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ILTA Peer Group Webinar - Future-Proofing Your SharePoint Strategy

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ILTA Peer Group Webinar - Future-Proofing Your SharePoint Strategy

  1. 1. Peer Group WebinarFuture-Proofing YourSharePoint Strategy Presented By: Richard Harbridge #ILTA @RHarbridge Peer Group#ILTA @RHarbridge Webinar
  2. 2. Peer Group Webinar Who am I? Boston Washington Peer Group#ILTA @RHarbridge Webinar
  3. 3. Peer Group Webinar Peer Group#ILTA @RHarbridge Webinar
  4. 4. Peer Group Webinar Peer Group#ILTA @RHarbridge Webinar
  5. 5. Peer Group Webinar Why Does Future-Proofing Matter? Peer Group#ILTA @RHarbridge Webinar
  6. 6. If You Aren’t Working Toward The Future You Will Fall Behind#ILTA @RHarbridge
  7. 7. Peer Group Webinar How Do You Future-Proof A SharePoint Strategy? Peer Group#ILTA @RHarbridge Webinar
  8. 8. What Is The Secret To A Good Strategy? What are our winning conditions for SharePoint? What are our objectives for SharePoint?#ILTA @RHarbridge
  9. 9. Peer Group Webinar Future-Proofing SharePoint Strategy Can be done by following these 3 key steps…  Achieve Shared Understanding Of Objectives  Remaining Focused On Achieving Objectives  Plan For SharePoint Challenges And Risks Peer Group#ILTA @RHarbridge Webinar
  10. 10. Peer Group Webinar Why Am I Here Today? Peer Group#ILTA @RHarbridge Webinar
  11. 11. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  12. 12. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  13. 13. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  14. 14. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  15. 15. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  16. 16. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  17. 17. Have You Seen The New DirectTV Commercials?#ILTA @RHarbridge
  18. 18. When You Implement SharePoint Without A Strategy… Hi!#ILTA @RHarbridge
  19. 19. You Might Assume SharePoint Does Everything… Can SharePoint ___? Yes!#ILTA @RHarbridge
  20. 20. And That SharePoint Is The Perfect Fit!#ILTA @RHarbridge
  21. 21. And So… You Install SharePoint On A Single Server.#ILTA @RHarbridge
  22. 22. You Start Climbing Up To Success!#ILTA @RHarbridge
  23. 23. Things Started Out Simple#ILTA @RHarbridge Visual Concept By Virgil Carroll
  24. 24. Then It Grew#ILTA @RHarbridge Visual Concept By Virgil Carroll
  25. 25. Then It Got Totally Out Of Control!!#ILTA @RHarbridge Visual Concept By Virgil Carroll
  26. 26. Decision Makers Can No Longer Agree… We need a records Not as much as a kitten management solution! picture rotator!#ILTA @RHarbridge
  27. 27. The CFO Watches Costs IncreaseActually that Easy! Just needrequires a third to customizeparty product.. one thing… That requires enterprise CALs…#ILTA @RHarbridge
  28. 28. IT Services Can’t Support The Flood Of New Requests#ILTA @RHarbridge
  29. 29. And People Are Having More Trouble Finding What They Need#ILTA @RHarbridge
  30. 30. As A Result You Are No Longer Climbing Towards Success…#ILTA @RHarbridge
  31. 31. Don’t let this be you.#ILTA @RHarbridge
  32. 32. Don’t implement SharePoint without a good Strategy.#ILTA @RHarbridge
  33. 33. Peer Group Webinar Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives Peer Group#ILTA @RHarbridge Webinar
  34. 34. Peer Group Webinar 1. Shared Understanding Of Objectives Peer Group#ILTA @RHarbridge Webinar
  35. 35. The Destination Matters Abundance Of Helpful Data 4 What If We Haven’t 1. Area Map 2. Our Direction 3 Identified Our 3. Our Route 4. Points Of Interest 1 Destination/Goal? 2 5 5. Our Route Risks 6. Upcoming Action 7. Distance/Time To Goal 8. Estimated Duration 6 7 8 9 9. Current Speed/Limit 10. Current Road 10#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  36. 36. Identifying Our Objectives#ILTA @RHarbridge
  37. 37. Abstract Objectives (Platitudes) These are not good objectives!#ILTA @RHarbridge
  38. 38. #ILTA @RHarbridge
  39. 39. #ILTA @RHarbridge
  40. 40. #ILTA @RHarbridge
