHOR | SUPER FRIENDLY Let’s connect and find ways to do more and work together.
  61. 61. ROADMAPS & RESOURCES For Those Looking For More Insight/Information
  62. 62. DOWNLOAD OUR 70+ PAGE WHITEPAPER ON INTRANETS WITH OFFICE 365 It goes into much greater depth and can be found at Office365Intranets.com

×