  41. 41. We would like to automate and improve our ‘paper based’ ‘legal’ ‘contract mngmt’’ ‘contract rview’ processes. Specifically we would like#ILTA ‘imprv request to @RHarbridge rspnse time’ by…
  42. 42. Prioritizing Objectives Requires Understanding Value And Difficulty#ILTA @RHarbridge
  43. 43. The Simplest Prioritization Formula Ever… Estimated Value Estimated Difficulty#ILTA @RHarbridge
  44. 44. Prioritization Example  I have a difficult solution. It’s an 8 in difficulty (out of 10).  I have an easy solution. It’s a 2 in difficulty (out of 10).  The expected value of the difficult solution is 4 (out of 10).  The expected value of the easy solution is 6 (out of 10). Estimated Value Estimated Difficulty#ILTA @RHarbridge
  45. 45. Prioritize and Plan S.M.A.R.T. Objectives#ILTA @RHarbridge
  46. 46. Ensure everyone understands the objectives.#ILTA @RHarbridge
  47. 47. Peer Group Webinar Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives Peer Group#ILTA @RHarbridge Webinar
  48. 48. Peer Group Webinar 2. Remain Focused On Achieving Objectives Peer Group#ILTA @RHarbridge Webinar
  49. 49. Implemented Legal ImplementedSolution! Contracts SharePoint! Have we achieved our objective?#ILTA @RHarbridge
  50. 50. A Lesson Courtesy Of The Mars Rover Primary among the missions scientific goals is to search for and characterize a wide range of rocks and soils that hold clues to past water activity on Mars.#ILTA @RHarbridge
  51. 51. Have We Achieved Our Goal?#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  52. 52. Have We Achieved Our Goal?#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  53. 53. Have We Achieved Our Goal?#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  54. 54. Have We Achieved Our Goal?#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  55. 55. Have We Achieved Our Goal?#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  56. 56. Launch Minded People Think… Don’t blow up! Pre Launch Launch#ILTA @RHarbridge
  57. 57. Don’t let this be you.#ILTA @RHarbridge
  58. 58. Post Launch People Think… Have weWhat are our succeeded in Don’t blow up! gainingobjectives? adoption? Pre Launch Flight Landing Launch What feedback Have we achieved are we getting? our objectives? How will we achieve them? How should we adjust our#ILTA @RHarbridge trajectory?
  59. 59. Be this kind of person.#ILTA @RHarbridge
  60. 60. Back to our friend the Mars Rover…#ILTA @RHarbridge
  61. 61. Have We Achieved Our Goal? Achieved Primary Objective#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  62. 62. How Important Was Launch? Launch How many people understood how much was involved in planning for launch? Post Launch How many people understood how much was involved after launch?#ILTA @RHarbridgeConcept Courtesy of Andrew Jolly
  63. 63. Don’t be the person who understands how to get to a successful launch.#ILTA @RHarbridge
  64. 64. Be the person who understands how to get to a successful landing (again and again).#ILTA @RHarbridge
  65. 65. Peer Group Webinar Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives 2. Remaining Focused On Achieving Objectives 3. Plan For SharePoint Challenges And Risks Peer Group#ILTA @RHarbridge Webinar
  66. 66. Peer Group Webinar 3. Plan For SharePoint Challenges And Risks Peer Group#ILTA @RHarbridge Webinar
  67. 67. Peer Group Strategy Is A Plan Of Action Webinar Designed To Achieve Objectives A strategy must specify what action will happen in each contingent state… e.g. if the opponent does A, then take action B, whereas if the opponent does C, take action D. Peer Group#ILTA @RHarbridge Webinar
  68. 68. Peer Group Future-Proof Strategies Prepare Webinar For Challenges And Risks Peer Group#ILTA @RHarbridge Webinar
  69. 69. You Need A Comprehensive Strategy.#ILTA @RHarbridge
  70. 70. Do you have a Business Strategy?#ILTA @RHarbridge
  71. 71. Do you have a Technology Strategy?#ILTA @RHarbridge
  72. 72. Do you have a Document Management Strategy? • Identified & Nominated Stakeholders • Document Inventory • Document Lifecycle • Document Organization & Metadata • Document Workflows#ILTA @RHarbridge
  73. 73. Do you have a Governance Strategy? SharePoint SharePoint Governance Standards#ILTA @RHarbridge Documents Online
  74. 74. Do you have a Business Process Strategy?#ILTA @RHarbridge
  75. 75. Do you have an Infrastructure Strategy? Do You Have Documentation For Deviating From Default Settings?#ILTA @RHarbridge
  76. 76. Do you have a Backup and Recovery Strategy?#ILTA @RHarbridge
  77. 77. Do you have a Performance Strategy? If we can save 2 seconds of loading time does it matter? Let’s say you are a law firm and you have 300 attorneys. The typical Attorney bills at $300.00 per hour. Attorneys visit this page roughly 50 times per day and we assume a Calendar year of 280 billable days (because we all work too much)…That is roughly $700,000.00 worth in billable time saved per year to deliver more value to clients. ($25.00 per second for 28,000 seconds per year).#ILTA @RHarbridge
  78. 78. Do you have a Support Strategy? SharePoint Standards#ILTA @RHarbridge Online
  79. 79. Do you have a Development Strategy? Customizations Ahead#ILTA @RHarbridge
  80. 80. Do you have an Integration Strategy? When I Say “SharePoint Integration” You Probably Think Of This...#ILTA @RHarbridge
  81. 81. Do you have an Adoption Strategy? Adoption Activities#ILTA @RHarbridge Listing
  82. 82. Do you have a Mobile Strategy?#ILTA @RHarbridge
  83. 83. Do you have a Search Strategy?#ILTA @RHarbridge
  84. 84. Do you have a Social Strategy? Eight Key Considerations#ILTA @RHarbridge
  85. 85. Do you have a Cloud Strategy? 70+ Cloud Evaluation Questions: https://www.nothingbutsharepoint.com/sites/itpro/Pages/Ev aluating-Cloud-Providers-Tools-and-Questions.aspx#ILTA @RHarbridge
  86. 86. Some Strategies Are Dependent On The Workloads You Use SharePoint For…#ILTA @RHarbridge
  87. 87. Do you have a SEO Strategy?#ILTA @RHarbridge
  88. 88. You Need A Comprehensive Strategy.#ILTA @RHarbridge
  89. 89. It’s a lot to think about. Think about it.#ILTA @RHarbridge
  90. 90. Peer Group Webinar Future-Proofing SharePoint Strategy Can be done by following these 3 key steps… 1. Achieve Shared Understanding Of Objectives Objectives 2. Remaining Focused On Achieving Objectives Objectives 3. Plan For SharePoint Challenges And Risks Peer Group#ILTA @RHarbridge Webinar
  91. 91. Peer Group Webinar Why Are We Here Today? Do Over Peer Group#ILTA @RHarbridge Webinar
  92. 92. Remember What Happened Without A Strategy? Let’s Try That Again With A Strategy#ILTA @RHarbridge
  93. 93. When You Implement SharePoint With A Good Strategy… Hi Again!#ILTA @RHarbridge
  94. 94. You Have Prioritized S.M.A.R.T. Objectives#ILTA @RHarbridge
  95. 95. SharePoint Is Part Of Your Overall Enterprise Technology Plan#ILTA @RHarbridge
  96. 96. You Are Climbing Your Way To Your Objectives! Destination 300 meters ahead…#ILTA @RHarbridge
  97. 97. You Are Focusing On What’s Next! Launch Post Launch Destination 300 meters ahead…#ILTA @RHarbridge
  98. 98. You Plan For The Challenges/Risks In Your Way. Richard’s AWESOME PowerPoint SlideDeck#ILTA @RHarbridge
  99. 99. And As A Result?#ILTA @RHarbridge
  100. 100. Decision Makers Have Enough Information#ILTA @RHarbridge
  101. 101. The CFO Succeeds In Reducing Costs.#ILTA @RHarbridge
  102. 102. IT Services Can Support New Requests#ILTA @RHarbridge
  103. 103. And People Are Actually Finding What They Need#ILTA @RHarbridge
  104. 104. You Go Home Feeling Awesome.#ILTA @RHarbridge
  105. 105. Be the person with a good SharePoint strategy.#ILTA @RHarbridge
  106. 106. Peer Group WebinarWhat About Your Strategy?Are you prepared for the future and current needs of your business?Questions? Ideas? Feedback? Contact me: Twitter: @RHarbridge Blog: http://www.RHarbridge.com Email: Richard@PortalSolutions.netSlides & SharePoint Legal Resource KitAvailable At: http://Learning.AllinConsulting.com/ILTA Peer Group#ILTA @RHarbridge Webinar

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